City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 27th day of July, 2015, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of July 20, 2015. 5. Public Forum – Comments from Interested Citizens. 6. Budget Workshop. 7. Consider and Take Appropriate Action on Taking Record Vote on Proposed Tax Rate, and Adopt Budget Calendar Setting Dates for Public Hearings. 8. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 24th day of July 2015. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting July 20, 2015 The City Commission of the City of Canyon met in regular session at 3:00 p.m. in the City Commission Chambers of the Civic Complex. Mayor Quinn Alexander presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Gary Hinders, David Logan, Justin Richardson, and Joe Shehan. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Assistant City Manager for Special Projects Jon Behrens, Business and Community Development Director Evelyn Ecker, Librarian Sandra Munger, Parks and Recreation Director Brian Noel, Utility Superintendent Tony Lawson, Supervisor of Street and Sanitation Bobby Stennett, Director of Golf Casey Renner, Golf Course Manager John Haun, Police Captain Ray Resendez, Police Lieutenant Matthew Coggins, Police Chief Dale Davis, Fire Chief Mike Webb, Director of Public Works Dan Reese and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Alexander called the meeting to order at 3:27 p.m. Item 2. Invocation. Commissioner Shehan gave the invocation. Item 3. Pledge of Allegiance. Chief of Police Dale Davis led the Pledge of Allegiance. Item 4. Approval of Minutes of the Meeting of July 6, 2015. Commissioner Shehan moved, duly seconded by Commissioner Logan, to approve the minutes of July 6, 2015. Motion carried unanimously. Item 5. Public Forum – Comments from Interested Citizens. No public comments were made. Item 6. Budget Presentation Workshop. City Manager Randy Criswell presented the proposed City of Canyon Budget for Fiscal Year 2015-2016 with a power point presentation highlighting major changes and requests by various departments. City of Canyon Department Heads were present to answer questions. Item 7. Consider and Take Appropriate Action on Resolution No. 14-2015, Adopting Guidelines and Criteria for Tax Abatement Within Reinvestment Zones for the City of Canyon. City Attorney Chuck Hester presented Resolution No. 14-2015 for consideration. Mr. Hester stated Resolution No. 14-2015 was part of the economic incentives to be considered in City Commission Meeting July 20, 2015 Page 2 of 4 connection with the Lone Star Dairy Products Economic Development Package for the purposes of a tax abatement agreement. Mr. Hester said the adoption of guidelines and criteria by way of Resolution was the first step in creation of a Reinvestment Zone. After discussion, Commissioner Logan moved, duly seconded by Commissioner Richardson to adopt Resolution No. 14-2015 as presented. Motion carried unanimously. RESOLUTION NO. 14-2015 RESOLUTION OF THE CITY OF CANYON ADOPTING GUIDELINES AND CRITERIA FOR TAX ABATEMENT WITHIN REINVESTMENT ZONES FOR THE CITY OF CANYON; PROVIDING A SEVERANCE CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Item 8. First Reading of Resolution No. 15-2015, Considering the Job Creation Incentive Package for Lone Star Dairy Producers, LLC. City Attorney Chuck Hester advised the Commission that Resolution No. 15-2015 should be withdrawn from the agenda pending modification to the funding agreement involved. Commissioner Logan moved, duly seconded by Commissioner Shehan to withdraw consideration of Resolution No. 14-2015 