City of Canyon Commission Meetings

Name: City of Canyon Commission Meetings — Canyon, TX
Start: 2015-10-05
End: 2015-10-05
Location: Canyon, TX

Regular Meeting

Canyon, TX · October 5, 2015

Agenda Minutes

Minutes

City Commission Meeting October 5, 2015 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Alexander presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Gary Hinders, Justin Richardson, and Joe Shehan. Commissioner David Logan was unable to attend. Also present were the following City Staff: City Manager Randy Criswell, City Secretary Gretchen Mercer, Assistant City Manager for Special Projects Jon Behrens, Business and Community Development Director Evelyn Ecker, Director of Code Enforcement Danny Cornelius, Parks and Recreation Director Brian Noel, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Alexander called the meeting to order at 5:36 p.m. Item 2. Invocation. Commissioner Richardson gave the invocation. Item 3. Pledge of Allegiance. City of Canyon City Attorney Chuck Hester led the Pledge of Allegiance. Item 4. Approval of Minutes of the Meeting of September 8, 2015. Commissioner Richardson moved, duly seconded by Commissioner Shehan, to approve the minutes of September 8, 2015 as presented. Motion carried unanimously. Item 5. Public Forum – Comments from Interested Citizens. Erin Viermann, 53 Neely Lane, Canyon, Texas – Resident of Canyon East for 2 years, mother of 4 boys. Ms. Viermann said there were a lot of kids in Canyon East and spoke in support of a park and the parkway improvements that had been discussed with the developers in the Canyon East Subdivision. Laura Woodroof, 16 William Lane, Canyon, Texas – Spoke in support of the improvements that had been discussed with the Canyon East Developers and as referred to by Mrs. Viermann. Danny Potter, 2 Quay Lane, Canyon, Texas – Spoke in support of same items. Mr. Potter said many residents said they would plant trees and that Gary Wilhite said they would match any trees planted. Mr. Potter said a park would be very beneficial to Canyon East and Canyon as a whole. MAYOR ALEXANDER MOVED TO ITEM 7 Item 7. Consider and Take Appropriate Action on Recommendation for Improvements in the Canyon East Subdivision Pertaining to the Parks/Parkway System. City Commission Meeting October 5, 2015 Page 2 of 3 City Manager Randy Criswell presented recommendations for Improvements of parks in the Canyon East Subdivision. Mr. Criswell stated the Commission had already dedicated $205,000 towards parks in Canyon East from the last two budgets. Mr. Criswell then defined the park areas and suggested it was time to pick the things that would be most satisfactory to all concerned as a starting place. After discussion about the location of the proposed park only being on the north end of the subdivision, Commissioner Hinders suggested putting a fence on the far north end to separate kids from the highway. Mayor Alexander stated he would like to see the lights go in now instead of having to dig up and redo grass at a later date. Mayor Alexander suggested going ahead and include the dirt work, planting grass, putting in trails and playground equipment now, bringing the cost to $230,000 per the concept presented by Parks and Recreation Director Brian Noel. After discussion, Commissioner Hinders moved, duly seconded by Commissioner Richardson to fund the budgeted amount of $208,000 for the parks and add another $15,000 out of reserves to construct the park with grass and playground equipment, and for staff to investigate the lighting options and construction of a fence for safety on the north side, with a report from staff to come at a later meeting. Motion carried unanimously. MAYOR ALEXANDER MOVED TO ITEM 6 Item 6. Consider and Take Appropriate Action on Parks, Open Spaces, and Recreation Advisory Committee Recommended Fee Changes. Director of Parks and Recreation Brian Noel presented proposed rates for reserving the Pavilions, baseball and soccer fields. Mr. Noel said the Parks, Open Spaces, and Recreation Advisory Committee met August 19, 2015 and recommended a new fee structure be presented to the City Commission for approval. Current Rental Proposed new rates Pavilion Rental Conner Park, Paul $20.00 for < 4 hrs $30.00 for< 4 hrs Lindsey, & Hunsley Park $40.00 for > 4 hrs $50.00 for >4 hrs Pavilions Lois Rice and Brown Rd $30.00 < 4 hrs $40.00 for < 4 hrs Pavilions $50.00 > 4 hrs $70.00 for > 4 hrs Baseball Game Field Rental $10.00 for CBA $20.00 per game for all leagues Soccer Game Field Rental $5.00 per Game $10.00 per game Baseball Practice Rental $10.00 per field usage $15.00 per use (1.5hr) Night Practice rental $15.00 per rented use $25.00 per rented use (1.5hr) with lights City Commission Meeting October 5, 2015 Page 3 of 3 Mr. Noel stated the Parks, Open Space, and Recreation Advisory Committee discussed the local usage of the facilities and due to the increasing costs of electricity, added responsibilities, maintenance and labor, felt the changes were appropriate. Mr. Noel said he had visited with each of the clubs and all are in agreement with the rates. Mr. Noel said the rates would become effective January 1, 2016. Mayor Alexander asked when the last time rates were increased for field usage with Mr. Noel saying at least 10 years. After discussion, Mayor Pro-Tem Hinders moved, duly seconded by Mayor Alexander to adopt fee changes for the pavilions, baseball and soccer fields as presented. Motion carried unanimously. Item 8. Executive Session Pursuant to Texas Government Code, §551.072 Real Property, and §551.071 Personnel, Appointments to Boards and Commissions (Zoning Board of Adjustment). Mayor Alexander indicated the Commission would adjourn into executive session at 6:34 pm. Item 9. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from executive session at 7:32 pm with no action taken. Item 10. Adjournment There being no further business, Mayor Pro-Tem Hinders moved this meeting be adjourned. ______________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary

Agenda

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 5:30 p.m. on the 5th day of October, 2015, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of September 8, 2015. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Parks, Open Spaces, and Recreation Advisory Committee Recommended Fee Changes. 7. Consider and Take Appropriate Action on Recommendation for Improvements in the Canyon East Subdivision Pertaining to the Parks/Parkway System. 8. Executive Session Pursuant to Texas Government Code, §551.072 Real Property, and §551.071 Personnel, Appointments to Boards and Commissions (Zoning Board of Adjustment). 9. Consider and Take Appropriate Action on Items Discussed in Executive Session. 10. Adjournment. Randy Criswell, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 2nd day of October 2015. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting September 08, 2015 The City Commission of the City of Canyon met in regular session at 5:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Alexander presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Gary Hinders, Justin Richardson, and Joe Shehan. Commissioner David Logan was unable to attend. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Assistant City Manager for Special Projects Jon Behrens, Business and Community Development Director Evelyn Ecker, Director of Code Enforcement Danny Cornelius, Librarian Sandra Munger, Parks and Recreation Director Brian Noel, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Pro-Tem Hinders called the meeting to order at 5:32 p.m. Item 2. Invocation. Mayor Alexander gave the invocation. Item 3. Pledge of Allegiance. Boy Scouts Garrett Dressler, and Hayden Mayfield, of Canyon Troop 4 led the Pledge of Allegiance. Item 4. Approval of Minutes of the Meeting of August 24, 2015. Commissioner Shehan moved, duly seconded by Commissioner Richardson, to approve the minutes of August 24, 2015 as presented. Motion carried unanimously. Item 5. Public Forum – Comments from Interested Citizens. No Comment was made. Item 6. Consider and Take Appropriate Action on Resolution No. 17-2015, Prohibiting Parking Along Parade Routes on September 26, 2015. City Manager Randy Criswell presented Resolution No. 17-2015 for consideration. Mr. Criswell that Resolution No. 17-2015 was in response to a request from WTAMU for their Homecoming Parade to be held September 26, 2015. After discussion, Commissioner Richardson moved, duly seconded by Commissioner Hinders to approve Resolution No. 17-2015 as presented. RESOLUTION NO. 17-2015 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON PRESCRIBING LIMITATIONS ON PARKING OR STANDING MOTOR VEHICLES City Commission Meeting September 08, 2015 Page 2 of 4 OR TRAILERS DURING PARADE TO BE HELD SEPTEMBER 26, 2015, IN THE CITY OF CANYON. Item 7. Consider and Take Appropriate Action on Resolution No. 20-2015, Approving the Discharge of Fireworks Within the City Limits by WTAMU in Conjunction with Homecoming 2015. City Manager Randy Criswell presented Resolution No. 20-2015 for consideration. Mr. Criswell said WTAMU held a fireworks show instead of a bonfire last year and planned to do the same this year for homecoming. Mr. Criswell introduced WTAMU Student Body President Edward Akinyemi who was present for questions. Commissioner Hinders moved, duly seconded by Commissioner Shehan to approve Resolution No. 20-2015 as presented. Motion carried unanimously. RESOLUTION NO. 20-2015 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, APPROVING A FIREWORKS SHOW WITHIN THE CITY LIMITS OF CANYON FOR THE WEST TEXAS A&M UNIVERSITY HOMECOMING FESTIVITIES SEPTEMBER 25, 0R 26, 2016. Item 8. Consider and Take Appropriate Action on an Update of Repairs to a Substandard Structure at 1615 4th Ave. Director of Code Enforcement Danny Cornelius gave an update to ongoing repairs to 1615 4th Ave. Mr. Cornelius said the property owners had made a lot of progress since the last update July 6, 2015 and recommended they be allowed to continue with the repairs. Property owner Sarah