Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, April 16, 2024 at 9:00 AM in the Mayor’s Conference Room. Director of Public Service, John Highman called the meeting to order at 9:00 AM. Director of Public Safety, Andrea Perry was present. Board Secretary Katie Wise was also present. Board President, Mayor Sherer was excused. There were no visitors present. The following items were for review/approval by the Board of Control: 4/16/2024 - Minutes 1. Ordinance 44/2024 Enter into contract with Ameresco, Inc. in the amount of $735,807.00 for the City Hall Lighting Project and the Southeast Community Center/Service Center Lighting Projects. This will be paid for utilizing already appropriated ARPA revenue loss funds. Ameresco will be the prime contractor, as they are a full-service firm. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 60/2022 Enter into Change Order No. 2 with Wenger Excavating, Inc. for a cost reduction in the amount of $14,458.58 for the Market Ae. N. Water Main Replacement Project, in order to adjust plan quantities to match actual field quantities, resulting in a new contract amount of $2,140,872.32. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced change order.  Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced change order. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance TBD Ordinance 79/2024 Enter into a professional services agreement with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. dba GPD Group in the amount of $398,848.00 for the professional design services & plan preparation of the Traffic Engineering Building, GP 1446. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 62/2024 Enter into contract with Southeastern Equipment Co., Inc. in the amount of $334,460.76 for the purchase of a Vacall Combination Jet/Sewer Truck for the Street Department pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: Per Director Highman, the total cost for this purchase includes the trade-in of currently owned models of this equipment by the Street Department. The original purchase price, including warranty, was $579,460.76. The trade-in of equipment worth $245,000.00 results in an amount due of $334,460.76. Motion: Director Highman made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 3/2024 Award and enter into a construction contract with Northstar Asphalt, Inc. in the amount of $5,787,883.00 for the 2024 Paving Program, GP1453. Discussion: No discussion.  the 2024 Paving Program, GP1453. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Director Highman made a motion to adjourn the meeting. Director Perry seconded. Vote: 2 yeas 0 nays Meeting adjourned: 9:04 AM