Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes The Special Board of Control meeting was held Tuesday, September 12, 2023 at 11:00 AM in the Mayor’s Conference Room. Board President, Mayor Bernabei called the meeting to order at 11:02 AM. Director of Public Service, John Highman was present. Director of Public Safety, Andrea Perry was excused. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 9/12/2023 - Minutes 1. Ordinance 21/2023 Enter into an amendment for the Subaward Grant Agreement with Foxy Few, LLC which utilized $200,000.00 in APRA funds for environmental remediation and demolition of the Calvary Presbyterian Church building, clearing and greening of adjacent parcels located at 1515 Shorb Ave. NW. This amendment allows for the remaining approximately $25,000.00 to be used towards playground equipment and other related items for outdoor recreational use. Discussion: Mayor Bernabei asked if this takes care of any legal issues with the amendment. Katie Wise indicated that the amendment paperwork was prepared by the Law Department. Motion: Mayor Bernabei made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance TBD Ordinance 120/2023 Enter into Change Order No. 2 with Wenger Excavating, Inc. in the amount of $306,142.92 for the Colonial Blvd. NE Project, GP1206 due to unsuitable subgrade material, sanitary sewer repair and additional piping, resulting in a new contract amount of $4,522,375.24. Discussion: Mayor Bernabei asked about the status of this project. Director Highman mentioned that  Enter into Change Order No. 2 with Wenger Excavating, Inc. in the amount of $306,142.92 for the Colonial Blvd. NE Project, GP1206 due to unsuitable subgrade material, sanitary sewer repair and additional piping, resulting in a new contract amount of $4,522,375.24. Discussion: Mayor Bernabei asked about the status of this project. Director Highman mentioned that everything but the final paving will be done this fall. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 62/2022 Enter into Change Order No. 2 & Final with Wenger Excavating, Inc. for a cost reduction in the amount of $131,692.01 for the Harvard Ave. Waterline Replacement Project, in order to close out the project, resulting in a new contract amount of $1,716,949.09. Discussion: Mayor Bernabei asked what the boundaries are for this project. Director Highman explained that part of this project was in the NW Market Heights area. It includes the area west of Logan Ave. which covers 35th St., 34th St., 33rd St. and Frazier. The area east of Logan Ave. will be done next year. All of Market Heights will be completed in 2024. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinances 124/2021 & 5/2022 Enter into Change Order No. 2 & Final with Wenger Excavating, Inc. for a cost reduction in the amount of $212,390.22 for the Canton South Waterline Extension Project Phase 2 and Phase 3, in order to close out the project, resulting in a new contact amount of $4,945,441.43. Discussion: No discussion. Motion: Mayor Bernabei made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Adjournment: Mayor Bernabei made a motion to adjourn the meeting. Director Highman seconded. Vote: 2 yeas 0 nays Meeting adjourned: 11:07 AM