City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 25th day of August, 2014, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of August 18, 2014. 5. Public Forum – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Proposed CEDC Budget for 2014-2015 with Financial Update. 7. Consider and Take Appropriate Action on RFQ’s for Swimming Pool. 8. Budget Work Session 9. Hold Second and Final Public Hearing on Proposed Tax Rate For Fiscal Year 2014-2015 10. Executive Session Pursuant to Texas Government Code §551.072, Deliberation Regarding Real Property, §551.087, Economic Development Negotiations, §551.071, Consultation with Attorney, and. §551.074, Personnel Matters (CEDC Board of Directors, City Manager, City Attorney, Municipal Court Judge, City Engineer) 11. Consider and Take Appropriate Action on Items Discussed in Executive Session. 12. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 22nd day of August, 2014. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting August 18, 2014 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Alexander presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Jed Welch, Gary Hinders, Justin Richardson, and David Logan. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Fire Chief Mike Webb, Parks and Recreation Director Brian Noel, Golf Course Superintendent John Haun, Golf Course Manager Casey Renner, Librarian Sandra Munger, Assistant City Manager for Special Projects Jon Behrens, Director of Public Works Dan Reese, Police Chief Dale Davis, Code Enforcement Director Danny Cornelius, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Alexander called the meeting to order at 5:34 p.m. Item 2. Invocation. Commissioner Logan gave the invocation. Item 3. Pledge of Allegiance. Chief of Police Dale Davis led the Pledge of Allegiance. Item 4. Approval of Minutes of the Meeting of August 4, 2014. Commissioner Logan moved, duly seconded by Commissioner Hinders, to approve the minutes of August 4, 2014. Motion carried unanimously. Item 5. Public Forum – Comments from Interested Citizens. Les Miller – 4 Macy, Canyon East Subdivision. Mr. Miller stated he supported the park in the Canyon East Subdivision. James Barrington – 14 Cherrywood Square, Canyon, Texas. Mr. Barrington stated he was in favor of taking care of the swimming pool, whether by repairing, replacing or expanding. Mr. Barrington said the pool gets a lot of use by citizens and he encourage the Commission to move forward with the study to get the right answers. Greg Ragland – Mr. Ragland stated he does not live in the City of Canyon, but is the president of the Canyon Swim Team. Mr. Ragland stated he hoped consideration would be given to the survey done by the Pool Committee and a 6 lane lap pool deep enough for diving and a water park be considered, all that provides many health benefits. Mr. Ragland stated Canyon High School had been approved to sponsor a Canyon Swim Team and currently the team uses the pool at WTA&M University, but there were many scheduling problems there, so the team often travels to Hereford for practice. Mr. Ragland said a pool would draw in swim meets, triathlons, and give Canyon a chance to compete. Currently he has 45 kids interested in the swim team. City Commission Meeting August 18, 2014 Page 2 of 5 Dr. Nabarun Ghosh - #6 Quay Lane – Resident of Canyon East Subdivision, Canyon, Texas. Dr. Ghosh said he has lived in Canyon 15 years after living in 4 different cities. Dr. Ghosh said he likes Canyon and the best part is the community. He stated support for developing a park in the Canyon East Subdivision as it would be an asset providing a safe area for children. Item 6. Update From City Staff (Status of Audit, Water Usage, Sealcoating). City