for a later meeting. Motion carried unanimously. Mayor Alexander moved to Item 10. Item 10. City Hall Study Presentation from Lavin Architects. Assistant to City Manager for Special Projects Jon Behrens introduced Tom Lavin, John Jenkins and Gus Cortez of Lavin Architects. Mr. Lavin and Mr. Jenkins presented 4 options for consideration of a new City Hall. Options ranged from 15 million to 27 million. Mr. Behrens said the space concerns have been considered on all levels to make sure everything would fit in the most economical way now and in the future. Mayor Alexander moved to Item 9. Item 9. Report on Available Funding Sources for Aquatic Center. Assistant to City Manager for Special Projects Jon Behrens addressed the Commission stating he had looked into possible funding sources for an Aquatic Center. Mr. Behrens said he talked to Shane Stokes, City Manager of Pampa who had recently built an Aquatic Center. Pampa had applied for Texas Wildlife Grants and studies and they found no funding available. Mr. Behrens said he contacted Kyle Ingham with the PRPC who stated the Texas Wildlife type grants are really for lakes, ponds etc, and not so much swimming pools. Mr. Behrens stated he and Business and Community Development Director Evelyn Ecker had met with Charlotte Rhodes of the Amarillo Area Foundation to discuss possible funding. Mr. Behrens said Ms. Rhodes seemed optimistic that the Foundation might be interested in participating in the project, but no commitments would be made until the Commission has demonstrated interest in the project through committed funding or calling for a bond election. Mr. Behrens said the city would not be City Commission Meeting July 20, 2015 Page 3 of 4 in a position to submit an application to the Foundation until a committed interest on the city’s part was made. Mayor Alexander moved to Item 11. Item 11. Consider and Take Appropriate Action on Plat for Ranch Hand Acres Unit No. 1. City Manager Randy Criswell presented a Plat for Ranch Hand Acres Unit No. 1 for consideration. Mr. Criswell stated Mark Hughes submitted the plat for 3 lots, each having apartment buildings with 8 to 13 units. Mr. Criswell said the property is not within the city limits of Canyon, but is located less than a mile west of town, north of Hwy 60 and the city has the authority to approve plats within our 1 mile Extraterritorial Jurisdiction (ETJ). Mr. Criswell stated Mr. Hughes has been required to sign an annexation agreement to protect the city from becoming boxed in. Mr. Criswell said the Canyon Planning and Zoning Commission had reviewed the Plat and voted unanimously to approve the plat. After discussion, Commissioner Richardson moved, duly seconded by Commissioner Logan to approve the Plat for Ranch Hand Acres Unit No. 1 as presented. Motion carried unanimously. Item 12. Consider and Take Appropriate Action Quarterly Finance Report by Finance Director Chris Sharp. Assistant City Manager Chris Sharp presented the Quarterly Finance Report. After discussion Commissioner Shehan moved, duly seconded by Commissioner Hinders, to approve the Quarterly Finance Report as presented. Motion carried unanimously. Item 13. Consider and Take Appropriate Action Quarterly Investment Report by Finance Director Chris Sharp. Assistant City Manager Chris Sharp presented the Quarterly Investment Report. After discussion Commissioner Logan moved, duly seconded by Commissioner Richardson, to approve the Quarterly Investment Report as presented. Motion carried unanimously. Item 14. Executive Session Pursuant to Texas Government Code §551.072 Real Property, §551.087 Economic Development Negotiations, and §551.07 Consultation with Attorney. Mayor Alexander indicated the Commission would adjourn into executive session at 7:16 pm. Item 15. