Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, January 16, 2024 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 9:00 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. Visitor present was Patrick Barton, Director of the IT Department. The following items were for review/approval by the Board of Control: 1/16/2024 - Minutes 1. Ordinance 3/2024 Enter into a one-year professional service agreement with RT Fox, LLC dba Connecting Point in the total amount of $77,328.00 for license agreements on the Microsoft Exchange, Defender, Office 365 and Azure plans for the City’s email system, online threat protection and file storage for the IT Department. Discussion: Per Katie Wise, this is an annual contract. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 244/2020 Enter into Change Order No. 4 & Final with Northstar Asphalt, Inc. for a cost reduction in the amount of $34,604.42 for the Paving Project Phase 2 - 3rd St. Resurfacing, GP1339, in order to close out the project, resulting in a new contract amount of $530,234.05. Discussion: Per Director Highman, it took four years to close out this contract because 3rd St. includes a section of railroad tracks that needed to be fixed. That required cooperation with Norfolk Southern, which is now completed. Motion: Mayor Sherer made a motion to approve the above referenced change order.  Discussion: Per Director Highman, it took four years to close out this contract because 3rd St. includes a section of railroad tracks that needed to be fixed. That required cooperation with Norfolk Southern, which is now completed. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinances 134/2023 & 4/2024 Enter into a professional services agreement with Burgess & Niple, Inc. in the amount of $49,700.00 for the construction oversight services for the Installation of the Variable Frequency Drive at the Northeast Water Treatment Plant. Discussion: Per Director Highman, part of this project involves the reconstruction of the Cromer Reservoir. By doing this project, it will give more control of the water pressure coming from the Northeast Water Treatment Plant. This contract is for the oversight to build the variable frequency drive. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:03 AM