Manager Randy Criswell gave brief updates as follows. Mr. Criswell said the Auditors are trying to schedule an audit committee meeting and hope to get that done by the end of August, meaning the audit must be very close to completion. Mr. Criswell presented water use graphs provided by Public Works Director Dan Reese. Mr. Criswell commended Mr. Reese in the addition of daily averages to the graph and stated the use is good, the rain has been very beneficial. Mr. Criswell stated sealcoating had begun and confirmed with Public Works Director Dan Reese that it should be completed by Tuesday or Wednesday this week including cleanup. Item 7. Consider and Take Appropriate Action on Resolution No. 12-2014, Ordering a Local Option Election. City Manager Randy Criswell presented Resolution No. 12-2014 for consideration. Mr. Criswell explained the two petitions circulated were verified with the required number of signatures and the next step was to call the election to allow the voters to decide. Mr. Criswell stated the petitions were for two propositions as follows: “The legal sale of beer and wine for off-premise consumption only”, meaning beer and wine could be sold at a grocery store, or convenience and taken off premise for consumption; and for “The legal sale of mixed beverages in restaurants by food and beverage certificate holders only”, with a food a beverage permit being available only to establishments deriving at least 51% of their revenue from food. This would include all types of alcoholic beverages. After discussion, Commissioner Logan moved, duly seconded by Commissioner Richardson to approve Resolution No. 12-2014 as presented. Motion carried unanimously. RESOLUTION NO. 12-2014 A Resolution of the City Commission of the City of Canyon, Texas, Ordering a Special Local Option Election for “The Legal Sale of Beer and Wine for Off- Premise Consumption Only” and “The Legal Sale of Mixed Beverages in Restaurants by Food and Beverage Certificate Holders Only” to be Held in the City of Canyon on the 4th Day of November 2014; Designating Polling Places; Ordering Notices of Election to be Given; Authorizing Execution of Joint Election Contract; Providing a Repealing Clause; Providing a Severability Clause; and Providing for an Effective Date. City Commission Meeting August 18, 2014 Page 3 of 5 Item 8. Consider and Take Appropriate Action on the Proposed Budget for Potter Randall County Emergency Communications District for 2014-2015. Director of the Potter/Randall Emergency Communications District Greg Green presented the proposed budget for the 911 District. Mr. Green recognized Police Chief Dale Davis as the newest member of the 911 Board. After brief discussion, Mayor Pro-Tem Welch moved, duly seconded by Commissioner Hinders to approve the Potter/Randall 911 budget as presented. Motion carried unanimously. . Item 9. Consider and Take Appropriate Action on Plat for Southwind Addition Unit No. 2. Code Enforcement Director Danny Cornelius presented a plat for Southwind Addition Unit No. 2 for approval. Mr. Cornelius stated Larry Wilhite had submitted the plat and although it was not within the city limits of Canyon it was within the one mile Extraterritorial Jurisdiction (ETJ). Mr. Cornelius said Southwind Addition Unit No. 2 was south of Canyon, west of Hwy 87 between Rice Road and Pondaseta Lane. Mayor Alexander asked if there were alleys planned in the subdivision. Mr. Cornelius stated there was not, that alleys have been discussed by Public Works Director Dan Reese, City Manager Randy Criswell and himself, and they require a lot of maintenance with the trend leaning towards no alleys. Mr. Cornelius stated there were pros and cons to alleys, but it looks to be a good