Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, June 10, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:40 AM. Director of Public Safety, Andrea Perry and Director of Public Service, John Highman were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 6/10/2025 - Minutes 1. Ordinance 43/2022 Enter into Amendment No. 3 for the Subaward Grant Agreement with Habitat for Humanity East Central Ohio utilizing ARPA funds for a playground and community gathering space at the Compton Learning Center. Up to $75,000.00 of the awarded ARPA dollars may be used for the upgrade, remediation and beautification of the location, or the upgrade of the outdoor stage. No new funds are being awarded. Discussion: Per Director Highman, Habitat received donations to cover the cost of some of the original upgrades. Therefore, there is extra money available that can be used for the outdoor stage upgrade. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 211/2023 Enter into Change Order No. 3 with MediaNet AV, LLC for the Civic Center Audiovisual Improvements Project in order to extend the contract deadline date from May 15, 2025 to October 1, 2025. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinances 56/2025 & 105/2025 Enter into Change Order Nos. 1 through 7 in the total amount of $199,960.65 with Standard Plumbing and Heating Company for the Civic Center Infrastructure Project, in order to replace steam coils and insulation, abatement, added structural steel and revised arena lighting and a revised project deadline date of October 1, 2025, resulting in a new contract amount of $1,937,460.65. Discussion: Per Director Highman, this is a combination of the change orders approved on the Capital Ordinance and also the new ordinance that was recently approved by Council. Motion: Mayor Sherer made a motion to approve the above referenced change orders. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 85/2025 Enter into a construction contract with Canton Sign Co. in the amount of $329,000.00 for the replacement of two Civic Center Campus Identification Signs. The bid was for $164,500.00 per sign. Discussion: Director Highman would like to award the one sign that is located on City property. The second sign will be awarded contingent on the receipt of the signed agreement by ArtsinStark. Motion: Director Highman made a motion to approve the above referenced contract. Mayor Sherer seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 57/2025 Enter into contract with Cleveland Freightliner, Inc. dba Valley Freightliner, Sterling and Western Star Trucks of Cleveland for the purchase of one Single Axle Dump Truck in the amount of $101,240.00 for the Water Dept., pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract.  from competitive bidding. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contract. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 79/2024 Enter into Change Order No. 1 with GPD Group in the amount of $35,000.00 for the design of the Traffic Engineering Building Project, GP1446 due to additional design to develop alternate plan designs not anticipated in the original scope, resulting in a new contract amount of $433,848.00 Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 134/2023 Enter into Change Order No. 1 & Final with Stanley Miller Construction Co. for a cost reduction in the amount of $27,802.79 for the Northeast Water Treatment Plant High Service Pump #3 and Variable Frequency Drive Upgrades, in order to close out the project, resulting in a new contract amount of $574,269.21. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:45 AM