Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, September 16, 2025 at 8:30 AM in the Mayor’s Conference Room. Director of Public Service, John Highman called the meeting to order at 8:32 AM. Director of Public Safety, Andrea Perry was also present. Board President, Mayor Sherer was excused. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 9/16/2025 - Minutes 1. Ordinance 259/2024 Enter into a supply contract with The Charles Machine Works, Inc. dba HammerHead Trenchless for the purchase of cured-in-place pipe repair kits for the Collection Systems Department, specifically for the following bid items: a. 6” CIPP Repair Kit (Summer/Warm Weather) - Quantity of 0-20 for $385 b. 8” CIPP Repair Kit (Summer/Warm Weather) – Quantity of 0-20 for $427.00 c. 10” CIPP Repair Kit (Summer/Warm Weather) – Quantity of 0-20 for $469.00 d. 6” CIPP Repair Kit (Winter/Cold Weather) - Quantity of 0-20 for $385 e. 8” CIPP Repair Kit (Winter/Cold Weather) – Quantity of 0-20 for $427.00 f. 10” CIPP Repair Kit (Winter/Cold Weather) – Quantity of 0-20 for $469.00 Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 2. Ordinance 259/2024 Enter into a supply contract with MaxLiner, LLC for the purchase of cured-in-place pipe repair kits for the Collection Systems Department, specifically for the following bid items: a. 6” CIPP Repair Kit (Summer/Warm Weather) - Quantity of 21-40 for $372.00 2. Ordinance 259/2024 Enter into a supply contract with MaxLiner, LLC for the purchase of cured-in-place pipe repair kits for the Collection Systems Department, specifically for the following bid items: a. 6” CIPP Repair Kit (Summer/Warm Weather) - Quantity of 21-40 for $372.00 b. 6” CIPP Repair Kit (Summer/Warm Weather) - Quantity of 41 or more for $351.00 c. 8” CIPP Repair Kit (Summer/Warm Weather) – Quantity of 21-40 for $414.00 d. 8” CIPP Repair Kit (Summer/Warm Weather) – Quantity of 41 or more for $390.00 e. 10” CIPP Repair Kit (Summer/Warm Weather) – Quantity of 21-40 for $455.00 f. 10” CIPP Repair Kit (Summer/Warm Weather) – Quantity of 41 or more for $429.00 g. 6” CIPP Repair Kit (Winter/Cold Weather) - Quantity of 21-40 for $372.00 h. 6” CIPP Repair Kit (Winter/Cold Weather) - Quantity of 41 or more for $351.00 i. 8” CIPP Repair Kit Winter/Cold Weather) – Quantity of 21-40 for $414.00 j. 8” CIPP Repair Kit (Winter/Cold Weather) – Quantity of 41 or more for $390.00 k. 10” CIPP Repair Kit (Winter/Cold Weather) – Quantity of 21-40 for $455.00 l. 10” CIPP Repair Kit (Winter/Cold Weather) – Quantity of 41 or more for $429.00 Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 3. Ordinance TBD Ordinance 167/2025 Enter into a 12-month renewable contract with Flock Group, Inc. dba Flock Safety in the amount of $167,399.00 for public safety cameras and license plate readers, including software, maintenance, support and storage via the Omnia Cooperative Purchasing Program which exempts it from competitive bidding. Discussion: No discussion. Motion: Director Perry made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 2 yeas 0 nays Motion carried. 4. Ordinance TBD  Vote: 2 yeas 0 nays Motion carried. 4. Ordinance TBD Ordinance 173/2025 Enter into Change Order No. 1 with Environmental Design Group, LLC in the amount of $14,000.00 for the Sherrick Road Area Neighborhood Improvements Project, GP1465 due to additional design costs that were not included in the original scope of work, resulting in a new contract amount of $81,618.00. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. 5. Ordinance TBD Ordinance 172/2025 Enter into Change Order No. 1 with Environmental Design Group, LLC in the amount of $16,000.00 for the 15th St. NW Streetscape Project, GP1438 due to additional design costs that were not included in the original scope of work, resulting in a new contract amount of $114,122.00. Discussion: No discussion. Motion: Director Highman made a motion to approve the above referenced agreement. Director Perry seconded. Vote: 2 yeas 0 nays Motion carried. Adjournment: Director Highman made a motion to adjourn the meeting. Director Perry seconded. Vote: 2 yeas 0 nays Meeting adjourned: 8:34 AM