Board of Control

SPECIAL BOARD OF CONTROL Meeting Minutes The Special Board of Control meeting was held Wednesday, November 12, 2025 at 8:30 AM in the Mayor’s Conference Room. Board President, Mayor Sherer called the meeting to order at 8:30 AM. Director of Public Service, John Highman and Director of Public Safety, Andrea Perry were present. Board Secretary Katie Wise was also present. There were no visitors present. The following items were for review/approval by the Board of Control: 11/12/2025 - Minutes 1. Ordinance 166/2025 Enter into a professional services agreement with GAI Consultants Inc. in the amount of $98,900.00 for the engineering design services for the 13th St. SW Area Improvement Project, GP1496. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 2. Ordinance 166/2025 Enter into a professional services agreement with Environmental Design Group LLC in the amount of $97,958.00 for the engineering design services for the 19th St. NE Area Improvement Project, GP1495. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced agreement. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 3. Ordinance TBD/2025  Vote: 3 yeas 0 nays Motion carried. 3. Ordinance TBD/2025 Ordinance 211/2025 Enter into Change Order No. 1 & Final with Kinsey Excavating & Trucking, LLC in the amount of $44,139.44 for the 6th St. NW Storm and Sanitary Sewer Relocation, GP1473 due to sewer later replacements and conduit removal, resulting in a new contract amount of $409,084.76. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 4. Ordinance TBD/2025 Ordinance 210/2025 Enter into Change Order No. 2 with Sol Harris/Day Architecture, Inc. in the amount of $21,000.00 for additional architectural services and mechanical and electrical engineering services for the Civic Center Restroom Addition and Parking Lot Expansion Project, resulting in a new contract amount of $111,022.00. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. 5. Ordinance TBD/2025 Ordinance 212/2025 Enter into Change Order No. 1 with S.E.T., Inc. in the amount of $525,892.60 for the E. Tuscarawas Streetscape Project, Phase2, GP1422 due to additional paving and sanitary sewer work, resulting in a new contract amount of $2,229,892.60. Discussion: No discussion. Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded.  Motion: Mayor Sherer made a motion to approve the above referenced change order. Director Highman seconded. Vote: 3 yeas 0 nays Motion carried. Adjournment: Mayor Sherer made a motion to adjourn the meeting. Director Perry seconded. Vote: 3 yeas 0 nays Meeting adjourned: 8:34 AM