Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes The Special Board of Control meeting was held Tuesday, February 11, 2025 at 8:15 AM in the Mayor’s Conference Room. Director of Public Service, John Highman called the meeting to order at 8:17 AM. Director of Public Safety, Andrea Perry was present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 2/11/2025 - Minutes 1. Ordinance 259/2024 Enter into a three-year contract with The Jefferson Health Plan for an estimated annual premium in the amount of $850,961.87 for stop loss insurance coverage. This will be for a term of 12 months from February 1, 2025 to January 1, 2027. Discussion: No discussion. Motion: Director Perry made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 21/2025 Enter into a professional services agreement with Arcadis U.S., Inc. in the amount of $167,400.00 for the engineering services on the West Side Interceptor Replacement Study, GP1373. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded.  Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance 21/2025 Enter into a professional services agreement with Kimley-Horn and Associates, Inc. in the amount of $450,223.00 for the engineering design services on the Orchard View Ave. Sanitary Sewer Extension, GP1467. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance 21/2025 Enter into a professional services agreement with CTI Engineers, Inc. in the amount of $158,400.00 for the engineering design services on the 42” West Side Interceptor Rehab Project, GP1442. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance 54/2023 Enter into Change Order No. 1 & Final with Anser Advisory Management, LLC for a cost reduction in the amount of $4,190.41 for the Fairmount Area Water Main Replacement Project, in order to close out the project, resulting in a new contract amount of $231,645.59. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced change order. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried.  Motion: Director Highman made a motion to approve the above referenced change order. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 6. Ordinance 259/2024 Enter into contract with Motorola Solutions, Inc. in the amount of $249,643.39 for the purchase of 42 portable radios for the Water Department. This purchase is being made through the Ohio Department of Administrative Services Cooperative Purchasing Program, which exempts it from competitive bidding. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced contract. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 7. Ordinance 221/2023 Enter into Change Order No. 1 with Mike Coates Construction Company in the amount of $59,760.98 for the Water Dept. Service Shop Addition and Renovation Project, due to unforeseen circumstances during the demolition, resulting in a new contract amount of $6,039,188.98. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced change order. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 8. Ordinance 259/2024 Award and enter into a one-year contract with Core & Main LP for the purchase of Fire Hydrants and Fire Hydrant Repair Parts. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced contract. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried.  Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Director Highman made a motion to adjourn the meeting. Director Perry seconded. Vote: 2 yeas 0 nays Meeting adjourned: 8:19 AM