trade off to not have alleys alleviating the extra maintenance. Mayor Alexander stated Mr. Wilhite had a lot of experience with subdivisions and the city is very pleased with his developments. Mr. Cornelius stated the Planning and Zoning Commission had reviewed the plat and voted unanimously to recommend approval of the plat to the City Commission. After discussion, Commissioner Logan moved, duly seconded by Mayor Pro-Tem Welch to approve the plat for Southwind Addition Unit No. 2 as recommended. Motion carried unanimously. Item 10. Consider and Take Appropriate Action on Palo Duro Creek Golf Course 3 rd Quarter Report. . Golf Course Superintendent John Haun and Golf Course Manager Casey Renner presented the 2014 3rd Quarter Report for the Palo Duro Creek Golf Course. Mr. Haun and Mr. Renner reported rounds were down by about 15% mostly due to inclement weather and stated area golf courses were experiencing the same numbers. After discussion, Commissioner Richardson moved, duly seconded by Mayor Pro-Tem Welch to approve the 3rd quarter report as presented. Motion carried unanimously. Item 11. Consider and Take Appropriate Action on Request to United States Army Corps of Engineers for Inclusion in List of Possible Section 205 Project Feasibility Studies. City Manager Randy Criswell presented the opportunity to participate in the Section 205 Project Feasibility Study. Mr. Criswell gave a brief history of the development of the Palo Duro Creek Restoration Foundation founded in the mid 2000’s, a non-profit entity created with the desire to City Commission Meeting August 18, 2014 Page 4 of 5 have the Corps of Engineers study, design and build flood prevention and beautification along Palo Duro Creek. Mr. Criswell stated at that time the Corps informed the City they had been prohibited from taking on any new 205 studies due to limited funding, but if they were ever given any more funding, the Canyon project could be considered. Mr. Criswell stated he was recently contacted by the Corps and informed there is some funding for Section 205 Feasibility Studies inquiring if the City of Canyon was still interested. Mr. Criswell stated if the City was interested our name would be thrown into the hat for consideration along with other flood prone areas, so no guarantee we’d make the cut. Mr. Criswell said if the city was selected, the Corps would pay the first $100,000 of the study with any overages split 50/50 between the city and the Corps. Mr. Criswell said once the study was complete, the City could choose whether or not to proceed with the construction of the improvements. Mr. Criswell said if the City did decide to proceed, we would match the Federal money with 35% of local match, of which 10% had to be cash. However, at any time we chose, we could back out of the project up until we committed to fund the actual project. Mayor Pro-Tem Welch asked if the goal of the study was aesthetic or preventive, and if the flood prone areas had always been considered in a “flood zone”? Mr. Criswell stated he always told the Foundation it was not a beautification directed study but a preventive one, and that prior to the 1978 flood, there wasn’t a designated flood zone and no flood insurance requirements. Commissioner Hinders stated he thought the city should continue with the process with nothing to lose and it would be moving forward. After discussion, Commissioner Hinders moved, duly seconded by Mayor Pro-Tem Welch to complete and file the Letter of Request to be considered for the Section 205 project. Motion carried unanimously. Item 12. Budget Work Session. Mayor Alexander gave a brief overview of the budget from the first budget work session. After discussion, Commissioners directed staff