Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, May 27, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:30 AM. Director of Public Safety, Andrea Perry and Director of Public Service, John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 5/27/2025 - Minutes 1. Ordinance 105/2024 Enter into a contract amendment with Commquest Services, Inc. for the campus renewal upgrade contract, in order to extend the contract expenditure deadline from June 30, 2025 to September 30, 2025. Discussion: Mayor Sherer asked what this amendment entailed. Director Highman stated that first three items on this agenda were covered by the Action Plan from last year. Not all of the money has been expended yet. These amendments are simply to extend the deadline dates to allow more time for the projects. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 105/2024 Enter into a contract amendment with Commquest Services, Inc. for the critical energy system upgrade project, in order to extend the contract expenditure deadline from June 30, 2025 to September 30, 2025. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 105/2024 Enter into a contract amendment with Child & Adolescent Behavioral Health for the public facility improvement of trauma informed treatment classes, in order to extend the contract expenditure deadline from June 30, 2025 to December 31, 2025. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 79/2024 Enter into Change Order No. 1 with Dunlop & Johnston, Inc. in the amount of $90,344.88 for the Traffic Engineering Maintenance Building, GP1446 due to a change to the exterior stairs, resulting in a new contract amount of $3,346,493.88. Discussion: Per Director Highman, there were questions regarding the plans for this project and getting this phase approved. Dunlop & Johnston needed approval for this permit to move forward, which is now completed. There is still some bond money remaining to cover this change order expense. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 259/2024 Enter into a five-year professional services agreement with OpenGov, Inc. for a total amount of $432,994.16 for the Computerized Maintenance Management System (CMMS) which provides assistance for regulatory requirement compliance, asset and inventory management, etc. for the Collection Systems Department, the Water Department and the Engineering Department. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 259/2024 Enter into a ten-year agreement with the Board of County Commissioners of Stark County, OH for use and cost sharing of maintenance of computer aided dispatch system, mobile data computer system, mobility applications and peripheral software. The amount invoiced to the City is a percentage based off of usage of the system. The cost for 2025 is $44,686.55. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:49 AM