Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, July 1, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:37 AM. Director of Public Safety, Andrea Perry and Director of Public Service, John Highman were present. Andy Roth filled in for the Board Secretary, Katie Wise. There were no visitors present. The following items were for review/approval by the Board of Control: 7/1/2025 - Minutes 1. Ordinance 105/2024 Enter into a contract amendment with Refuge of Hope Ministries which received $75,000.00 in CDBG funds for property upgrades. This will extend the contract expenditure deadline from June 30, 2025 to December 31, 2025. Discussion: No discussion Motion: Director Highman made a motion to approve the above referenced amendment. Mayor Sherer seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 66/2025 Enter into a contract with Simply Youth in the amount of $17,100.00 for a Summer Youth employment program effective through August 31, 2025. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contracts. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced contracts. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 105/2024 Enter into a contract amendment with EN-RICH-MENT which received $40,000.00 in CDBG funds for a Youth Fine Arts Program. This will add $1,000.00 to the contract amount and extend the expenditure deadline from June 30, 2025 to July 31, 2025. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced amendment. Mayor Sherer seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 210/2023 Enter into Change Order No. 1 with Glaus, Pyle, Schomer, Burns & DeHaven, Inc. dba GPD Group for the E. Tuscarawas Streetscape Project, Phase 2, GP1422, for a cost reduction in the amount of $44,298.13, in order to close out the project, resulting in a new contract amount of $157,923.87. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced amendment. Mayor Sherer seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 56/2025 Award and enter into a construction contract with S.E.T., Inc. in the amount of $229,223.00 for the 10th St. NE Realignment Project, GP 1387. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced amendment. Mayor Sherer seconded. Vote: 3 yeas 0 nays Motion carried.  Motion: Director Highman made a motion to approve the above referenced amendment. Mayor Sherer seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance TBD And Codified Ordinance 105.04 Ordinance TBD and Codified Ordinance 105.04 Enter into a contract with Tele-Vac Environmental in the amount of $184,100.00 for the Cleveland Clinic Mercy Hospital Emergency Waterline Repair, pending Income Tax approval. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced amendment. Mayor Sherer seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 83/2025 Enter into a contract with Cargill, Inc. for the supply of road salt at a cost of $58.14 per ton for the 2025- 2026 winter season pursuant to Ohio Revised Code Section 5513.01 (Ohio Department of Transportation Cooperative Purchasing Program). Discussion: Discussion took place concerning the Summer/Early Fill order which occurs if there is space within the current storage facility. The Street Department Superintendent will be contacted for further analysis and possible action on the Summer Fill. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 107/2025 Enter into a professional services agreement with Arcadis U.S., Inc. in the amount of $222,700.00 for the engineering design services for the Navarre Rd. SW Area Sanitary Trunk Sewer Project, GP1491. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced amendment. Mayor Sherer seconded.  Motion: Director Highman made a motion to approve the above referenced amendment. Mayor Sherer seconded. Vote: 3 yeas 0 nays Motion carried. 9. Codified Ordinance 107.07 Award and enter into a contract with Liberty Demolition and Salvage, LLC for the sale of scrap at the Service Center that is no longer needed for municipal services, in the amount of $150.00 per ton. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:48 AM