Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, April 1, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:30 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 4/1/2025 - Minutes 1. Ordinance 62/2025 Enter into contract with ICAN Housing, Inc. in the amount of $214,627.00 utilizing HOME-ARP funds, for the Housing Supportive Services Program to assist with providing housing for low to moderate income program participants. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 56/2025 Enter into Change Order No. 2 & Final with The Shelly Company in the amount of $28,220.00 for the 30th St. NW Sidewalk Rehabilitation Project, GP1238, in order to close out the project, resulting in a new contract amount of $606,552.40. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 259/2024 Enter into a two (2) year professional services contract amendment with Aultworks Occupational Medicine for continued occupational health services for City employees. Discussion: Per Director Perry, pricing was received from several companies and Aultworks provided the best pricing. They are the company that also provided the City’s drug testing services, etc. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 65/2025 Enter into a Memorandum of Agreement with Canton City Public Health for the last portion of the Sears Building first floor not currently under contract for renovation, in the amount of $150,000.00 of FY23 COVID- 19 Enhanced Operation Grant funds. Cavanaugh Building Corp. will perform the renovations via change order as they are already on site and under contract for other Health Dept. renovations. Discussion: Per Director Highman, this memorandum of agreement will need to be tabled indefinitely because the federal government pulled the grant funding for this project without warning. Motion: Director Highman made a motion to table the above referenced memorandum. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 64/2025 Enter into contract Change Order No. 5 & Final with HM Miller Construction Co. in the amount of $971,135.52 for the Allen Avenue SE Area Sanitary Sewer Replacement, GP 1332, due to unforeseen site conditions and changes in project requirements, resulting in a new contract amount of $8,024,761.58. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 61/2025 Enter into contract Change Order No. 1 & Final with H.R. Gray & Associates, LLC in the amount of $137,533.00 for the Allen Avenue SE Area Sanitary Sewer Replacement, GP 1332 due to additional hours to oversee the project resulting from additional work performed by the contractor, resulting in a new contract amount of $552,935.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 60/2025 Enter into Change Order No. 3 in the amount of $344,411.44 and Change Order No. 4 in the amount of $305,585.51 with Wenger Excavating, Inc. for the 4th St. SE Sanitary Sewer Improvements Project, GP1338, resulting in a new contract amount of $4,654,497.28. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 56/2025 Enter into Change Order No. 3 with Arcadis US, Inc. in the amount of $426,014.00 for the W. Tuscarawas Corridor Safety Project, Phase 1, GP1165 due to the relocation of the access road and increased utility coordination, resulting in a new contract amount of $3,085,524.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:38 AM