Kay Brent stated the electrical had been completed and the flashing on the roof was nearing completion. After discussion, Commissioner Richardson moved, duly seconded by Commissioner Shehan to allow repairs to 1615 4th Ave. continue with an update provided 60 days from today’s date, September 8, 2015. Motion carried unanimously. Item 9. Consider and Take Appropriate Action on Approval of Canyon Economic Development Corporation 2015-2016 Budget with Financial Update. Business and Community Development Director Evelyn Ecker presented the proposed budget for 2015-2016 for the Canyon Economic Development Corporation. Ms. Ecker said the proposed budget was approved by the Canyon Economic Development Corporation Board of Directors at their July 9, 2015 meeting and recommended for approval by the City of Canyon Commission. Ms. Ecker also gave a brief financial update. After brief discussion, Commissioner Shehan moved, duly seconded by Commissioner Richardson to approve the 2015-2016 CEDC Budget as presented. Motion carried unanimously. City Commission Meeting September 08, 2015 Page 3 of 4 Item 10. Consider and Take Appropriate Action Resolution No. 18-2015 Regarding Nominations for Potter-Randall Appraisal District Directors. City Manager Randy Criswell presented Resolution No. 18-2015 for consideration. Mr. Criswell said the current representative for Canyon was Joe Shehan and he had agreed to serve another term. Mr. Criswell said up to five nominees could be nominated if it was the desire of the Commission. After discussion, Commissioner Hinders moved, duly seconded by Mayor Alexander to nominate Joe Shehan to serve another term on the Potter-Randall Appraisal District Board of Directors. Motion carried unanimously with Commissioner Shehan abstaining. RESOLUTION NO. 18-2015 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, IN ORDER TO MAKE NOMINATIONS TO THE BOARD OF DIRECTORS OF RANDALL COUNTY APPRAISAL DISTRICT. Item 11. Consider and Take Appropriate Action Ordinance No. 1025, Approving a Budget for the City of Canyon for Fiscal Year October 1, 2015 through September 30, 2016. Commissioner Shehan moved, duly seconded by Commissioner Hinders to adopt Ordinance No. 1025 as presented. Motion carried unanimously. ORDINANCE NO. 1025 AN ORDINANCE ADOPTING AND APPROVING A BUDGET FOR THE CITY OF CANYON, TEXAS, FOR THE FISCAL YEAR OCTOBER 1, 2015 THROUGHT SEPTEMBER 30, 2015. Item 12. Consider and Take Appropriate Action Ordinance No. 1026, Setting the Tax Rate and Tax Levy for the Year 2015. Assistant City Manager Chris Sharp presented Ordinance No. 1026 for consideration. After discussion, Commissioner Richardson moved, duly seconded by Commissioner Shehan that Ordinance No. 1026 be adopted, and that the property tax rate be increased by the adoption of a tax rate of $0.39083, which is effectively a 4.9% increase in the tax rate. Motion carried unanimously with Commissioner Hinders noting this is the same tax rate as current. ORDINANCE NO. 1026 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, SETTING THE AD VALOREM TAX RATE OF THE CITY OF CANYON, FOR THE YEAR 2015 AT A RATE OF $0.39083 PER ONE HUNDRED DOLLARS ($100.00) VALUATION ON ALL TAXABLE PROPERTY WITHIN THE CORPORATE LIMITS OF THE CITY OF CANYON SPECIFYING SEPARATE COMPONENTS OF SUCH RATE FOR OPERATIONS AND MAINTENANCE AND FOR DEBT SERVICE; LEVYING AN AD VALOREM TAX FOR THE YEAR 2015; ESTABLISHING AN EFFECTIVE DATE; PROVIDING FOR COLLECTION AND City Commission Meeting September 08, 2015 Page 4 of 4 ORDAINING OTHER RELATED MATTERS; REPEALING CONFLICTING ORDINANCES. Item 13. Consider and Take Appropriate Action Ordinance No. 1027, Repealing Ordinance No. 1012, Amending Chapter 51 of the Water and Sewer Code of the City of Canyon, Texas, Section 51-21, by Increasing Rates for Water Service. Assistant City Manager Chris Sharp presented Ordinance No. 1027 for consideration. Mr. Sharp said the increase in water service was a pass through increase from the City of Amarillo. Mr. Sharp said this was a 5% increase across the board for