to put together numbers for various areas to be presented at the Commission Meeting August 25, 2014. Item 13. Hold Public Hearing on Proposed Budget For Fiscal Year 2014-2015. Mayor Alexander opened the Public Hearing for the Proposed Budget For Fiscal Year 2014-2015. There being no comment, Mayor Alexander Closed the Public Hearing. Item 14. Hold Public Hearing on Proposed Tax Rate For Fiscal Year 2014-2015. Mayor Alexander opened the Public Hearing for the Proposed Tax Rate For Fiscal Year 2014- 2015. There being no comment, Mayor Alexander Closed the Public Hearing. Item 15. Executive Session Pursuant to Texas Government Code §551.072 Deliberation Regarding Real Property, §551.087 Economic Development Negotiations, §551.071 Consultation with Attorney, and §551.074 Personnel Matters (CEDC Board of Directors, City Manager, City Attorney, Municipal Court Judge, City Engineer). Mayor Alexander indicated the Commission would adjourn into executive session at 7:06 p.m. City Commission Meeting August 18, 2014 Page 5 of 5 Item 16. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 10:10 pm, no action was taken. Item 17. Consider and Take Appropriate Action on Meeting Dates for the Month of September and October 2014. After discussion, Commissioners set the October meeting date for Monday, October 20, 2014 as the only meeting for that month. Item 18. Adjournment There being no further business, Mayor Pro-Tem Welch moved this meeting be adjourned. __________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary  AGENDA To: Randy Mayor and City Commission From: Evelyn Ecker, Executive Director, CEDC Date: August 20, 2014 Re: Proposed CEDC Budget for 2014-2015 with Financial Update Please find attached to this memo the Canyon Economic Development Corporation Proposed Budget for year 2014-2015. I have also enclosed a balance sheet as of July 31, 2014, a spread sheet showing the history of the CEDC’s portion of sales tax revenue, and a recap of the project funding obligations to date. At the CEDC meeting on Thursday, August 15, 2013, the Proposed Budget was approved and the recommendation was made to present the budget to the City Commission for approval at the August 25, 2014 meeting. It is staff’s recommendation that the CEDC budget for 2014-2015 be approved as presented. City of Canyon  CANYON ECONOMIC DEVELOPMENT 2014-2015 Approved Budget 9-months Proposed Budget 2012-2013 2013-2014 2014-2015 REGULAR SALARIES $90,704 $87,734 $93,007 TEMP SALARIES $3,000 $0 $0 SOCIAL SECURITY $6,939 $0 $7,115 RETIREMENT $16,191 $0 $16,462 HOSPITALIZATION $10,833 $0 $12,561 WORKERS COMPENSATION $243 $0 $249 LONGEVITY $504 $0 $0 SUBTOTAL $128,414 $87,734 $129,394 OFFICE SUPPLIES $2,000 $1,741 $2,400 MAPS & SUBSCRIPTIONS $250 $0 $250 FOOD $500 $928 $1,000 OTHER OPERATING SUPPLIES $1,250 $3,454 $1,250 SUBTOTAL $4,000 $6,123 $4,900 LEASE OR RENT $12,120 $9,063 $12,120 UTILITIES $2,500 $1,863 $3,000 TELEPHONE $0 $0 $0 POSTAGE & FREIGHT $215 $215 $500 TRAVEL EXPENSE $5,000 $3,694 $5,000 PRINTING AND BINDING $3,000 $652 $2,500 OTHER INSURANCE $750 $696 $800 DUES,MEMBERSHIP,TUITION $5,500 $3,322 $5,500 OTHER CONTRACTUAL $15,000 $12,177 $25,000 LEGAL SERVICES $5,000 $2,179 $10,000 ACCOUNTING SERVICE, AUDIT $5,800 $5,800 $5,800 MONTHLY ACCT. SERVICE $2,700 $1,900 $3,000 SUBTOTAL $57,585 $44,061 $73,220 FURNITURE & FIXTURES $7,500 $0 $0 OFFICE EQUIPMENT $2,500 $0 $5,000 SUBTOTAL $10,000 $0 $5,000 SMALL BUSINESS ASST.PRO. $50,000 $20,659 $50,000 $0 $0 $0 SUBTOTAL $50,000 $20,659 $50,000 Total Budget $249,999 $158,577 $262,514 NOTE 2014-2015 Budget approved during the July 24, 2014 CEDC meeting  4B Sales Tax Revenue Month 2007 2008 2009 2010 2011 2012 2013 2014 January $33,411 $35,886 $38,256 $37,355 $40,194 $41,760 $43,832 $46,102 February $47,313 $53,640 $57,695 $63,075 $53,795 $54,157 $54,956 $60,671 March $38,791 $41,800 $44,065 $40,992 $33,545 $48,957 $43,620 $45,713 April $31,979 $38,464 $36,010 $36,351 $43,240 $39,560 $38,800 $42,278 May $41,786 $48,665 $49,973 $53,025 $52,164 $54,131 $53,089 $53,981 June $31,442 $37,694 $37,937 $37,570 $37,975 $40,661 $50,231 $43,377 July $34,317 $37,002 $36,362 $37,576 $37,984 $45,119 $44,715 $41,046 August $43,213 $48,615 $46,678 $49,442 $50,938 $48,739 $52,468 $51,010 September $40,089 $41,516 $40,803 $41,621 $41,208 $41,684 $46,396 October $39,096 $47,683 $47,578 $42,022 $51,914 $46,390 $47,232 November $50,634 $49,118 $45,039 $62,358 $52,889 $53,814 $56,471 December $41,216 $47,032 $49,326 $48,318 $51,637 $53,365 $73,049 Total: $473,287 $527,115 $529,722 $549,705 $547,482 $568,337 $604,860 $384,178 2: 39 PM CANYON ECONOMIC DEVELOPMENT CORPORATION 08/ 19/ 14 Balance Sheet Accrual Basis As of July 31, 2014 Jul 31, 14 ASSETS Current Assets Checking/ Savings HSB- Marketing& Promotions 79, 226. 25 HSB Cash in Bank 195,492.83 Total Checking/ Savings 274, 719. 08 Total Current Assets 274, 719. 08 Fixed Assets Property-421 16th Street 28, 674. 00 Furniture& Fixtures 29, 826. 57 Office Equipment 8, 832.27 Leasehold Improvements 2, 775.68 Web Site 3, 466.66 Accumulated Depreciation 20,261. 12 Total Fixed Assets 53, 314. 06 Other Assets Security Deposits 1, 007.00 Restricted Funds Canyon Community Fund 13, 086. 11 Total Restricted Funds 13, 086. 11 Non- Restricted Funds- CCF CCF/AAF- Available 56, 661. 56 Total Non- Restricted Funds- CCF 56, 661. 56 Certificates of Deposits CD# 9239/ 7808/9788/ 6611 57,235.66 CD# 9654/7921/ 9842/6646 58, 363. 68 CD# 14897 58, 425. 04 Total Certificates of Deposits 174, 024.38 Total Other Assets 244, 779. 05 TOTAL ASSETS 572,812. 19 LIABILITIES& EQUITY Liabilities Current Liabilities Accounts Payable Grant Payable 340, 000. 00 Total Accounts Payable 340, 000. 00 Total Current Liabilities 340, 000. 00 Total Liabilities 340, 000. 00 Equity Unrestricted Net Assets 203, 543. 78 Net Income 29, 268. 41 Total Equity 232, 812. 19 TOTAL LIABILITIES& EQUITY 572,812. 19 Page 1  Canyon Economic Development Corporation Funding Obligations to Date (August 20, 2014) City Parks Project $170,000 PPHM $100,000 Sayakomarns $100,000 Blue Bison Investments $ 52,000 Small Business Assistance Program $ 10,671 Lone Star Milk Producers $150,000 (Land Purchase) Lone Star Milk Producers $850,000 (Job Creation) Furman Family $250,000 Total Obligations $1,682,671  Commitments August 31, 2014 Approved Projects 2014 2015 2016 2017 2018 2019 2020 2021 2022 City Park Project $170,000 PPHM - Petroleum Wing $50,000 $25,000 $25,000 Sayakomarns $60,000 $40,000 Blue Bison Investment $25,000 $27,000 Lone Star Milk Producers (Land) $150,000 Lone Star Milk Producers (new Jobs) $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 Furman Family $50,000 $50,000 $50,000 $50,000 $50,000 Small Business Asst. Program $29,341 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 Note: Lone Star goes thru 2024  AGENDA To: Mayor and City Commission From: Jon Behrens, Assistant to City Manager for Special Projects Date: August 20, 2014 Re: Aquatic Facility RFQ At this time I am requesting approval to move forward with the Request for Qualifications (RFQ) associated with a Feasibility Study for an aquatic facility. The RFQ will allow the City to solicit interest from professional consultants related to a potential project in Canyon. Once the most qualified groups are identified they will be interviewed. The selection process will eventually lead to contractual negotiations with a consultant and determination of services to be provided, as well as the cost