Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, January 9, 2024 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 9:01 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 1/9/2024 - Minutes 1. Section 733.22 Of The Ohio Revised Code Authorize Board of Control approval of all professional service purchases greater than $5,000.00, but not greater than $25,000.00; and all material, equipment, supply or general service purchases greater than $5,000.00, but not greater than $75,000.00 through the use of the City’s financial management system (New World Systems-Logos.Net) during the 2024 calendar year. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced item. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 176/2022 Enter into a contract amendment with Community Building Partnership of Stark County, Inc. which was awarded in the amount of $125,000.00 in HOME funds for the Down Payment Assistance Program as part of the City’s 2022 HUD approved action plan. This amendment will extend the contract expiration date from December 29, 2023 to February 29, 2024. Discussion: Director Highman stated that no new money will be expended for this project extension. This amendment is simply to extend the contract deadline date.  Discussion: Director Highman stated that no new money will be expended for this project extension. This amendment is simply to extend the contract deadline date. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinances 176/2022 And 20/2023 Enter into a contract amendment with Canton For All People, Inc. which was awarded in the amount of $100,000.00 in CDBG funds for the Shorb Neighborhood Home Improvement Project. This amendment will extend the contract expiration date from March 31, 2024 to August 31, 2024. Discussion: Director Highman mentioned that this amendment is simply an extension of time. Canton For All People has their own rehab program for the Shorb area. More time was needed in order to finish up this project. Motion: Director Perry made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 69/2022 Enter into Change Order No. 2 & Final with Wenger Excavating, Inc. for a cost reduction in the amount of $2,267.20 for the Hursh Pl. NW Widening Project, GP 1377, in order to close out the project, resulting in a new contract amount of $404,669.97. Discussion: Mayor Sherer stated that this was a great project for a small street area. It is a good template to show what can be done on upcoming projects on smaller areas like Hursh. Director Highman added that it demonstrates what all can be completed for approximately $400,000.00 Motion: Director Highman made a motion to approve the above referenced change order. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 156/2023 Enter into a five (5) year professional services contract with AccuMed Billing, Inc., with the option of one (1) five-year extension, if mutually agreed upon by the City and AccuMed, for EMS Billing Services at an all inclusive fee rate of 4.5% of collected revenue minus refunds. Discussion: Per Director Perry, the Fire Department currently uses AccuMed Billing for their EMS Billing  5. Enter into a five (5) year professional services contract with AccuMed Billing, Inc., with the option of one (1) five-year extension, if mutually agreed upon by the City and AccuMed, for EMS Billing Services at an all inclusive fee rate of 4.5% of collected revenue minus refunds. Discussion: Per Director Perry, the Fire Department currently uses AccuMed Billing for their EMS Billing Services. They have been very happy with their services. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 6. Canton Codified Ordinance 107.07 Enter into a one-year contract with Holub Recycling, Inc. for the sale of scrap vehicles located at the Police Impound Lot in the amount of $544.00 per vehicle. This price may adjust up or down each month based on the American Metal Market Index for scrap. . Discussion: No discussion. Motion: Mayor Sherer made a motion to table the above referenced contract. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:17 AM