Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, January 23, 2024 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 9:05 AM. Director of Public Service, John Highman was present. Director of Public Safety, Andrea Perry was excused. Board Secretary Katie Wise was also present. Visitor present was Patrick Barton, Director of the IT Department. The following items were for review/approval by the Board of Control: 1/23/2024 - Minutes 1. Ordinance 3/2024 Enter into Change Order No. 11 with Agile Network Builders, LLC dba Agile Networks for a revised fee amount of $7,153.52 per month for Wide Area Network and Internet Services. This change order will add service to the Police Sub Station located at the J. Babe Stearn Community Center and the Hall of Fame City Ice Rink. Discussion: Per Director Highman, this contract with Agile will essentially go away after the fiber hard wire project is completed in about two years. We may keep the base internet service as a backup. This contract with Agile started in 2017. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 61/2022 Enter into Contract Amendment No. 3 with Paymentus Corporation in order to add electronic bill payment services for Police Records and Police Impound to the City’s existing electronic bill payment and presentment system. There will be no cost change to the original contract. Discussion: Per Director Highman, this is simply to add the Police Records and Police Impound to the utility billing system.  presentment system. There will be no cost change to the original contract. Discussion: Per Director Highman, this is simply to add the Police Records and Police Impound to the utility billing system. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 69/2022 Enter into Change Order No. 1 with S.E.T., Inc. in the amount of $51,867.28 for the 11th St. SE Improvements Project for the removal of a scale and scale house and to undercut a sanitary sewer trench, resulting in a new contract amount of $11,705,867.28. Discussion: Per Director Highman, this information should have been in the base bid, but was not. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 3/2024 Enter into a one (1) year contract with Hylant Administrative Services, LLC for a total annual premium in the amount of $78,121.00 for the City’s Cyber Insurance Coverage. Discussion: Mayor Sherer asked if this contract is done through an RFP process. Director Highman stated that this is an annual contract, but is not done through an RFP process since insurance is considered a professional service. The insurance brokers shop the market for the best insurance coverage. He added that several years ago, the City paid approximately this same amount for $3 million in cyber insurance coverage. Then the prices when up. Now, through Hylant, we have $4 million in coverage for the approximately same price as we had several years ago. Laurie Manning from Hylant specializes in government entity insurance and is very knowledgeable in cyber security. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Highman seconded. Vote: 2 yeas 0 nays Meeting adjourned: 9:15 AM