Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, January 21, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:33 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 1/21/2025 - Minutes 1. Ordinance 5/2025 Enter into contract with ABCD, Inc., acting as the fiscal agent on behalf of We Are Trouble On Every Side (WATOES), to receive $35,000.00 for CDBG related public service activities. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 5/2025 Enter into contract with Stark County Minority Business Association in the amount of $40,000.00 for CDBG related economic development activities. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 6/2025 Enter into contract with Stark County Mental Health & Addiction Recovery in the amount of $40,391.00 to support the coordinated entry system to assist with the intake and other homeless support services, including housing and rental assistance. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 259/2024 Enter into a three-year professional services contract with CDW Government, LLC in the amount of $128,700.00 for the purchase of the ESET cyber security program for the IT Department pursuant to the Ohio Department of Administrative Services Cooperative Purchasing Program, which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 61/2023 Enter into Change Order No. 1 & Final with Wenger Excavating, Inc. for a cost reduction in the amount of $5,235.74 for the Cromer Ave. Area Water Main Replacement Project, in order to close out the project, resulting in a new contract amount of $848,783.86. Discussion: Mayor Sherer asked Director Highman if this project was complete and if the roads nearby will be done next. Director Highman said that this project is complete and that the Mount Vernon area will be next. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded.  next. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 57/2023 Enter into Change Order No. 1 & Final with Arcadis U.S., Inc. for a cost reduction in the amount of $5,955.52 for the Water Transient Modeling and Surge Mitigation Evaluation, Phase 2, in order to close out the project, resulting in a new contract amount of $42,144.48. Discussion: No discussion Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 184/2024 Award and enter into a construction contract with Wenger Excavating, Inc. in the amount of $692,085.00 for the 30th St. NE Waterline Replacement Project. Discussion: No discussion Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 259/2024 Enter into a twelve-month GSA agreement with Verizon Wireless for an estimated total access and equipment fee of $210,000.00 for service and equipment charges on 250 lines which cover all active cell phones and all wireless devices throughout the City departments. Discussion: Mayor Sherer asked how long we have been buying cell phones from Verizon. Director Highman said that the City has been buying devices from Verizon since before any of the current Purchasing and Mayor’s Office staff were with the City. We started utilizing the GSA contract in 2020 because we spend more on wireless device services than the bid threshold allows. The City switched to AT&T years ago and many of the phones did not work properly, so we went back to Verizon. There essentially is no cost savings to switch to another carrier.  Discussion: Mayor Sherer asked how long we have been buying cell phones from Verizon. Director Highman said that the City has been buying devices from Verizon since before any of the current Purchasing and Mayor’s Office staff were with the City. We started utilizing the GSA contract in 2020 because we spend more on wireless device services than the bid threshold allows. The City switched to AT&T years ago and many of the phones did not work properly, so we went back to Verizon. There essentially is no cost savings to switch to another carrier. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:42 AM