City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 8th day of September, 2015, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of August 24, 2015. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Resolution No. 17-2015, Prohibiting Parking Along Parade Routes on September 26, 2015. 7. Consider and Take Appropriate Action on Resolution No. 20-2015, Approving the Discharge of Fireworks Within the City Limits by WTAMU in Conjunction with Homecoming 2015. 8. Consider and Take Appropriate Action on an Update of Repairs to a Substandard Structure at 1615 4th Ave. 9. Consider and Take Appropriate Action on Approval of Canyon Economic Development Corporation 2015- 2016 Budget with Financial Update. 10. Consider and Take Appropriate Action on Resolution No. 18-2015 Regarding Nominations for Potter- Randall Appraisal District Directors. 11. Consider and Take Appropriate Action on Ordinance No. 1024, Approving a Budget for the City of Canyon for Fiscal Year October 1, 2015 through September 30, 2016. 12. Consider and Take Appropriate Action on Ordinance No. 1026, Setting the Tax Rate and Tax Levy for the Year 2015. 13. Consider and Take Appropriate Action on Ordinance No. 1027 Repealing Ordinance No. 1012, Amending Chapter 51 of the Water and Sewer Code of the City of Canyon, Texas, Section 51-21, by Increasing Rates for Water Service. 14. Consider and Take Appropriate Action on Ordinance No. 1028, Repealing Ordinance No. 992, Amending Chapter 51 of the Water and Sewer Code of the City of Canyon, Texas, Section 51-21, by Increasing Rates for Sewer Service. 15. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 4th day of September 2015. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting August 24, 2015 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Pro-Tem Gary Hinders presided over the meeting with the following Commissioners in attendance: Justin Richardson, and Joe Shehan. Mayor Quinn Alexander and Commissioner David Logan were unable to attend. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Assistant City Manager for Special Projects Jon Behrens, Business and Community Development Director Evelyn Ecker, Director of Code Enforcement Danny Cornelius, Librarian Sandra Munger, Parks and Recreation Director Brian Noel, Police Chief Dale Davis, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Pro-Tem Hinders called the meeting to order at 5:35 p.m. Item 2. Invocation. Commissioner Shehan gave the invocation. Item 3. Pledge of Allegiance. Commissioner Richardson led the Pledge of Allegiance. Item 4. Approval of Minutes of the Meeting of August 17, 2015. Commissioner Shehan moved, duly seconded by Commissioner Richardson, to approve the minutes of August 17, 2015 with motion made appointing alternate Judge Bigham being seconded by Mayor Pro-Tem Welch corrected to being seconded by Mayor Pro-Tem Hinders. Motion carried unanimously. Item 5. Public Forum – Comments from Interested Citizens. No Comment was made. Item 6. Second and Final Reading of Resolution No. 15-2015 Approving a Project Funding Agreement Between Lone Star Dairy Products LLC and the Canyon Economic Development Corporation (“CEDC”) for the Purpose of Funding Financial Incentives for New Jobs in Canyon, Texas. Business and Development Director Evelyn Ecker presented Resolution No. 15-2015 for its second and final reading. Commissioner Richardson moved, duly seconded by Commissioner Shehan to adopt Resolution No. 15-2015 as presented. Motion carried unanimously. City Commission Meeting August 24, 2015 Page 2 of 2 RESOLUTION NO. 15-2015 RESOLUTION APPROVING PROJECT FUNDING AGREEMENT NO. 2 BETWEEN LONE STAR DAIRY PRODUCTS LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION (“CEDC”) FOR THE PURPOSE OF FUNDING FINANCIAL INCENTIVES FOR NEW JOBS IN CANYON, TEXAS. Item 7. Budget Work Session. No discussion. Item 8. Hold Second Public Hearing on Proposed Tax Rate and 2015-2016 Budget. Mayor Pro-Tem Hinders opened the public hearing. There being no comment, Mayor Pro-Tem Hinders closed the public hearing. Item 17. Adjournment There being no further business, Commissioner Shehan moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor Pro-Tem ATTEST: ________________________________ Gretchen Mercer, City Secretary REGARDING ITEM 6 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: September 1, 2015 Re: Consider and Take Appropriate Action on Resolution No. 17-2015, Prohibiting Parking Along Parade Routes on September 26, 2015. Each summer, we adopt a Resolution that enacts Ordinance No. 892, which prohibits parking along designated parade routes on designated parade days. We have already done this once this year, for the July 4th parade. As you may know, the WTAMU Homecoming Parade will be on September 26 this year. They plan to have a parade that starts at the First United Bank Center, continues west to 26th Street, turns north to Russell Long Blvd, then ends at the Randall County Justice Center. As per the requirements of TxDOT, the City must approve the closure and elimination of any parking on any TxDOT roadway. We have been requested to approve this Resolution, allowing for the WTAMU parade to close 4th Avenue and Russell Long Blvd. on September 26. Resolution No. 17-2015 has been prepared for your consideration and approval. City of Canyon  RESOLUTION NO. 17-2015 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON PRESCRIBING LIMITATIONS ON PARKING OR STANDING MOTOR VEHICLES OR TRAILERS DURING PARADE TO BE HELD SEPTEMBER 26, 2015, IN THE CITY OF CANYON. WHEREAS, the City Commission of the City of Canyon has previously adopted Ordinance No. 892 which added §72.12 to the Code of Ordinances of the City of Canyon; and, WHEREAS, the City Commission finds that the safety of the public during parades requires regulation of parking motor vehicles and trailers on and along the proposed parade routes in the City; and, WHEREAS, the City Commission finds that regulation of parking as set forth herein is in the best interest of the citizens of the City of Canyon and other members of the general public attending parades in the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: 1. That September 26, 2015 is designated as the day upon which a parade may be held in the City to celebrate West Texas A&M University Homecoming. 2. Parking or allowing motor vehicles and trailers to stand on or along the roadway of 4th Avenue within the City of Canyon on September 26, 2015 shall be prohibited at the following locations: a) 2500 Block through the 3700 Block - 7:00 a.m. thru 1:00 p.m. 3. Parking or allowing motor vehicles and trailers to stand on or along the roadway of Russell Long Blvd. within the City of Canyon on September 26, 2015 shall be prohibited at the following location: a) 2300 Block through the 2700 Block – 7:00 am thru 1:00 pm 3. The West Texas A&M Police Department may erect any warning signage or barricades to control parking or traffic movement on 4th Avenue and along Russell Long Blvd on the parade days as the West Texas A&M Chief of Police may deem appropriate. Adopted on September 8, 2015. QUINN ALEXANDER, Mayor ATTEST: Gretchen Mercer, City Clerk (parking-ord-892.resolution) REGARDING ITEM 7 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: September 1, 2015 Re: Consider and Take Appropriate Action on Resolution No.20-2015, Approving the Discharge of Fireworks Within the City Limits By WTAMU in Conjunction with Homecoming 2015 ________________________________________________________________________ We’ve received a request from Edward Akinyemi, Student Body President at WTAMU, to allow for a fireworks display on September 25, 2015, from 8:30 to 10:30 pm. If weather does not permit, then they would like to conduct the show on September 26. The show will be at the Buffalo Sports Complex. This is the second year that WT has done this, and there were no issues last year. Resolution No. 20-2015 has been prepared to allow for this display, and it is recommended the Resolution be adopted. City of Canyon  RESOLUTION NO. 20-2015 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, APPROVING A FIREWORKS SHOW WITHIN THE CITY LIMITS OF CANYON FOR THE WEST TEXAS A&M UNIVERSITY HOMECOMING FESTIVITIES SEPTEMBER 25 or 26, 2015. WHEREAS, A Fireworks show will be conducted within the city limits of Canyon September 25 or 26, 2015 in celebration of West Texas A&M University’s annual