of the services. The RFQ states that the City reserves the right to end the selection process without selecting a consultant or moving forward with the study. The City does not incur any actual expenses in this process until a contract is signed with the consultant. I have previously provide information related to the necessity to have a Feasibility Study carried out. Should you have any questions related to the RFQ or the Feasibility Study please let me know. City of Canyon  AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: August 25, 2014 Re: Budget Work Session. At the last meeting, you continued discussion about the new park at Canyon East, and the Aquatic Facility feasibility/design. As was discussed, we currently have $60,000 in the budget for the Canyon East Park, with the potential for another $10,000 that Brian has encumbered for park improvements. We also budgeted $40,000 as a maximum for the cost of the feasibility study for the Aquatic Facility. There is clearly interest in both of those projects. Whatever you decide, we’ll do. City of Canyon City of Canyon Summary of Potential Certificates of Obligation ("CO") Issuance Issuance in August 2015 - Swimming Pool and City Hall Improvements Issuance to Fund $4 Million in Swimming Pool Issuance to Fund $4 Million in City Hall Issuance to Fund $6 Million in City Hall Issuance to Fund $8 Million in City Hall Fiscal Improvements Improvements Improvements Improvements Year End Principal (1) Interest (2) Total P+I Principal (1) Interest (2) Total P+I Principal (1) Interest (2) Total P+I Principal (1) Interest (2) Total P+I 2015 2016 $ 125,000 $ 202,125 $ 327,125 $ 125,000 $ 202,125 $ 327,125 $ 185,000 $ 301,875 $ 486,875 $ 245,000 $ 401,875 $ 646,875 2017 130,000 195,750 325,750 130,000 195,750 325,750 190,000 292,500 482,500 255,000 389,375 644,375 2018 135,000 189,125 324,125 135,000 189,125 324,125 200,000 282,750 482,750 270,000 376,250 646,250 2019 145,000 182,125 327,125 145,000 182,125 327,125 215,000 272,375 487,375 285,000 362,375 647,375 2020 150,000 174,750 324,750 150,000 174,750 324,750 225,000 261,375 486,375 295,000 347,875 642,875 2021 155,000 167,125 322,125 155,000 167,125 322,125 235,000 249,875 484,875 315,000 332,625 647,625 2022 165,000 159,125 324,125 165,000 159,125 324,125 245,000 237,875 482,875 330,000 316,500 646,500 2023 175,000 150,625 325,625 175,000 150,625 325,625 260,000 225,250 485,250 345,000 299,625 644,625 2024 185,000 141,625 326,625 185,000 141,625 326,625 275,000 211,875 486,875 365,000 281,875 646,875 2025 190,000 132,250 322,250 190,000 132,250 322,250 285,000 197,875 482,875 380,000 263,250 643,250 2026 200,000 122,500 322,500 200,000 122,500 322,500 300,000 183,250 483,250 400,000 243,750 643,750 2027 210,000 112,250 322,250 210,000 112,250 322,250 315,000 167,875 482,875 420,000 223,250 643,250 2028 225,000 101,375 326,375 225,000 101,375 326,375 335,000 151,625 486,625 445,000 201,625 646,625 2029 235,000 89,875 324,875 235,000 89,875 324,875 350,000 134,500 484,500 465,000 178,875 643,875 2030 245,000 77,875 322,875 245,000 77,875 322,875 370,000 116,500 486,500 490,000 155,000 645,000 2031 260,000 65,250 325,250 260,000 65,250 325,250 385,000 97,625 482,625 515,000 129,875 644,875 2032 275,000 51,875 326,875 275,000 51,875 326,875 405,000 77,875 482,875 540,000 103,500 643,500 2033 285,000 37,875 322,875 285,000 37,875 322,875 430,000 57,000 487,000 570,000 75,750 645,750 2034 300,000 23,250 323,250 300,000 23,250 323,250 450,000 35,000 485,000 600,000 46,500 646,500 2035 315,000 7,875 322,875 315,000 7,875 322,875 475,000 11,875 486,875 630,000 15,750 645,750 $ 4,105,000 $ 2,384,625 $ 6,489,625 $ 4,105,000 $ 2,384,625 $ 6,489,625 $ 6,130,000 $ 3,566,750 $ 9,696,750 $ 