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 9:03 pm, no action was taken. Item 16. Consider Meeting Dates for July, August and September 2015. After discussion, it was decided to meet Monday July 27 beginning at 5:30 pm, Monday August 3 beginning at 5:30 pm, Monday August 17 beginning at 5:30 pm and adopt the budget on Tuesday City Commission Meeting July 20, 2015 Page 4 of 4 September 8, 2015 at 5:30 pm. The meeting dates could change as progress is made on the budget. Item 17. Adjournment There being no further business, Commissioner Hinders moved this meeting be adjourned. ______________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary  AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: January 27, 2015 Re: Budget Workshop. ________________________________________________________________________ At the previous meeting, I presented the overall budget to you. Now we can begin to discuss whatever you want to discuss as far as any details you want to change, add, delete, whatever you want. You asked for the pay matrix and the pay scale details, which have been included as an attachment to this memo. At the time of the writing of this memo, we have not received the calculations from the County with the Effective Tax Rate and the associated numbers. We might have them by Monday Evening. If you think of anything else you want prior to Monday night, let me know. City of Canyon  RECOMMENDED ASSIGNMENT OF PAY RANGES Number of Group Monthly Amounts Employees Class Title Number Entry Maximum ___________ __________ __________ ______________________ ________ _____ ______________ ____________________ 2 Account Clerk I 10 2,777 3,726 1 Account Clerk II 12 3,068 4,116 1 Administrative Fire Chief 24 5,582 7,491 1 Animal Control Officer 8 2,512 3,373 1 Assistant to City Manager 25 5,867 7,874 1 Chief of Police 26 6,167 8,277 1 City Manager Salary set by governing body 2 Combination Inspector 16 3,745 5,027 1 Facilities Manager/Custodian 11 2,918 3,916 1 Custodian / Maintenance 8 2,512 3,373 1 Director of Code Enforcement 24 5,582 7,491 1 Assist. City Manager/Director of Finance 28 6,814 9,146 1 Director of Parks & Recreation 20 4,572 6,136 1 Director of Public Works 25 5,867 7,874 2 Firefighter 14 3,390 4,549 0 Firefighter / EMT/PARAMEDIC II/Captain 15 3,563 4,782 1 Fire Department Maintenance Tech 12 3,068 4,116 1 Golf Course Manager 24 5,582 7,491 1 Director of Golf 22 5,052 6,780 1 Human Resource Director 16 3,745 5,027 2 Librarian Assistant 9 2,642 3,545 1 Library, Director 18 4,137 5,554 1 Community Development Director 19 4,349 5,838 1 Community Development Administrative Assistant 10 2,777 3,726 8 Maintenance Worker I 8 2,512 3,373 3 Maintenance Worker II 11 2,918 3,916 0 Parks Maintenance Worker I 8 2,512 3,373 3 Parks Maintenance Worker II 11 2,918 3,916 1 Police Captain 22 5,052 6,780 2 Police Detective 14 3,390 4,549 1 Police Lieutenant 21 4,806 6,450 12 Police Officer 14 3,390 4,549 1 Police Records Clerk 11 2,918 3,916 3 Police Corporals 17 3,936 5,284 1 Municipal Court Clerk 11 2,918 3,916 3 Police Sergeant 18 4,137 5,554 1 Code Enforcement Administrative Assistant 10 2,777 3,726 1 Fire Department Administrative Assistant 10 2,777 3,726 1 Public Works Administrative Assistant 10 2,777 3,726 1 City Secretary 20 4,572 6,136 1 Street Foreman 15 3,563 4,782 1 Supervisor of Street & Sanitation 20 4,572 6,136 1 Utility Superintendent 20 4,572 6,136 1 Asst. Utility