Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, September 10, 2024 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:32 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 9/10/2024 - Minutes 1. Ordinance 80/2024 Enter into contract amendments with Simply Youth and the Stark County Minority Business Association in order to extend the contract deadlines for their summer camp and learning programs from August 31, 2024 to September 30, 2024. Discussion: Mayor Sherer asked if this program was continuing, even though school is back in session. Director Highman clarified that the amendments for these two contracts are just to close out the books. Motion: Mayor Sherer made a motion to approve the above referenced amendments. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance TBD Ordinance 180/2024 Award and enter into contract with The Joseph A. Jeffries Company in the amount of $349,363.50 for the Northeast Water Treatment Plant Driveway Realignment Project. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance TBD Ordinance 179/2024 Enter into a professional services agreement with Burgess & Niple, Inc. in the amount of $49,860.00 for the engineering design services for the I-77 Sanitary Sewer Rehabilitation Project, GP1455. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinances 211/2023 & 123/2024 Award and enter into contract with MediaNet AV, LLC in the amount of $1,026,873.16 for the Civic Center Audiovisual Improvements project. Discussion: Per Director Highman, Sol Harris Day is the engineering firm hired to oversee this project. Upon their review of the initial apparent low bid from Hilscher-Clarke, it was determined that their bid did not meet the project specifications. Upon review by the Law Dept., the bid from Hilscher-Clarke was deemed non-responsive and is unable to be awarded. Therefore, the bid is being awarded to the next lowest bidder, MediaNet AV, LLC. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 69/2022 Enter into Change Order No. 4 & Final with Wenger Excavating, Inc. for a cost reduction in the amount of $166,557.31 for the Colonial Blvd. NE Project, GP 1206, in order to close out the project, resulting in a new contract amount of $4,355,807.79. Discussion: No discussion.  $166,557.31 for the Colonial Blvd. NE Project, GP 1206, in order to close out the project, resulting in a new contract amount of $4,355,807.79. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 62/2024 Enter into a professional services contract with American Structurepoint, Inc. in the amount of $418,166.00 for the engineering design services for the Fulton Ave. and 25th St. NW Intersection Improvement Project, GP1430. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:38 AM