City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 7th day of April, 2014, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Approval of the Minutes of the Meeting of March 17, 2014. 4. Public Forum – Comments from Interested Citizens. 5. Swear in Commissioner Place 5 to Fill Unexpired Term. 6. Update from City Staff (4th Avenue Paving Project, Rockwell Road Well Field Project, Drill Field, Hydrant Maintenance, Audit, and Water Usage). 7. Consider and Take Appropriate Action on the Submission of a Texas Forest Service Grant for Personal Protective Equipment and Training Library. 8. Executive Session Pursuant to Texas Government Code §551.072 Real Property and §551.087 for Economic Development Negotiations. 9. Consider and Take Appropriate Action on Items Discussed in Executive Session. 10. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 4th day of April, 2014. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting March 17, 2014 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Quinn Alexander presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Jed Welch, Gary Hinders, and David Logan. Commissioner Jon Behrens was not able to attend. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Code Enforcement Director Danny Cornelius, Business and Community Development Director Evelyn Ecker, Director of Public Works Dan Reese, Parks and Recreation Director Brian Noel, Fire Chief Mike Webb and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Alexander called the meeting to order at 5:32 p.m. Item 2. Invocation. Mayor Alexander gave the invocation. Item 3. Approval of Minutes of the Meeting of March 3, 2014. Commissioner Logan moved, duly seconded by Commissioner Hinders to approve the minutes of March 3, 2014. Motion carried unanimously. Item 4. Public Forum – Comments from Interested Citizens. No Comment was made. Item 5. Update from City Staff (4th Ave Paving Project, Rockwell Road Well Field Project, Drill Field, Hydrant Maintenance, Entryway Lighting Project, and City Hall Study Update). City Manager Randy Criswell gave brief updates on the following: Mr. Criswell said the 4th Avenue Paving Project was back in full swing. Mr. Criswell said it was hoped that hot mix would be laid within the next week leaving only the backfill and cleanup to finish the project. Mr. Criswell reported the piping and electrical was finished on the Rockwell Road Well Field Project. Mr. Criswell said once the controls testing was done and the wells were purged to verify everything is in working order, everything should be ready for when the water demand is up and water is needed. Mr. Criswell stated there were 6 wells with a production capacity of around 2 million gallons a day. Mr. Criswell stated he had met with Fire Chief Mike Webb and Fireman Jason Jaquess in regards to the drill field improvements. Mr. Criswell said they reported plans were being drawn up and supplies ordered for the new tower and rehab huts. Mr. Criswell said options were being explored for the new tower with plans to purchase through the state contract (Buyboard). City Commission Meeting March 17, 2014 Page 2 of 4 Mr. Criswell reported the water hydrant testing and maintenance was going well. Mr. Criswell stated the entryway lighting was complete with all issues resolved. Mr. Criswell said the lights were not all aimed yet but final adjustments to brightness and direction were being done. Mr. Criswell said he had contacted Lavin Architects and inquired as to the status of the City Hall Study. Mr. Criswell said they reported they were shuffling this project with a few others but should have a report pretty quick. Mayor Alexander asked if the report might be ready for presentation in April so it could be included in the upcoming budget process. Mr. Criswell said he would prod them to have a report within the next month / 45 days. Item 6. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 8-2013 for Panhandle-Plains Historical Museum, Harrington Petroleum Wing Renovation. Business and Community Development Director Evelyn Ecker presented Resolution No. 18-2013 for consideration. After discussion, Commissioner Logan moved, duly seconded by Mayor Pro-Tem Welch to adopt Resolution No. 18-2013 as presented. Motion carried unanimously. RESOLUTION NO. 18-2013 A RESOLUTION APPROVING A PROJECT FUNDING AGREEMENT BETWEEN CANYON ECONOMIC DEVELOPMENT CORPORATION AND THE PANHANDLE-PLAINS HISTORICAL MUSEUM FOR THE RENOVATION OF THE SECOND FLOOR DON D. HARRINGTON PETROLEUM WING. Item 7. Consider and Take Appropriate Action on Request from Reeves-Hinger Elementary School for Assistance with Playground Equipment Purchase. City Manager Randy Criswell presented a request from Reeves-Hinger Elementary School Principle Tina Finke for financial assistance towards the purchase of playground equipment. Mr. Criswell said the proposed equipment would be available for anyone but would be extra beneficial to children with special and developmental needs. Mr. Criswell introduced Ms. Finke who presented bids received for the equipment and requested the city to participate in the amount of $6623.00. Ms. Finke stated it had been 10 years since any upgrades had been done with playground equipment at Reeves-Hinger. Ms. Finke said the current playground equipment was all in good shape, but there is a need for more and a need for facilities that would accommodate children with special needs. Mayor Alexander asked if