all water use in the City of Canyon. After discussion, Commissioner Hinders moved, duly seconded by Commissioner Richardson to adopt Ordinance No. 1027 as presented. Motion carried unanimously. ORDINANCE NO.1027 AN ORDINANCE REPEALING ORDINANCE NO. 1012 OF THE CITY OF CANYON, TEXAS; AMENDING CHAPTER 51 OF THE WATER AND SEWER CODE OF THE CITY OF CANYON, TEXAS, SECTION 51-21, BY INCREASING RATES FOR WATER SERVICE; PROVIDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. Item 14. Consider and Take Appropriate Action Ordinance No. 1028, Repealing Ordinance No. 992, Amending Chapter 51 of the Water and Sewer Code of the City of Canyon, Texas, Section 51-21, by Increasing Rates for Sewer Service. Assistant City Manager Chris Sharp presented Ordinance No. 1028 for consideration. Commissioner Hinders moved, duly seconded by Mayor Alexander to approve Ordinance 1028 as presented. Motion carried unanimously. ORDINANCE NO. 1028 AN ORDINANCE REPEALING ORDINANCE NO. 992 OF THE CITY OF CANYON, TEXAS; AMENDING CHAPTER 51 OF THE WATER AND SEWER CODE OF THE CITY OF CANYON, TEXAS, SECTION 51-22, BY INCREASING SEWER RATES; PROVIDING A SEVERABILITY CLAUSE, AND ESTABLISHING AN EFFECTIVE DATE. Item 15. Adjournment There being no further business, Commissioner Hinders moved this meeting be adjourned. ______________________________ Quinn Alexander, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary REGARDING ITEM 6 AGENDA To: Mayor and City Commission From: Brian Noel, Parks Director Date: September 21, 2015 Re: Parks, Open Spaces, and Recreation Advisory Committee recommended fee changes On August 19, 2015, the Parks, Open Spaces, and Recreation Advisory Committee met to discuss rental Rates for Pavilions, Baseball and Soccer fields. The advisory Committee heard about the local usage of both baseball and soccer complexes. Due to the ever- increasing cost of electricity, field maintenance items and labor, The Advisory Committee voted to submit for approval the following changes in rates of Pavilion, baseball and soccer rental. The changes will become effective Jan. 1 2016. Current Rental Proposed new rates Pavilion Rental Conner Park, Paul $20.00 for < 4 hrs $30.00 for< 4 hrs Lindsey, & Hunsley $40.00 for > 4 hrs $50.00 for >4 hrs Park Lois Rice and Brown Rd $30.00 < 4 hrs $40.00 for < 4 hrs Pavilions $50.00 > 4 hrs $70.00 for > 4 hrs Baseball Game Field Rental $10.00 for CBA $20.00 per game for all leagues Soccer Game Field Rental $5.00 per Game $10.00 per game Baseball Practice Rental $10.00 per field usage $15.00 per use (1.5hr) Night Practice rental $15.00 per rented use $25.00 per rented use (1.5hr) with lights REGARDING ITEM 7 AGENDA To: Mayor and City Commission From: Randy Criswell, City Manager Date: September 30, 2015 Re: Consider and Take Appropriate Action on Recommendation for Improvements in the Canyon East Subdivision Pertaining to the Parks/Parkway System. ________________________________________________________________________ Parks Director Brian Noel and I recently met with Gary Kuhlman and Larry Wilhite, developers of the Canyon East Subdivision. Our intent was to come to agreement on how the $205,000 that has been budgeted would be spent. We did come to an agreement, and they felt like it would serve the needs of everyone at this time. The agreement was to install the well, irrigation, grass, and a small playground at the small northeast park, and install irrigation and landscaping on the Parkway. That would be it for now. Then, over the next two or three years, maybe trails, etc. The spreadsheet it attached to this memo. We’ve had some discussion about another, larger park at the southwest corner of the Parkway. The developers brought to our attention the fact that there has been no park platted at the southwest end of the Parkway yet. The area has been annexed, but it isn’t platted yet, so at this point, there is no park there. We are bringing you this recommendation for discussion and action if you so desire. City of Canyon

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