8,160,000 $ 4,745,500 $ 12,905,500 (1) Includes all estimated costs of issuance. (2) Based on an assumed interest rate of 5.00%; preliminary, subject to change. City of Canyon Summary of Potential Certificates of Obligation ("CO") Issuance Issuance in August 2015 - Purchase of Water Rights Issuance to Fund $10 Million to Purchase Water Issuance to Fund $10 Million to Purchase Water Issuance to Fund $10 Million to Purchase Water Fiscal Rights -- 20 Year Term Rights -- 25 Year Term Rights -- 30 Year Term Year End Principal (1) Interest (2) Total P+I Principal (1) Interest (3) Total P+I Principal (1) Interest (4) Total P+I 2015 2016 $ 305,000 $ 501,875 $ 806,875 $ 200,000 $ 529,725 $ 729,725 $ 135,000 $ 557,013 $ 692,013 2017 320,000 486,250 806,250 215,000 518,831 733,831 145,000 549,313 694,313 2018 335,000 469,875 804,875 225,000 507,281 732,281 155,000 541,063 696,063 2019 355,000 452,625 807,625 235,000 495,206 730,206 160,000 532,400 692,400 2020 370,000 434,500 804,500 250,000 482,475 732,475 170,000 523,325 693,325 2021 390,000 415,500 805,500 265,000 468,956 733,956 180,000 513,700 693,700 2022 410,000 395,500 805,500 275,000 454,781 729,781 190,000 503,525 693,525 2023 430,000 374,500 804,500 290,000 439,950 729,950 200,000 492,800 692,800 2024 455,000 352,375 807,375 310,000 424,200 734,200 215,000 481,388 696,388 2025 475,000 329,125 804,125 325,000 407,531 732,531 225,000 469,288 694,288 2026 500,000 304,750 804,750 340,000 390,075 730,075 235,000 456,638 691,638 2027 525,000 279,125 804,125 360,000 371,700 731,700 250,000 443,300 693,300 2028 555,000 252,125 807,125 380,000 352,275 732,275 265,000 429,138 694,138 2029 585,000 223,625 808,625 400,000 331,800 731,800 280,000 414,150 694,150 2030 615,000 193,625 808,625 420,000 310,275 730,275 295,000 398,338 693,338 2031 645,000 162,125 807,125 445,000 287,569 732,569 315,000 381,563 696,563 2032 675,000 129,125 804,125 470,000 263,550 733,550 330,000 363,825 693,825 2033 710,000 94,500 804,500 495,000 238,219 733,219 350,000 345,125 695,125 2034 750,000 58,000 808,000 520,000 211,575 731,575 370,000 325,325 695,325 2035 785,000 19,625 804,625 550,000 183,488 733,488 390,000 304,425 694,425 2036 580,000 153,825 733,825 410,000 282,425 692,425 2037 610,000 122,588 732,588 435,000 259,188 694,188 2038 640,000 89,775 729,775 460,000 234,575 694,575 2039 675,000 55,256 730,256 485,000 208,588 693,588 2040 715,000 18,769 733,769 515,000 181,088 696,088 2041 540,000 152,075 692,075 2042 575,000 121,413 696,413 2043 605,000 88,963 693,963 2044 640,000 54,725 694,725 2045 675,000 18,563 693,563 $ 10,190,000 $ 5,928,750 $ 16,118,750 $ 10,190,000 $ 8,109,675 $ 18,299,675 $ 10,195,000 $ 10,627,238 $ 20,822,238 (1) Includes all estimated costs of issuance. (2) Based on an assumed interest rate of 5.00%; preliminary, subject to change. (3) Based on an assumed interest rate of 5.25%; preliminary, subject to change. (4) Based on an assumed interest rate of 5.50%; preliminary, subject to change.  City of Canyon Estimated Tax Increase for Swimming Pool/City Hall Improvements $4 Million Ave Yearly Debt Service $324,480 Amount of Tax Yearly Amount of Increase Needed Tax Amount Tax Increase For a house costing: $ 125,500.00 17.77% $0.443 $83.88 $ 150,000.00 17.77% $0.443 $100.26 $ 200,000.00 17.77% $0.443 $133.68 $6 Million Ave Yearly Debt Service $484,837 Amount of Tax Tax Amount Yearly Amount of Increase Needed Tax Increase For a house costing: $ 125,500.00 26.55% $0.4760 $125.33 $ 150,000.00 26.55% $0.4760 $149.79 $ 200,000.00 26.55% $0.4760 $199.73 $8 Million Ave Yearly Debt Service $645,275.00 Amount of Tax Yearly Amount of Increase Needed Tax Amount Tax Increase For a house costing: $ 125,500.00 35.35% $0.5091 $166.87 $ 150,000.00 