homecoming; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: That the City Commission of the City of Canyon hereby grants permission for a fireworks show within the city limits of Canyon Friday or Saturday, September 25 or 26, 2015 PASSED AND APPROVED this 8th day of September 2015. QUINN ALEXANDER, MAYOR ATTEST: ____ GRETCHEN MERCER, CITY CLERK REGARDING ITEM 8 AGENDA To: Mayor and City Commission From: Danny Cornelius, Director of Code Enforcement Date: August 28, 2015 Re: Consider and Take Appropriate Action on an Update of Repairs to a Substandard Structure at 1615 4th Avenue. The commission held a public hearing to consider the abatement of the substandard structure at 1615 4th Avenue during the December 15, 2014 meeting. At that time, some repairs had been completed to the exterior of the building. The owner, Sarah Kay Brent and her attorney, Ron Spriggs, were present at the meeting. They agreed to meet with me at the property and go over the repairs needed to bring the property into compliance. Since that meeting, Mrs. Brent has given 3 updates to the commission with the last update being given at the July 6, 2015 meeting. The minutes of the meeting are attached. Progress since the last meeting has been slow. They have begun repair of the back window trim. My concerns are: 1. Finish the repair of the electrical 2. Finish repair of the front door and back windows and doors 3. Finish repair of the flashing at the roof and exterior walls. It is my recommendation that the owners be allowed to continue with the repairs. City of Canyon REGARDING ITEM 9 AGENDA To: Randy Mayor and City Commission From: Evelyn Ecker, Executive Director, CEDC Date: September 1, 2015 Re: Proposed CEDC Budget for 2015-2016 with Financial Update Please find the following documents attached to this memo: the proposed budget for the year 2015-2016, Balance sheet as of August 31, 2015, Type B Sales Tax Revenue history, and the Commitments and Contingencies to date. The sale tax revenue history includes five full years and eight month of 2015. As you can see, the yearly totals have been up and down, hopefully we are in a trending cycle that will show some stability. As requested by the commission, I have attached a Commitment Project Pay Out spreadsheet which was developed by Jim Bryan, treasurer for the CEDC. The commitment and contingencies spreadsheet information was used to develop the Project Pay Out report. At the CEDC meeting Thursday, July 9, 2015, the Proposed Budget was approved and the recommendation was made by the board to present the budget to the City Commission for final approval. It is the staff’s recommendation that the CEDC budget for 2015-2016 be approved as presented. City of Canyon CANYON ECONOMIC DEVELOPMENT 2015-2016 Approved Budget Approved Budget Proposed Budget 2013-2014 2014-2015 2015-2016 REGULAR SALARIES $90,704 $93,007 $131,322 TEMP SALARIES $3,000 $0 SOCIAL SECURITY $6,939 $7,115 RETIREMENT $16,191 $16,462 HOSPITALIZATION $10,833 $12,561 WORKERS COMPENSATION $243 $249 LONGEVITY $0 $0 SUBTOTAL $127,910 $129,394 $131,322 Final after City Budget approved; 75% cost share OFFICE SUPPLIES $2,000 $2,400 $2,400 MAPS & SUBSCRIPTIONS $250 $250 $250 FOOD $500 $1,000 $1,000 OTHER OPERATING SUPPLIES $1,250 $1,250 $1,250 SUBTOTAL $4,000 $4,900 $4,900 LEASE OR RENT $12,120 $12,120 $12,120 UTILITIES $2,500 $3,000 $3,000 TELEPHONE $0 $0 $0 POSTAGE & FREIGHT $150 $500 $250 TRAVEL EXPENSE $5,000 $5,000 $6,000 Two ICSC conferences October 2015, May 2016 PRINTING AND BINDING $3,000 $2,500 $2,500 OTHER INSURANCE $750 $800 $800 DUES,MEMBERSHIP,TUITION $5,500 $5,500 $5,500 OTHER CONTRACTUAL $15,000 $25,000 $15,000 1x; Website development, leakage study, LEGAL SERVICES $5,000 $10,000 $7,500 LSDP Project ACCOUNTING SERVICE, AUDIT $5,800 $5,800 $5,500 MONTHLY ACCT. SERVICE $2,700 $3,000 $3,000 SUBTOTAL $57,520 $73,220 $61,170 FURNITURE & FIXTURES $0 $7,500 $750 OFFICE EQUIPMENT $5,000 $2,500 $3,000 SUBTOTAL $5,000 $10,000 $3,750 SMALL BUSINESS ASST.PRO. $50,000 $50,000 $50,000 New Allocation for SBAP if needed $0 $0 SUBTOTAL $50,000 $50,000 $50,000 Total Budget $244,430 $267,514 $251,142 2:44 PM CANYON ECONOMIC DEVELOPMENT CORPORATION 09/01/15 Balance Sheet Accrual Basis