Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, April 30, 2024 at 9:00 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 9:05 AM. Director of Public Safety, Andrea Perry and Director of Public Service, John Highman were present. Board Secretary Katie Wise was also present. Visitor present was Patrick Barton, I.T. Director. The following items were for review/approval by the Board of Control: 4/30/2024 - Minutes 1. Ordinance 3/2024 Enter into Change Order No. 1 with Threatlocker, Inc. in the amount of $2,635.00 in order to add 50 additional licenses to the Protect & Storage Control for Cyber Security Services, resulting in a new contract amount of $47,430.00. Discussion: Per Director Barton, the 50 additional licenses were purchased because some of the departments are purchasing mobile data transmitters (mdt’s), and other devices that require licenses. They have been using new licenses, rather than moving existing licenses to the new devices. Departments will now be advised to utilize existing licenses, rather than buying new. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance TBD Ordinance 88/2024 Enter into an Agreement with the Board of Stark County Commissioners for the City’s portion of the Harmont Ave.-Columbus Rd. NE Resurfacing Project, GP 1401. Approximately 59% of Harmont Ave. NE and 35% of Columbus Rd. NE are the responsibility of the City. The overall cost of the project is estimated to be $687,000.00, the City’s share will be approximately $283,000.00.  Enter into an Agreement with the Board of Stark County Commissioners for the City’s portion of the Harmont Ave.-Columbus Rd. NE Resurfacing Project, GP 1401. Approximately 59% of Harmont Ave. NE and 35% of Columbus Rd. NE are the responsibility of the City. The overall cost of the project is estimated to be $687,000.00, the City’s share will be approximately $283,000.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 62/2024 Ordinance 62/2024 Enter into contract with H.Y.O., Inc. DBA Pengwyn for the purchase of Truck Body Up Fittings for the recently approved Single Axle and Tandem Axle Freightliner Snow and Ice Trucks. The price for the single axle up fitting is $94,897.00. The price for the tandem axle up fitting is $101,597.00. These purchases are being made utilizing the Ohio Department of Transportation (ODOT) Cooperative Purchasing Program pursuant to ORC 5513.01, which exempts said purchases from competitive bidding. Discussion: Mayor Sherer asked how long it will take to get new trucks delivered. Director Highman estimated several months. The trucks themselves were approved by the Board of Control just the other week. These are the first Freightliners purchased by the City. Kenworth’s were purchased in the past. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 50/2023 Ordinance 50/2023 Enter into Change Order No. 1 with RoofConnect Logistics, Inc. dba Roof Connect in the amount of $45,397.00 in order to move the rooftop units, disconnect utilities, install insulation crickets for the Southeast Community Center Roof Replacement Project, resulting in a new contract amount of $597,222.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried  Director Highman seconded. Vote: 3 yeas 0 nays Motion carried Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 9:10 AM