35.35% $0.5091 $199.44 $ 200,000.00 35.35% $0.5091 $265.92 $10 Million Ave Yearly Debt Service $805,937.00 Amount of Tax Tax Amount Yearly Amount of Increase Needed Tax Increase For a house costing: $ 125,500.00 44.10% $0.5420 $208.17 $ 150,000.00 44.10% $0.5420 $248.81 $ 200,000.00 44.10% $0.5420 $331.75  Analysis of Funds As of June 30th 14674 GENERAL FUND CD $ 249,004.51 14675 WW/SS FUND CD $ 595,698.45 15076 GENERAL FUND CD $ 148,852.84 14971 WW/SS FUND CD $ 599,675.17 14895 GENERAL FUND CD $ 505,320.67 WW/SS Sweep Account $ 3,974,533.00 6718 GENERAL FUND CD $ 148,564.72 WW/SS Checking Account $ 2,078,204.00 14970 GENERAL FUND CD $ 149,918.75 8088 GENERAL FUND CD $ 610,979.71 Total WW/SS Funds $ 7,248,110.62 General Fund Checking $ 320,438.00 Total GF $ 2,133,079.20 ASSIGNED FUND BALANCE CATEGORIES GENERAL FUND POLICE FIRE CIVIC SANITATION CAPITAL FIRE MAYOR SERVICES PROTECTION STREETS COMPLEX SERVICES OUTLAY PROTECTION COMMISSION 1-1680 1-1681 1-1682 1-1686 1-1687 1-1689 1-1698 13,639.10 968.22 201,253.05 16,569.22 14,011.24 22,750.99 6,650.00 - No Activity No Activity (12,918.36) No Activity 47,006.87 City Hall No Activity No Activity 25,000 (3,065.00) Study Comprehensive (15,462.99) Plan 31,446.35 13,639.10 968.22 201,253.05 - 63,576.09 14,011.24 22,750.99 6,650.00 25,000.00 Total Encumbered Funds GF $ 347,848.69 ASSIGNED FUND BALANCE CATEGORIES UTILITY FUND WATER PUBLIC WASTEWATER MAYOR CIVIC DISTRIBUTION WORKS COLLECTION COMMISSION COMPLEX 2-2703 2-2703 2-2703 2-2703 1-1686 09/30/2012 172,803.72 - 770,221.25 - 16,569.22 2012-2013 Budget $111,000 8,000.00 base 25,000.00 Comprehensive 47,006.87 City Hall maps Plan Study 125,000.00 East Ele Tank Painting 09/30/2013 408,803.72 8,000.00 770,221.25 25,000.00 63,576.09 Total Encumbered Funds Utility $ 1,275,601.06 Estimated Amount of Restricted Funds to Finish Year End GF Utility Total Restricted for Current Budget $ 1,353,196.00 $ 864,244.00 $ 3,840,889.75 Total Amount of Funds on Hand GF and Utility $ 9,381,189.82 Estimated Amount of Unrestricted Funds for GF and Utility (if no more Revenue were Collected for 2014) $ 5,540,300.07 Estimated Fund Balance with Projected Revenue Through FY 2014 $ 6,987,347.00  Canyon East Park Project Cost Breakdown Hydromulch $35,000.00 Irrigation $95,000.00 Well for Irrigation $80,000.00 Trails for walking and biking $15,000.00 30 light posts $35,000.00 Labor for light hookup $15,000.00 14 Benches $15,000.00 Playground $50,000.00 Landscaping $20,000.00 Restroom $75,000.00 Total $435,000.00 Phase 1: Small park in NE Corner Restroom $75,000.00 Playground $50,000.00 Well $80,000.00 Irrigation $10,000.00 Hydromulch $5,500.00 Trails $3,500.00 Benches $6,000.00 Landscaping $1,500.00 $231,500.00 Phase 2: Parkway Irrigation $85,000.00 Hydromulch $29,500.00 Trails for walking and biking $11,500.00 30 light posts $35,000.00 Labor for light hookup $15,000.00 14 Benches $9,000.00 Landscaping $18,500.00 $203,500.00 Phase 2 to be split up as follows: 1st year: Trails, benches and light posts installed $70,500.00 2nd year: Irrigation to be installed $85,000.00 3rd year: Hydromulch and landscaping to be installed $48,000.00 $203,500.00  AGENDA To: Mayor and City Commission From: Chris Sharp, Assistant City Manager Date: August 19, 2014 Re: Hold Second and Final Public Hearing on Proposed Tax Rate for Fiscal Year 2014-2015 Pursuant to the Texas Truth in Taxation Laws, we must hold two public hearings if we are adopting a tax rate higher than the effective rate. After updating our proposed budget, we are anticipating increasing the effective tax rate of $.37222 by 5% to $.39083 per $100 valuation. Tonight is the second of two required public hearings. No action is required at this time. City of Canyon