more money was needed. Ms. Finke stated no. Mayor Pro-Tem Welch asked if the city had ever partnered with CISD on this type of project. Mr. Criswell said not to his knowledge. Mr. Criswell said it seemed to be logical to partner with CISD in funding the playground equipment as it is available to Canyon citizens after school hours. Mr. Criswell stated City Attorney Chuck Hester would draw up a simple agreement for the one time investment from the city for playground equipment to be maintained by CISD. City Commission Meeting March 17, 2014 Page 3 of 4 After discussion, Commissioner Hinders moved, duly seconded by Commissioner Logan to fund $6,623.00 as requested by Reeves-Hinger Elementary School for the purchase of special needs playground equipment. Motion carried unanimously. Item 8. Consider and Take Appropriate Action on Final Pay Request from A&S Builders for Construction on the Kent Johnson Memorial Baseball Complex. City Manager Randy Criswell presented a final pay request from the project, and stated that he just wanted to publicly acknowledge that the project is now finished, after all these months of updates that it wasn’t. Mr. Criswell recommended that final payment be made. After discussion, Commissioner Logan moved, duly seconded by Mayor Pro-Tem Welch to the final payment of $102,132.70. Motion carried unanimously. Item 9. Consider and Take Appropriate Action Ordinance No. 1002, Atmos Energy Rate Settlement. Assistant City Manager Chris Sharp presented Ordinance No. 1002 for consideration. Mr. Sharp stated in October 2013 Atmos filed a Statement of Intent to increase natural gas rates by approximately $12 million. Mr. Sharp said the effective date was voted to be suspended by Resolution giving the Steering Committee of Cities time evaluate and negotiate a lower increase. Those negotiations had been successful in the opinion of our consultants and the Steering Committee, and a new Rate Review Mechanism had been adopted as well. Mr. Sharp stated Ordinance No. 1002 would accept the settlement, which would result in an $8.3 million total increase for Atmos. Mr. Sharp said the average residential customer would see a monthly increase of about $0.77 (about 3.9%) on their bill. He recommended that Ordinance No. 1002 be adopted. After discussion, Mayor Pro-Tem Welch moved, duly seconded by Commissioner Hinders to adopt Ordinance No. 1002 as presented. Motion carried unanimously. ORDINANCE NO. 1002 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, APPROVING A NEGOTIATED SETTLEMENT AGREEMENT BETWEEN THE STEERING COMMITTEE OF CITIES SERVED BY ATMOS WEST TEXAS (“CITIES”) AND ATMOS ENERGY CORP., WEST TEXAS DIVISION REGARDING THE COMPANY’S 2013 STATEMENT OF INTENT TO INCREASE RATES IN ALL CITIES EXERCISING ORIGINAL JURSIDICTION; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT AND FINDING THE RATES TO BE SET BY THE TARIFFS ATTACHED TO THE SETTLEMENT AGREEMENT TO BE JUST AND REASONABLE; APPROVING A NEW RATE REVIEW MECHANISM; REQUIRING THE COMPANY TO REIMBURSE CITIES’ REASONABLE RATEMAKING EXPENSES; REPEALING CONFLICTING RESOLUTIONS OR ORDINANCES; DETERMINING THAT THIS ORDINANCE WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DELCARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS ORDINANCE TO THE COMPANY AND THE CITIES LEGAL COUNSEL. City Commission Meeting March 17, 2014 Page 4 of 4 Item 10. Executive Session Pursuant to Texas Government Code §551.072 Real Property and §551.074 for Personnel ( Commissioner Place 5, City Attorney, Firefighters Pension Board). Mayor Alexander indicated the Commission would adjourn into executive session at 6:02 p.m. Item 11. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 6:40 pm, the following action was taken. Mayor Pro-Tem Welch moved, duly seconded by Commissioner Hinders to appoint Justin Richardson to fulfill the position of Commissioner Place 5 vacated by Commissioner Jon Behrens. Motion carried unanimously. Item 12. Appointment and Swearing in of Commissioner Place 5 to fill unexpired term. This item to be placed on the next agenda. Item 13. Adjournment There being no further business, Mayor Pro-Tem Welch moved this meeting be adjourned. __________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary  AGENDA To: Mayor and City Commission Randy Criswell, City Manager From: Mike Webb, Fire Chief Date: April 7, 2014 Re: Consider and Take Appropriate Action on the Submission of a Texas Forest Service Grant for Personal Protective Equipment and Training Library. TFS Rural Fire Department Assistance Program (HB 2604) The Texas Rural Volunteer Fire Department Assistance Program is a cost-share program funded by the Texas State Legislature. It provides $12.8 million per year in funding directly to rural volunteer fire departments to enhance their capabilities with respect to training and fire incidents. The Fire Department is requesting approval to submit a grant for the following; 1.) Structural Firefighting Gear – 90 / 10 cost-share grant with the actual cost not to exceed $8,400.00, which means the cost share for the city would be $840.00. 2.) Wildland Gear - 90 / 10 cost-share grant with the actual cost not to exceed $8,400.00, which means the cost share for the city would be $840.00. 3.) Training Library – 100% of the actual cost not to exceed $8,000.00. 4.) Training Tuition (A&M Municipal School) – 100% of the cost not to exceed $6,100.00 per school or $12,000.00 per year. City of Canyon