Board of Control

BOARD OF CONTROL Meeting Minutes The Board of Control meeting was held Tuesday, October 7, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:32 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 10/7/2025 - Minutes 1. Ordinance TBD/2025 Ordinance 201/2025 Enter into Change Order No. 2 with Thayer Power & Communication Line Construction Co. in the amount of $14,371.80 for the City/County Fiber Optic Project due to the added connections to the Garden Center and the Stark County Health Dept., resulting in a new contract amount of $7,608,403.67. Discussion: Mayor Sherer asked about the location of where the fiber will be run at the Garden Center because of the potential for security cameras in the area. Director Highman will confirm. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance TBD/2025 Ordinance 200/2025 Enter into a professional services agreement with Orchard, Hiltz & McCliment, Inc. dba OHM Advisors in the amount of $310,000.00 for the Safe Streets and Road for All (SS4A) Safety Action Plan, GP1426. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded.  Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance 50/2023 Enter into Change Order No. 2 with Cavanaugh Building Corporation in the amount of $36,464.00 for the Fire Station #7 Renovation Project, due to sanitary line replacements, supply line replacements and a gas line repair, resulting in a new contract amount of $828,374.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance 211/2023 Enter into Change Order No. 8 with Standard Plumbing and Heating Company for the Civic Center Infrastructure Project, in order to extend the substantial completion date by 92 days. The new completion date will be January 1, 2026. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance 211/2023 Enter into Change Order No. 5 with MediaNet AV, LLC for the Civic Center Audiovisual Project in order to extend the substantial completion date by 92 days. The new completion date will be January 1, 2026. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 6. Ordinance 183/2024 Enter into Change Order No. 1 with iWorq Systems, Inc. in the amount of $1,750.00 annually for the Enterprise Software Program in order to add storage space for files uploaded into the program, resulting in a new contract amount of $47,035.00 per year. Discussion: Per Director Perry, it had become difficult to upload large drawings as needed. This increase in storage space size will resolve that issue. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Perry seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:34 AM