As of August 31, 2015 Aug 31, 15 ASSETS Current Assets Checking/Savings HSB - Marketing & Promotions 73,344.11 HSB Cash in Bank 158,003.53 Total Checking/Savings 231,347.64 Total Current Assets 231,347.64 Fixed Assets Land - US Hwy 60 West 157,770.00 Land-1512 5th Ave 91,446.55 Furniture & Fixtures 27,379.29 Office Equipment 12,196.86 Leasehold Improvements 3,940.67 Accumulated Depreciation -20,265.15 Total Fixed Assets 272,468.22 Other Assets Security Deposits 1,007.00 Restricted Funds Canyon Community Fund 13,086.11 Total Restricted Funds 13,086.11 Non-Restricted Funds -CCF CCF/AAF - Available 26,444.84 Total Non-Restricted Funds -CCF 26,444.84 Certificates of Deposits CD #9788/6611/3133/6847 57,310.08 CD #9842/6646/3141/6855 58,439.94 CD# 14897 58,453.84 Total Certificates of Deposits 174,203.86 Total Other Assets 214,741.81 TOTAL ASSETS 718,557.67 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Grant Payable 170,000.00 Total Accounts Payable 170,000.00 Total Current Liabilities 170,000.00 Long Term Liabilities Payable for Land - US Hwy 60 141,993.00 Total Long Term Liabilities 141,993.00 Total Liabilities 311,993.00 Equity Unrestricted Net Assets 434,491.57 Net Income -27,926.90 Total Equity 406,564.67 TOTAL LIABILITIES & EQUITY 718,557.67 Page 1  4B Sales Tax Revenue Month 2010 2011 2012 2013 2014 2015 January $37,355 $40,194 $41,760 $43,832 $46,102 $53,677 February $63,075 $53,795 $54,157 $54,956 $60,671 $54,353 March $40,992 $33,545 $48,957 $43,620 $45,713 $44,338 April $36,351 $43,240 $39,560 $38,800 $42,278 $56,598 May $53,025 $52,164 $54,131 $53,089 $53,981 $62,333 June $37,570 $37,975 $40,661 $50,231 $43,377 $48,500 July $37,576 $37,984 $45,119 $44,715 $41,046 $46,869 August $49,442 $50,938 $48,739 $52,468 $51,010 $61,924 September $41,621 $41,208 $41,684 $46,396 $46,369 October $42,022 $51,914 $46,390 $47,232 $55,864 November $62,358 $52,889 $53,814 $56,471 $54,020 December $48,318 $51,637 $53,365 $73,049 $46,442 Total: $549,705 $547,482 $568,337 $604,860 $586,873 $428,591  Commitments and Contingencies as of July 31, 2015 2007 2008 2009 2010 2011 2012 2013 2014 2015 City Park Project $170,000 $170,000 $170,000 $170,000 $170,000 PPHM - Petroleum Wing $100,000 $50,000 Land Purchase - US Hwy 60 $139,993 Land Purchase - 1512 5th Avenue $91,300 Lone Star Dairy Products LLC $850,000 Blue Bison (1/2012 COMPLETE $77,000 $44,538 $6,417 $26,045 Blue Bison (5/2014) $52,000 $52,000 Sayakomarns (5/2014) $100,000 $40,000 The Rack (KurtiJules Inc) $28,329 Online Store Buildout $18,250 $14,358.75 Employee Incentive $5,000 $5,079 Small Business Asst. FUND Chop Chop $10,000 Blush (lease/marketing) $9240 Cat Man Du $7,500 $210 $5,052 NOTES: Items in RED have been paid. Items in Blue are the Balance on agreement Items in GREEN are clawback amounts Items in PURPLE are funds left on table Canyon EDC Actual FYE Actual YTD Proj: annualized Projection Projection Projection Projection Projection Projection Projection Projection Projection Projection Approved Projects Sep-14 07/31/2015 Sep-15 Aug-16 Aug-17 Aug-18 Aug-19 Aug-20 Aug-21 Aug-22 Aug-23 Aug-24 Aug-25 City Park Project $170,000 PPHM - Petroleum Wing $50,000 $50,000 land purchase 1512 5th ave $91,300 Sayakomarns $88,674 $20,000 Hacker bldg $3,896 $40,000 chop chop $10,000 The Rack $14,359 cat man du $7,290 $5,052 blush lease marketing $9,240 Canyon Main Street $29,409.00 $25,580 $25,580 Kurti Jules $23,249.61 Thompson expansion SBAP $10,000.00 Chamber SBAP $3,863.03 $780 $780 Blue Bison $26,044.78 $52,000 Tex Randall $40,000.00 misc under $10,000 $12,453.59 Lone Star Milk Producers (Land) $15,770 $15,770 $15,770 $15,770 $15,770 $15,770 $15,770 $15,770 * Lone Star Milk Producers (new Jobs) $600 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 $85,000 Furman Family $50,000 $50,000 $50,000 $50,000 $50,000 Other Projects: estimated $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 $250,000 Small Business Asst. Program $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 Total Projects $244,880 $76,960 $554,081 $450,770 $575,770 $450,770 $450,770 $450,770 $400,770 $400,770 $385,000 $385,000 $385,000 * Note: Lone Star goes thru 2024 Projections 07/31/2015 Proj: Sep 2015 Cash on hand $271,802 $384,915 $384,915 CD''s $174,054 $174,188 $174,188 total cash $445,856 $559,103 $559,103 $390,755 $333,431 $158,977 $117,549 $84,308 $59,418 $93,045 $135,360 $202,307 $278,292 Actual Actual Actual plus 2% plus 2% plus 2% plus 2% plus 2% plus 2% plus 2% plus 2% plus 2% plus 2% total revenues $681,519 $413,331 $642,887 $655,745 $668,860 $682,237 $695,882 $709,799 $723,995 $738,475 $753,245 $768,309 $783,676 deduct 40% operating expenses ($210,536) ($218,449) ($257,155) ($262,298) ($267,544) ($272,895) ($278,353) ($283,920) ($289,598) ($295,390) ($301,298) ($307,324) ($313,470) Net Income before projects $470,983 $194,882 $385,732 $393,447 $401,316 $409,342 $417,529 $425,880 $434,397 $443,085 $451,947 $460,986 $470,205 Less: Projects ($244,880) ($76,960) ($554,081) ($450,770) ($575,770) ($450,770) ($450,770) ($450,770) ($400,770) ($400,770) ($385,000) ($385,000) ($385,000) Plus: Other Income/expenses $4,845 $7,933 $0 $0 $0 $0 $0 $0 $0 $0 $0 Net Income $230,948 $125,855 ($168,349) ($57,323) ($174,454) ($41,428) ($33,241) ($24,890) $33,627 $42,315 $66,947 $75,986 $85,205 Plus Cash on hand $445,856 $559,103 $559,103 $390,755 $333,431 $158,977 $117,549 $84,308 $59,418 $93,045 $135,360 $202,307 $278,292 Cash remaining $676,804 $684,958 $390,755 $333,431 $158,977 $117,549 $84,308 $59,418 $93,045 $135,360 $202,307 $278,292 $363,498 Less: City Pool $1 Million over 10 yrs ($100,000) ($100,000) ($100,000) ($100,000) ($100,000) ($100,000) ($100,000) ($100,000) ($100,000) ($100,000) Net cash available $676,804 $684,958 $390,755 $233,431 $58,977 $17,549 ($15,692) ($40,582) ($6,955) $35,360 $102,307 $178,292 $263,498 Less: City Pool $2 Million over 10 yrs ($200,000) ($200,000) ($200,000) ($200,000) ($200,000) ($200,000) ($200,000) ($200,000) ($200,000) ($200,000) Net cash available $676,804 $684,958 $390,755 $133,431 ($41,023) ($82,451) ($115,692) ($140,582) ($106,955) ($64,640) $2,307 $78,292 $163,498 Less: City Pool $3 Million over 10 yrs ($300,000) ($300,000) ($300,000) ($300,000) ($300,000) ($300,000) ($300,000) ($300,000) ($300,000) ($300,000) Net cash available $676,804 $684,958 $390,755 $33,431 ($141,023) ($182,451) ($215,692) ($240,582) ($206,955) ($164,640) ($97,693) ($21,708) $63,498 REGARDING ITEM 10 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: September 1, 2015 Re: Consider and Take Appropriate Action on Resolution No. 18-2015 Regarding Nominations for Potter-Randall Appraisal District Directors ________________________________________________________________________ Each year at this time, PRAD calls for nominations for the board of directors. Attached is the letter from Jim Childers and the accompanying information. We are allowed to nominate from one to five candidates to be placed on a future ballot. Commissioner Joe Shehan currently serves in that capacity, and it is my understanding he has expressed a desire to continue. You can nominate Joe or anyone else you would like to see on the ballot, up to five nominations. Typically, you’ve only nominated Joe. The nominations must be by Resolution, so Gretchen has prepared Resolution No. 18- 2015, and we can fill in the name or names if it changes from what she has prepared. It is staff’s recommendation that Resolution No. 18-2015 be adopted and filled in with your nomination choice or choices. City of Canyon  RESOLUTION NO. 18-2015 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS IN ORDER TO MAKE NOMINATIONS TO THE BOARD OF DIRECTORS OF RANDALL COUNTY APPRAISAL DISTRICT. WHEREAS, Section 6.03(c) of the Texas Property Tax Code requires the election of the board of directors of an appraisal district by vote of the governing bodies of the taxing entities entitled by the Code to vote; and WHEREAS, the City of Canyon is entitled to submit nominees by resolution to the Chief Appraiser for members to serve two-year terms beginning on January 1, 2016; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON: SECTION 1. That the nominee(s) for the ballot for the Randall County Appraisal District Board of Directors are: 1) Joe Shehan 402 Scott Lane, Canyon, 79015 INTRODUCED AND PASSED by the City Commission of The City of Canyon, this 8th day of September, 2015. ________________________________ Quinn Alexander, Mayor ATTEST: _______________________________ Gretchen Mercer, City Clerk REGARDING ITEM 11 AGENDA To: Mayor and City Commission From: Chris Sharp, Assistant City Manager Date: August 25, 2015 Re: Consider and Take Appropriate Action on Ordinance No. 1025, Approving a Budget for the City of Canyon for Fiscal Year October 1, 2015 through September 30, 2016 Pursuant to the Texas Local Government Code, the City must adopt a budget for the 2015 – 2016 Fiscal Year. The Budget has been finalized and Ordinance No. 1025 will officially adopt the budget. It is staff’s recommendation that the Commission approve Ordinance No. 1025 adopting the 2015-2016 fiscal year budget. City of Canyon  ORDINANCE NO. 1025 AN ORDINANCE ADOPTING AND APPROVING A BUDGET FOR THE CITY OF CANYON, TEXAS, FOR THE FISCAL YEAR OCTOBER 1, 2015 THROUGH SEPTEMBER 30, 2016 WHEREAS, heretofore a budget for the fiscal year October 1, 2015, through September 30, 2016, has been prepared by Randy Criswell, as Budget Officer, for the City of Canyon, Texas; and WHEREAS, said budget has been presented by the City Manager in accordance with the City Charter; and WHEREAS, FURTHER, after full and final consideration, the public hearing has been held of said budget, and it is the consensus of opinion that the budget, as filed, should be approved. The financial condition and comparative expenditures as filed have been duly considered. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, that the City Commission of the City of Canyon ratify, adopt and approve the budget as filed and amended for the fiscal year October 1, 2015 through September 30, 2016. PASSED AND APPROVED by a majority of the City Commission at a regular meeting in the Commission Chambers of the Civic Complex on the 8th day of September, 2015. QUINN ALEXANDER, MAYOR ATTEST: _ ______ _ GRETCHEN MERCER, CITY CLERK REGARDING ITEM 12 AGENDA To: Mayor and City Commission From: Chris Sharp, Assistant City Manager Date: August 25, 2015 Re: Consider and Take Appropriate Action on Ordinance No. 1026, Setting the Tax Rate and Tax Levy for the Year 2015 Ordinance No. 1026 has been prepared for adoption. This Ordinance will adopt an ad valorem tax rate of $0.39083/hundred dollars valuation, an increase of 0% over the current tax rate, which is an increase of 4.9% over the effective tax rate. There must be specific language used for adoption of the new tax rate. The motion needs to say: “I move that Ordinance No. 1026 be adopted, and that the property tax rate be increased by the adoption of a tax rate of $0.39083, which is effectively a 4.9% increase in the tax rate.” City of Canyon  ORDINANCE NO. 1026 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, SETTING THE AD VALOREM TAX RATE OF THE CITY OF CANYON, FOR THE YEAR 2015 AT A RATE OF $0.39083 PER ONE HUNDRED DOLLARS ($100.00) VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF CANYON SPECIFYING SEPARATE COMPONENTS OF SUCH RATE FOR OPERATIONS AND MAINTENANCE AND FOR DEBT SERVICE; LEVYING AN AD VALOREM TAX FOR THE YEAR 2015; ESTABLISHING AN EFFECTIVE DATE; PROVIDING FOR COLLECTION AND ORDAINING OTHER RELATED MATTERS; REPEALING CONFLICTING ORDINANCES. WHEREAS, the appraisal roll of the City of Canyon, Texas (the City) for 2015 has been prepared and certified by the Potter Randall Appraisal District and submitted to the City’s tax assessor/collector; and WHEREAS, the City’s tax assessor/collector has submitted the appraisal roll for the City showing $899,709,606 total appraised, assessed and taxable value of all property and the total taxable value of new property to the City; and WHEREAS, following notice and hearing in accordance with applicable legal requirements and based upon said appraisal roll, the City Commission has determined a tax rate to be levied for 2015 sufficient to provide the tax revenues required by the City; WHEREAS, this tax rate will raise more taxes for maintenance and operations than last year’s tax rate; WHEREAS, the tax rate will effectively be raised by 4.9% and rate will raise taxes for maintenance and operations on a $133,500 home by approximately $25.11. