Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, February 4, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:35 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 2/4/2025 - Minutes 1. Ordinance 189/2023 Enter into a contract amendment with Greater Stark County Urban League in order to extend the contract expenditure deadline date from November 30, 2024 to June 30, 2025 for the Household and Hygiene Distribution Program. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 62/2024 Enter into a professional services agreement with Martin + Wood Appraisal Group, Ltd. in the amount of $31,200.00 for the Right-of-Way Appraisal Review Services for the Colonial Blvd. Project, Phase 2, GP1428. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance TBD Ordinance 21/2025 Enter into a professional services contract with Environmental Design Group in the amount of $60,000.00 for the engineering design services for the Tyler Ave. SE Area Sanitary Sewer Replacement, GP1472. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 166/2024 Enter into Contract Amendment No. 1 with Michael Baker International, Inc. in the amount of $110,429.45 for the 9th St. Bridge Replacement Project, GP1298 due to unexpected dewatering issues, resulting in a new contract amount of $230,181.05. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Codified Ordinance 105.04 Register Protect-A-Cote, Inc. with the Clerk of Council as an emergency contractor for profiling and street paving due to water main breaks, etc. through the Water Department for a one-year term beginning March 1, 2025. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced item. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced item. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 236/2024 Enter into a professional services agreement with E. L. Robinson Engineering of Ohio Co. in the amount of $34,023.00 for the engineering design services for the Cherry Ave. SE Bridge Sidewalk Widening Project. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 7/2022 Enter into Change Order. No. 1 & Final with Ohio Drilling, Inc. for a cost reduction in the amount of $2,973.00 for the Turbine Service Pump Repair and Well Maintenance Program-Year 2, in order to close out the project, resulting in a new contract amount of $268,477.00. Discussion: Per Katie Wise, this change order is to close out the 2022 contract. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 63/2024 Enter into Change Order No. 1 with Cavanaugh Building Corporation in the amount of $21,663.00 for the Public Health First Floor Renovations project in order to add a new door opening into the existing first floor fire exit stair and to extend the contract completion date by seven days, resulting in a new contract amount of $1,755,663.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 9. Ordinance 18/2025 Enter into Change Order No. 5 with S.E.T., Inc. in an amount not to exceed $219,184.62 for the 11th St. SE Improvements Project, GP1144 in order to reconnect a lateral, revised excavation quantity cost, a larger pull box, etc., resulting in a new contract amount of $12,100,255.02. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 10. Ordinance 50/2023 Enter into Change Order No. 1 with Stanley Miller Construction Co. in the amount of $38,899.00 for the Centennial Plaza Café Event Structure (Green Roof) in order to level pavement under the structure and install concrete steps, resulting in a new contract amount of $427,899.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 11. Ordinance 69/2022 Enter into Change Order No. 1 with Stanley Miller Construction Co. in the amount of $12,094.50 for the 15th St. SW Bridge Replacement Project for the cost of dynamic testing for the bridge, resulting in a new contract amount of $2,170,101.45. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried.  Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:43 AM