Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes The Special Board of Control meeting was held Tuesday, April 23, 2024 at 8:30 AM in the Mayor’s Conference Room. Director of Public Safety, Andrea Perry called the meeting to order at 8:32 AM. Director of Public Service, John Highman was present. Board Secretary Katie Wise was also present. Board President, Mayor Sherer was excused. There were no visitors present. The following items were for review/approval by the Board of Control: 4/23/2024 - Minutes 1. Ordinance 80/2024 1. Enter into the various contracts listed below per grant awards as part of the City’s 2024 ARPA funded Work Experience Program Grant for the following Summer Camp/Learning Programs: Agency (Program) Award A.S.P.I.R.E. Today $40,000 EN-RICH-MENT $50,000 Evans Industries $10,200 Levels Barber College $20,000 Lighthouse Ministries of Canton $30,000 Malone University $7,120 Leadership Stark County $2,500 Martin Center/Future Promise $30,000 Restorative Connections $12,000 She Elevates $22,000 Simply Youth Camp Champ $70,000 Simply Youth Teen Training $103,000  She Elevates $22,000 Simply Youth Camp Champ $70,000 Simply Youth Teen Training $103,000 City of Canton/Simply Youth Summer Work Experience $85,000 Stark County Community Action Summer Work Experience $78,000 Stark County Community Action YEAP Program $70,000 Stark County Minority Business Association $20,000 Tiqvah Hands of Hope $25,000 TomTod Ideas $25,000 Tyler Scott Lancaster Diabetes Foundation Leadership Camp $5,000 Tyler Scott Lancaster Diabetes Foundation Creative Health $15,000 YMCA of Central Stark County $16,000 Discussion: No discussion. Motion: Director Perry made a motion to approve the above referenced contracts. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 3/2024 Award and enter into a six-month supply contract with Core & Main LP for the supply of pipe and pipe fittings for the Water Department. Discussion: No discussion. Motion: Director Perry made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 69/2022 Enter into Change Order No. 2 with S.E.T., Inc. in the amount of $34,322.10 for the 11th St. SE Improvements Project, due to sanitary sewer installation and a monument box reconstruction, resulting in a new contract amount of $11,740,189.38. 3. Ordinance 69/2022 Enter into Change Order No. 2 with S.E.T., Inc. in the amount of $34,322.10 for the 11th St. SE Improvements Project, due to sanitary sewer installation and a monument box reconstruction, resulting in a new contract amount of $11,740,189.38. Discussion: Per Katie Wise, the Engineering Department contacted her first thing this morning regarding an error in the dollar amount that they had listed on their change order form. The amount of Change Order No. 2 should state $34,332.10. This revises the new contract amount to $11,740,199.38. Motion: Director Perry made a motion to approve the above referenced change order. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 62/2024 Enter into contract with Cleveland Freightliner, Inc. dba Valley Freightliner, Sterling and Western Star Trucks of Cleveland for the purchase of (1) Single Axle Snow and Ice Truck in the amount of $105,785.00 and (1) Tandem Axle Snow and Ice Truck in the amount of $123,691.00, utilizing the Ohio Department of Transportation (ODOT) Cooperative Purchasing Program pursuant to ORC 5513.01 which exempts said purchases from competitive bidding. Discussion: Director Highman asked if this is just the cost for the truck cab and chassis. Katie Wise confirmed that is correct. The information regarding the purchase of the truck bodies should be on next week’s Board of Control agenda. Motion: Director Perry made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 62/2024 Enter into contract with CDW Government, LLC in the amount of $79,992.00 for the purchase of 24 Getac F110 Tablets and extended warranties for the Police Department pursuant to the Ohio Department of Administrative Services Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Director Perry made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 43/2024  Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 43/2024 Enter into contract with Hol-Mac Corporation in the total amount of $421,548.00 for the purchase of Two (2) Pac-Mac 13-Yard High Compaction Rear Loader Trucks for the Sanitation Department pursuant to the H- GAC Buy Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Director Perry made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Director Highman made a motion to adjourn the meeting. Director Perry seconded. Vote: 2 yeas 0 nays Meeting adjourned: 8:36 AM