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: Section 1. That an ad valorem tax rate of $0.39083 per one hundred dollars ($100.00) assessed valuation is hereby adopted for the 2015 calendar year, such rate consisting of the following specified components: a) For maintenance and operations, $0.39083 per one hundred dollars ($100.00) assessed valuation. b) For payment of principal and interest on bonds, $0 per one hundred dollars ($100.00) assessed valuation.  Section 2. That an ad valorem tax for the 2015 calendar year in the amount established by the rate hereinabove provided is hereby levied and assessed on all taxable property, real, personal and mixed, situated within the corporate limits of the City of Canyon, Texas, and not otherwise exempt under the Constitution and laws of the State of Texas. Section 4. That the Randall County tax assessor-collector is hereby authorized to assess and collect the taxes of the City of Canyon, Texas, employing the above tax rate. Section 5. That all ordinances and parts of ordinances in conflict with this ordinance be and the same are hereby repealed to the extent of said conflict. Section 6. That this ordinance shall be effective October 1, 2015. Those Members Present Were: 1. Mayor Quinn Alexander 4. Commissioner Joe Shehan 2. Mayor Pro-Tem Gary Hinders 5. Commissioner Justin Richardson 3. Commissioner David Logan Those Members Voting For: 1. 4. 2. 5. 3. Those Members Voting Against: 1. 4. 2. 5. 3. Those Members Present, but Not Voting: 1. n/a 4. 2. 5. 3. Those Members Absent: 1. n/a 4. 2. 5. 3. PASSED AND APPROVED this 8th day of September, 2015.  CITY OF CANYON, TEXAS ________________________________ Quinn Alexander, Mayor ATTEST: _________________________________ Gretchen Mercer, City Clerk REGARDING ITEM 13 AGENDA To: Mayor and City Commission From: Chris Sharp, Assistant City Manager Date: August 25, 2015 Re: Consider and Take Appropriate Action on Ordinance No. 1027 Repealing Ordinance No. 1012, Amending Chapter 51 of the Water and Sewer Code of the City of Canyon, Texas, Section 51-21, by Increasing Rates for Water Service As discussed during the budget work sessions, the City of Amarillo is increasing the water rates they charge us by 5%. Currently, about 1/3 of the water we use comes from Amarillo. In order to offset the cost of the increase, and in order to meet the demands of increased cost to produce water, we need to increase our water rates by 5% across the board. Ordinance No. 1027 adopts the new rate. A copy of Ordinance No. 1012 is also included for your comparison. It is staff’s recommendation that the Commission approve Ordinance No. 1027 and adopt the new water rate. City of Canyon  ORDINANCE NO.1027 AN ORDINANCE REPEALING ORDINANCE NO. 1012 OF THE CITY OF CANYON, TEXAS; AMENDING CHAPTER 51 OF THE WATER AND SEWER CODE OF THE CITY OF CANYON, TEXAS, SECTION 51-21, BY INCREASING RATES FOR WATER SERVICE; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Canyon has heretofore adopted a Water and Sewer Code providing fees to be charged for water service, and the City Commission has determined that the rates established by Ordinance No. 1012 should be amended, increasing the rates for water service in order that such service shall be self-supporting in operation and provide funds for required maintenance and expansion. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS THAT: Section 1: That the Water and Sewer Code of the City of Canyon, Texas, Chapter 51, Section 51-21, is hereby amended to read as follows: 51-21. Rates established - For Water Unless otherwise provided in this Article, the water rates per month to be charged and collected by the City from all customers obtaining service from the water system shall be fixed as set forth below: Base + 2,000 gallons $26.40 minimum 2,001 - 8,000 gallons $4.39 per thousand 8,001 – 20,000 gallons $5.74 per thousand 20,001 – 35,000 gallons $5.89 per thousand 35,001 – 50,000 gallons $6.04 per thousand Over 50,000 gallons $6.43 per thousand Section 2: All ordinances and amendments thereto in conflict with the provisions of this ordinance shall be and are hereby repealed. Section 3: In the event any part or parts of this ordinance shall be held invalid, no valid part or parts shall be affected thereby. Section 