Superintendent 17 3,936 5,284 4 Utility System Worker I 10 2,777 3,726 2 Utility System Worker II 11 2,918 3,916 1 Wastewater Foreman 16 3,745 5,027 2 Wastewater Plant Operator I 10 2,777 3,726 1 Water Foreman 15 3,563 4,782 __________ 83 Total Permanent Employees 77  2014‐2015 3% There is half a % between each step STEP 1 2 3 4 5 6 7 8 9 10 GROUP 2.5% A 8 2512 2525 2538 2551 2564 2577 2590 2603 2616 2629 B 9 2642 2655 2668 2681 2694 2707 2721 2735 2749 2763 C 10 2777 2791 2805 2819 2833 2847 2861 2875 2889 2903 D 11 2918 2933 2948 2963 2978 2993 3008 3023 3038 3053 E 12 3068 3083 3098 3113 3129 3145 3161 3177 3193 3209 F 13 3225 3241 3257 3273 3289 3305 3322 3339 3356 3373 G 14 3390 3407 3424 3441 3458 3475 3492 3509 3527 3545 H 15 3563 3581 3599 3617 3635 3653 3671 3689 3707 3726 I 16 3745 3764 3783 3802 3821 3840 3859 3878 3897 3916 J 17 3936 3956 3976 3996 4016 4036 4056 4076 4096 4116 K 18 4137 4158 4179 4200 4221 4242 4263 4284 4305 4327 L 19 4349 4371 4393 4415 4437 4459 4481 4503 4526 4549 M 20 4572 4595 4618 4641 4664 4687 4710 4734 4758 4782 N 21 4806 4830 4854 4878 4902 4927 4952 4977 5002 5027 O 22 5052 5077 5102 5128 5154 5180 5206 5232 5258 5284 P 23 5310 5337 5364 5391 5418 5445 5472 5499 5526 5554 Q 24 5582 5610 5638 5666 5694 5722 5751 5780 5809 5838 R 25 5867 5896 5925 5955 5985 6015 6045 6075 6105 6136 S 26 6167 6198 6229 6260 6291 6322 6354 6386 6418 6450 T 27 6482 6514 6547 6580 6613 6646 6679 6712 6746 6780 U 28 6814 6848 6882 6916 6951 6986 7021 7056 7091 7126  11 12 13 14 15 16 17 18 19 20 5% 2.5% 8 2642 2655 2668 2681 2694 2707 2721 2735 2749 2763 9 2777 2791 2805 2819 2833 2847 2861 2875 2889 2903 10 2918 2933 2948 2963 2978 2993 3008 3023 3038 3053 11 3068 3083 3098 3113 3129 3145 3161 3177 3193 3209 12 3225 3241 3257 3273 3289 3305 3322 3339 3356 3373 13 3390 3407 3424 3441 3458 3475 3492 3509 3527 3545 14 3563 3581 3599 3617 3635 3653 3671 3689 3707 3726 15 3745 3764 3783 3802 3821 3840 3859 3878 3897 3916 16 3936 3956 3976 3996 4016 4036 4056 4076 4096 4116 17 4137 4158 4179 4200 4221 4242 4263 4284 4305 4327 18 4349 4371 4393 4415 4437 4459 4481 4503 4526 4549 19 4572 4595 4618 4641 4664 4687 4710 4734 4758 4782 20 4806 4830 4854 4878 4902 4927 4952 4977 5002 5027 21 5052 5077 5102 5128 5154 5180 5206 5232 5258 5284 22 5310 5337 5364 5391 5418 5445 5472 5499 5526 5554 23 5582 5610 5638 5666 5694 5722 5751 5780 5809 5838 24 5867 5896 5925 5955 5985 6015 6045 6075 6105 6136 25 6167 6198 6229 6260 6291 6322 6354 6386 6418 6450 26 6482 6514 6547 6580 6613 6646 6679 6712 6746 6780 27 6814 6848 6882 6916 6951 6986 7021 7056 7091 7126 28 7162 7198 7234 7270 7306 7343 7380 7417 7454 7491  21 22 23 24 25 26 27 28 29 30 5% 2.5% 8 2777 2791 2805 2819 2833 2847 2861 2875 2889 2903 9 2918 2933 2948 2963 2978 2993 3008 3023 3038 3053 10 3068 3083 3098 3113 3129 3145 3161 3177 3193 3209 11 3225 3241 3257 3273 3289 3305 3322 3339 3356 3373 12 3390 3407 3424 3441 3458 3475 3492 3509 3527 3545 13 3563 3581 3599 3617 3635 3653 3671 3689 3707 3726 14 3745 3764 3783 3802 3821 3840 3859 3878 3897 3916 15 3936 3956 3976 3996 4016 4036 4056 4076 4096 4116 16 4137 4158 4179 4200 4221 4242 4263 4284 4305 4327 17 4349 4371 4393 4415 4437 4459 4481 4503 4526 4549 18 4572 4595 4618 4641 4664 4687 4710 4734 4758 4782 19 4806 4830 4854 4878 4902 4927 4952 4977 5002 5027 20 5052 5077 5102 5128 5154 5180 5206 5232 5258 5284 21 5310 5337 5364 5391 5418 5445 5472 5499 5526 5554 22 5582 5610 5638 5666 5694 5722 5751 5780 5809 5838 23 5867 5896 5925 5955 5985 6015 6045 6075 6105 6136 24 6167 6198 6229 6260 6291 6322 6354 6386 6418 6450 25 6482 6514 6547 6580 6613 