Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, January 14, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:33 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 1/14/2025 - Minutes 1. Ordinance 218/2022 Enter into Change Order No. 2 & Final with Don Wartko Construction, Inc. for a cost reduction in the amount of $26,275.70 for the 31st St. NE Waterline Replacement & Storm Sewer Project, in order to close out the project, resulting in a new contract amount of $1,265,046.16. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 174/2018 Cancellation of the Job Creation Agreement with ComDoc due to failure to perform under the agreement. Specifically, they have never paid any of the fees or submitted any of the forms, reports or returns that are required in Exhibit B of the agreement. Discussion: Per Katie Wise, the letter to Board of Control for this item was reviewed and revised by the Law Department. Motion: Mayor Sherer made a motion to approve the above referenced cancellation.  Discussion: Per Katie Wise, the letter to Board of Control for this item was reviewed and revised by the Law Department. Motion: Mayor Sherer made a motion to approve the above referenced cancellation. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 259/2024 Enter into a professional services contract with Minnesota Life Insurance Company for the Basic Term Life and Accidental Death & Dismemberment (AD&D) and Dependent Term Life Insurance for all City employees. The new rates per $1,000.00 per month will be $0.17 for Basic Active Life; $0.025 for Basic Active AD&D and $0.78 for Dependent Package. These rates are unchanged from the previous contract. Discussion: Mayor Sherer asked the term length of this contract. Katie Wise said it will be for one year. Human Resources is planning to do a full RFP process this summer in order to redo the contract. Minnesota Life is aware of this. The paperwork states 3 years, but will allow the City to terminate after 1 due to the new RFP process. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 53/2023 Enter into Change Order No. 1 & Final with Wade Trim, Inc. for a cost reduction in the amount of $98,239.10 for the construction oversight services for the 34th St. Water Main Replacement Project, in order to close out the project, resulting in a new contract amount of $138,695.90 Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:38 AM