Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, June 24, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:31 AM. Director of Public Safety, Andrea Perry and Director of Public Service, John Highman were present. Board Secretary Katie Wise also present. There were no visitors present. The following items were for review/approval by the Board of Control: 6/24/2025 - Minutes 1. Ordinance 105/2024 Enter into a contract amendment with the Early Childhood Resource Center which received $70,000.00 of CDBG funds for a roof replacement. This will extend the contract expenditure deadline from June 30, 2025 to July 31, 2025. Discussion: No discussion Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 113/2025 Ordinance 113/2025 Enter into the following contracts utilizing CDBG, HOME and ESG funds. The organizations were selected to receive the listed grant awards as part of the City’s 2025 HUD approved action plan: CDBG Funds ESG Funds Single Family Residential-Rehab Housing-$505,120.00 ESG 2025 Canton-$224,251.00 CDBG Rehab Administration-Salary & Expenses-$350,000.00 Domestic Violence (Shelter Activities)- $42,312.00 Public Facilities and Infrastructure-$496,500.00 ICAN Housing (Street Outreach)-$62,500.00 City of Canton Engineering-$180,000.00 ICAN Homelessness Prevention-$80,375.00 CommQuest Services-$80,000.00 HMIS-$22,534.00 $42,312.00 Public Facilities and Infrastructure-$496,500.00 ICAN Housing (Street Outreach)-$62,500.00 City of Canton Engineering-$180,000.00 ICAN Homelessness Prevention-$80,375.00 CommQuest Services-$80,000.00 HMIS-$22,534.00 Domestic Violence-$90,000.00 CD Staff-$9,030.00 JRC-$80,300.00 Administration SHNI-$7,500.00 Stark County Support Network-$66,200.00 ESG Total-$224,251.00 Public Service Activities-$380,000.00 Beacon Charitable Pharmacy-$40,000.00 Total 2020 All Programs Budget-$3,419,990.32 Canton Ex-Newsboys-$60,000.00 Catholic Charities-$49,000.00 Fair Housing-$31,000.00 Habitat (Hope Restores)-$50,000.00 Stark County Mental Health & Addiction Recovery-$75,000.00 Stark Fresh-$45,000.00 Vantage Aging-$10,000.00 WATOES-$20,000.00 Economic Development-$297.885.00 ECDI-$35,000.00 Early Childhood Resource Center (ECRC)-$55,885.00 Greater Stark County Urban League-$122,000.00 Stark County Minority Business Association-$85,000.00 Administration-$507,000.00 Fair Housing Admin-$35,000.00 General Management Salaries-$413,000.00 General Admin Expenses-$59,000.00 CDBG Total-$2,536,505.00 HOME Funds HOME General Management-CD Staff Admin-$65,850.00 HOME New Construction Rental-Grantee TBD-$140,921.17 HOME Owner- New Construction-Habitat for Humanity-$220,000.00 HOME CHDO – Rental Rehab-HUD Req.-Grantee TBD-$98,885.15  HOME General Management-CD Staff Admin-$65,850.00 HOME New Construction Rental-Grantee TBD-$140,921.17 HOME Owner- New Construction-Habitat for Humanity-$220,000.00 HOME CHDO – Rental Rehab-HUD Req.-Grantee TBD-$98,885.15 HOME DPA-Community Building Partnership- $133,578.00 HOME TOTAL- $659,234.32 Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced contracts. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 259/2024 Enter into a contract amendment with Schindler Elevator Corporation for as needed elevator equipment maintenance at various City owned buildings pursuant to the Sourcewell Cooperative Purchasing Program which exempts said purchase from competitive bidding. The new contract term will be in effect until June 25, 2028. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced amendment. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 259/2024 Enter into Change Order No. 12 with Agile Network Builders, LLC dba Agile Networks for a revised fee amount of $6,266.00 per month for Wide Area Network and Internet Services. This change order includes the removal of Fire Station #1 from the system and the addition of Centennial Plaza. Discussion: Director Highman if this was an addition or a reduction to the monthly fee. Katie Wise explained that this is a reduction to the monthly fee. It is going down from $7,153.52 per month to $6,266.00. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 56/2025 Enter into a professional services agreement with American Structurepoint, Inc. in the amount of $138,101.00 for the construction Inspection, Administration and Material Testing Services of the Cleveland Ave. NW Streetscape Project, Phase 2, GP1409. 5. Ordinance 56/2025 Enter into a professional services agreement with American Structurepoint, Inc. in the amount of $138,101.00 for the construction Inspection, Administration and Material Testing Services of the Cleveland Ave. NW Streetscape Project, Phase 2, GP1409. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 56/2025 Enter into a professional services agreement with American Structurepoint, Inc. in the amount of $710,548.00 for the engineering design services of the Fulton Ave. NW and 25th St. NW Intersection Improvement Project, GP1430. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 7. Ordinance 50/2023 Enter into Change Order No. 1 with Standard Plumbing & Heating Co. in the amount of $5,300.00 for the Fire Station #4 Chiller Replacement project due to conduit extension and additional transformer work, resulting in a new contract amount of $250,254.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 8. Ordinance 28/2022 Enter into Change Order No. 1 & Final with CT Consultants, Inc. for a cost reduction in the amount of $103,113.44 for the design services on the 25th St. NE Transmission Water Main Replacement Project, in order to close out the project, resulting in a new contract amount of $41,386.56. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:40 AM