6646 6679 6712 6746 6780 26 6814 6848 6882 6916 6951 6986 7021 7056 7091 7126 27 7162 7198 7234 7270 7306 7343 7380 7417 7454 7491 28 7528 7566 7604 7642 7680 7718 7757 7796 7835 7874  31 32 33 34 35 36 37 38 39 40 5% 2.5% 8 2918 2933 2948 2963 2978 2993 3008 3023 3038 3053 9 3068 3083 3098 3113 3129 3145 3161 3177 3193 3209 10 3225 3241 3257 3273 3289 3305 3322 3339 3356 3373 11 3390 3407 3424 3441 3458 3475 3492 3509 3527 3545 12 3563 3581 3599 3617 3635 3653 3671 3689 3707 3726 13 3745 3764 3783 3802 3821 3840 3859 3878 3897 3916 14 3936 3956 3976 3996 4016 4036 4056 4076 4096 4116 15 4137 4158 4179 4200 4221 4242 4263 4284 4305 4327 16 4349 4371 4393 4415 4437 4459 4481 4503 4526 4549 17 4572 4595 4618 4641 4664 4687 4710 4734 4758 4782 18 4806 4830 4854 4878 4902 4927 4952 4977 5002 5027 19 5052 5077 5102 5128 5154 5180 5206 5232 5258 5284 20 5310 5337 5364 5391 5418 5445 5472 5499 5526 5554 21 5582 5610 5638 5666 5694 5722 5751 5780 5809 5838 22 5867 5896 5925 5955 5985 6015 6045 6075 6105 6136 23 6167 6198 6229 6260 6291 6322 6354 6386 6418 6450 24 6482 6514 6547 6580 6613 6646 6679 6712 6746 6780 25 6814 6848 6882 6916 6951 6986 7021 7056 7091 7126 26 7162 7198 7234 7270 7306 7343 7380 7417 7454 7491 27 7528 7566 7604 7642 7680 7718 7757 7796 7835 7874 28 7913 7953 7993 8033 8073 8113 8154 8195 8236 8277  41 42 43 44 45 46 47 48 49 50 5% 2.5% 8 3068 3083 3098 3113 3129 3145 3161 3177 3193 3209 9 3225 3241 3257 3273 3289 3305 3322 3339 3356 3373 10 3390 3407 3424 3441 3458 3475 3492 3509 3527 3545 11 3563 3581 3599 3617 3635 3653 3671 3689 3707 3726 12 3745 3764 3783 3802 3821 3840 3859 3878 3897 3916 13 3936 3956 3976 3996 4016 4036 4056 4076 4096 4116 14 4137 4158 4179 4200 4221 4242 4263 4284 4305 4327 15 4349 4371 4393 4415 4437 4459 4481 4503 4526 4549 16 4572 4595 4618 4641 4664 4687 4710 4734 4758 4782 17 4806 4830 4854 4878 4902 4927 4952 4977 5002 5027 18 5052 5077 5102 5128 5154 5180 5206 5232 5258 5284 19 5310 5337 5364 5391 5418 5445 5472 5499 5526 5554 20 5582 5610 5638 5666 5694 5722 5751 5780 5809 5838 21 5867 5896 5925 5955 5985 6015 6045 6075 6105 6136 22 6167 6198 6229 6260 6291 6322 6354 6386 6418 6450 23 6482 6514 6547 6580 6613 6646 6679 6712 6746 6780 24 6814 6848 6882 6916 6951 6986 7021 7056 7091 7126 25 7162 7198 7234 7270 7306 7343 7380 7417 7454 7491 26 7528 7566 7604 7642 7680 7718 7757 7796 7835 7874 27 7913 7953 7993 8033 8073 8113 8154 8195 8236 8277 28 8318 8360 8402 8444 8486 8528 8571 8614 8657 8700  51 52 53 54 55 56 57 58 59 60 5% 2.5% 8 3225 3241 3257 3273 3289 3305 3322 3339 3356 3373 9 3390 3407 3424 3441 3458 3475 3492 3509 3527 3545 10 3563 3581 3599 3617 3635 3653 3671 3689 3707 3726 11 3745 3764 3783 3802 3821 3840 3859 3878 3897 3916 12 3936 3956 3976 3996 4016 4036 4056 4076 4096 4116 13 4137 4158 4179 4200 4221 4242 4263 4284 4305 4327 14 4349 4371 4393 4415 4437 4459 4481 4503 4526 4549 15 4572 4595 4618 4641 4664 4687 4710 4734 4758 4782 16 4806 4830 4854 4878 4902 4927 4952 4977 5002 5027 17 5052 5077 5102 5128 5154 5180 5206 5232 5258 5284 18 5310 5337 5364 5391 5418 5445 5472 5499 5526 5554 19 5582 5610 5638 5666 5694 5722 5751 5780 5809 5838 20 5867 5896 5925 5955 5985 6015 6045 6075 6105 6136 21 6167 6198 6229 6260 6291 6322 6354 6386 6418 6450 22 6482 6514 6547 6580 6613 6646 6679 6712 6746 6780 23 6814 6848 6882 6916 6951 6986 7021 7056 7091 7126 24 7162 7198 7234 7270 7306 7343 7380 7417 7454 7491 25 7528 7566 7604 7642 7680 7718 7757 7796 7835 7874 26 7913 7953 7993 8033 8073 8113 8154 8195 8236 8277 27 8318 8360 8402 8444 8486 8528 8571 8614 8657 8700 28 8744 8788 8832 8876 8920 8965 9010 