4: This Ordinance shall be effective October 1, 2015. PASSED AND ADOPTED this 8th day of September, 2015. Quinn Alexander, Mayor ATTEST: Gretchen Mercer, City Clerk  REGARDING ITEM 14 AGENDA To: Mayor and City Commission From: Chris Sharp, Assistant City Manager Date: August 25, 2015 Re: Consider and Take Appropriate Action on Ordinance No. 1028, Repealing Ordinance No. 992 , Amending Chapter 51 of the Water and Sewer Code of the City of Canyon, Texas, Section 51-21, by Increasing Rates for Sewer Service As discussed during the budget work sessions, an increase in the sewer rate in needed in order to do necessary repairs and line replacement for the sewer mains. Our mains are very old and are becoming a constant problem to fix. Increasing the sewer rate by 14% is needed in order to do the much needed replacement of the sewer mains. These new rates are as follows; Code O – Commercial determined by prior calendar year average monthly usage as follows: Monthly Usage Old Amount New Amount 25M – 50M $ 92.15 $105.05 50M – 100M $216.09 $246.34 100M – 150M $374.52 $426.95 150M – 200M $527.38 $601.21 200M or over Monthly Water Consumption multiplied by 58% at $4.93 per 1,000 gallons. Old Amount New Amount Code 2 – Residential $23.07 per unit $26.30 per unit Code 3 – Commercial $23.67 per unit $26.98 per unit Code 4 – Commercial $35.98 per unit $41.02 per unit Code 5 – Commercial $50.42 per unit $57.48 per unit Code W – Colleges or Monthly Water Consumption multiplied by 58% Universities $5.62 per 1,000 gallons. It is staff’s recommendation that the Commission approve Ordinance No. 1028  ORDINANCE NO. 1028 AN ORDINANCE REPEALING ORDINANCE NO. 992 OF THE CITY OF CANYON, TEXAS; AMENDING CHAPTER 51 OF THE WATER AND SEWER CODE OF THE CITY OF CANYON, TEXAS, SECTION 51-22, BY INCREASING SEWER RATES; PROVIDING A SEVERABILITY CLAUSE, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Canyon has heretofore passed Ordinance No. 1028 establishing rates to be charged for sewer rates; and WHEREAS, the City Commission has determined that residential and commercial sewer rates should be amended, thereby amending Chapter 51 of the Code of Ordinances of the City of Canyon, Section 51-22; NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, THAT: Section 1: That the Water and Sewer Code of the City of Canyon, Texas, Chapter 51, Section 51-22, is hereby amending residential and commercial sewer rates to read as follows: Sec. 51.22 SEWER RATES The monthly rates or charges for sewer services furnished by the City of Canyon shall be as follows: Classification of Service Monthly Charge Code O – Commercial determined by prior calendar year average monthly usage as follows: Monthly Usage 25M – 50M $ 105.05 50M – 100M $246.34 100M – 150M $426.95 150M – 200M $601.21 200M or over Monthly Water Consumption multiplied by 58% at $5.62 per 1,000 gallons. Code 2 – Residential $26.30 per unit Code 3 – Commercial $26.98 per unit Code 4 – Commercial $41.02 per unit Code 5 – Commercial $57.48 per unit Code W – Colleges or Monthly Water Consumption multiplied by 58% Universities $5.62 per 1,000 gallons. All commercial classifications with average monthly usage of 25,000 gallons or more shall be classified as Code O. Commercial classifications with monthly usage less than 25,000 gallons will be classified as follows: Ordinance No. (cont’d) Code 3 Appliance Stores Funeral Homes Auto & Tire Stores Garages Banks Hardware Stores Barber Shops Lumber Yard Beauty Shops Offices Churches Pharmacy Only Dry Cleaners Savings Associations Dry Good Stores Theaters Florists Variety Stores Code 4 Fast Food Establishments Pharmacies with retail and/or snack Restaurants Code 5 Convenience Stores/Stations Grocery Stores Multi-type Department Stores Service Stations Section 2: All ordinances and amendments thereto in conflict with the provisions of this ordinance shall be and are hereby repealed. Section 3: In the event any part or parts of this ordinance shall be held invalid, no valid part or parts shall be affected thereby. Section 4: This Ordinance shall be effective October 1, 2015. PASSED AND ADOPTED THIS 8th day of September, 2015. QUINN ALEXANDER, MAYOR ATTEST: __ GRETCHEN MERCER, CITY CLERK 2