9055 9100 9146  AGENDA To: Mayor and City Commission From: Chris Sharp, Assistant City Manager Date: July 21, 2015 Re: Consider and Take Appropriate Action on Taking Record Vote on Proposed Tax Rate, and Adopt Budget Calendar Setting Dates for Public Hearings. Truth-in-Taxation requirements call for a vote to place a proposal to adopt a tax rate that exceeds the lower of the effective rate or the rollback rate, whichever is lower, on the agenda of a future meeting as an action item. The Commission must take a recorded vote on the proposed tax rate. The City’s current tax rate is $.39083 per $100 valuation. The 2015 effective tax rate and the rollback tax rate is not known at this time. We are awaiting those numbers from the County and should have them by Monday’s meeting. We are predicting that the current proposed rate of $.39083 per $100 valuation exceeds the lower of these two rates by approximately 5%, requiring a record vote. As mentioned above, as soon as we receive our final numbers from the County, we’ll be able to give an exact percentage amount. With this agenda item, the Commission must vote on the proposed tax rate and schedule two public hearings on the proposed rate. The proposed tax rate set by this vote cannot be increased. It becomes that maximum tax rate that can be adopted. It is staff’s recommendation that a recorded vote be taken on the proposed tax rate and for the Commission to adopt the budget calendar setting dates for two public hearings. The motion for the record vote and adoption of the calendar has to be stated as below.  Motion to adopt ____?_____ proposed tax rate, Mayor and each Commissioner will verbally vote yay or nay to be recorded.  Motion to adopt the budget calendar setting the dates for two public hearings.  2015 Planning Calendar for City of Canyon Date Activity April ‐ May Mailing of notices of appraised value by chief appraiser. The chief appraiser prepares and certifies to the tax assessor for each county, municipality, April 30 and school district participating in the appraisal distrcit and estimate of the taxable value. May 15 Deadline for submitting appraisal records to ARB July 20 Deadline for ARB to apprice appraisal records July 25 Deadline for chief appraiser to certify rolls to taxing units Certification of anticipated collection rate by collector Calculation of effective and rollback tax rates July 24 72‐hour notice for meeting (Open Meetings Notice) July 27 Meeting of governing body to discuss tax rate Publish Notice of 2015 Tax Year Proposed Property Tax Rate for City of Canyon. Use the ad that will correspond to the proposed tax rate; if the proposed rate is at or below the effective tax rate, then use the shorter ad. Use the longer ad if the proposed rate will exceed the effective tax rate. This ad must be published by September 1st and 7 days before Aug 02 public hearing. It needs to be one quarter page or larger, the headline must be 24‐point or larger, and it must not be published in the legal section. You must also post the notice on your website no later than September 1st and keep it posted until you have adopted. Aug 14 72‐hour notice for meeting (Open Meetings Notice) Aug 17 Public hearing (should be 7 days after notice is published in the newspaper) Aug 21 72‐hour notice for meeting (Open Meetings Notice) Second public hearing (should be no earlier than 3 days after 1st hearing and no later than Aug 24 14 days) Sept 4 72‐hour notice for meeting at which governing body will adopt (Open Meetings Notice) Sept 8 Meeting to adopt tax rate. Meeting is 3 to 14 days after second public hearing.