City of Canyon Commission Meetings

City Commission Meeting October 29, 2018 The City Commission of the City of Canyon met in regular session at 4:30 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Justin Richardson, Cordell Jones, Roger Remlinger and Paul R. Lyons. Also present were the following City Staff: City Manager Randy Criswell, Assistant City Manager Chris Sharp, City Secretary Gretchen Mercer, Assistant City Manager for Special Projects Jon Behrens, Planning and Development Director Danny Cornelius, Director of Public Works Dan Reese, Golf Course Manager John Haun, Director of Golf Casey Renner, Utility Superintendent Eric Whitten, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:32 p.m. Item 2. Invocation. Mayor Pro-Tem Richardson gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Remlinger. . Item 4. Approval of Minutes of the Meeting of October 1, 2018. Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Jones, to approve the minutes of October 1, 2018 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No Comments were made. Item 6. Comprehensive Plan Workshop. City Manager Randy Criswell and Assistant City Manager Jon Behrens presented a final Draft of the City of Canyon Comprehensive Plan for discussion. Commissioners discussed Chapters 1 and 2 making the following points:  Talked about future growth and population.  Interest in facts of the high percent of population holding degrees.  Found notable with work distribution that Canyon has a lot of service businesses, not much manufacturing or sales businesses.  Commissioner Lyons voiced his opposition to Impact Fees and Parkland Dedication Ordinances being included in the Comprehensive Plan. He said that as a local builder adding these fees increases the builders cost and would hurt local businesses because prospective homeowners will purchase cheaper homes in South Amarillo taking “rooftops” away from Canyon. Mr. Lyons said this will make it harder for already struggling local businesses to make it. Mr. City Commission Meeting October 29, 2018 Page 2 of 3 Lyons said he predicts if the fees are implemented in Canyon there wouldn’t be any more developments in Canyon. Commissioner Jones asked if the developer doesn’t pay Impact Fees, who pays for expansion of utilities to serve the development, Mr. Criswell stated the taxpayers of Canyon would pay for it through service fees. Mr. Criswell also stated that it was important to remember that the proposed Plan simply recommends the Study of impact fees, and does not contain a mandate that they be implemented. Mr. Behrens stated that the recommendations of the Comprehensive Plan are a result of citizen input and detailed study by the Comprehensive Plan Advisory Committee. Commissioners agreed to pick up discussion of a few more chapters of the final draft of the Comprehensive Plan at the next meeting beginning with Chapter 3. A five minute break was taken at this time. Item 7. Consider and Take Appropriate Action on Palo Duro Creek Golf Course New Car Proposal. Palo Duro Creek Golf Course Director Casey Renner presented a modified proposal for the purchase of new golf cars. At the meeting on August 6, 2018, the City Commission approved the purchase of golf cars with lithium batteries, but after that meeting, it was discovered that the pricing was misunderstood and would cost more than was approved. Staff then reevaluated proposals based on the purchase amount that was approved, and have a new recommendation. Mr. Renner stated it was staff’s recommendation to purchase the EZ Go cars with traditional lead-acid batteries for $195,912.00. City Manager Randy Criswell stated staff felt it was important to bring this back to the City Commission for approval since the award would need to be different than the original award. After discussion, Mayor Pro-Tem Richardson moved, duly seconded by Commissioner Remlinger to authorize the purchase of EZ Go Lead Acid cars for $195,912.00. Motion carried unanimously. Item 8. Consider and Take Appropriate Action on Resolution No. 07-2018, Approving the City of Canyon’s Investment Policy. Assistant City Manager Chris Sharp presented the City of Canyon Investment Policy for annual approval. Mr. Sharp stated the only change made to the Investment Policy was the deletion of the City of Canyon’s stated preferred fund balance of 50% of the annual operating costs, due to the fact that when we were being re-rated by S&P, they wanted to use that preferred target against us, and when we’ve dropped below that value they wanted to claim we were violating our own policy. Mr. Sharp said staff had to explain that the 50% was a goal of the City and not a requirement. City Manager Randy Criswell expressed appreciation to Mr. Sharp and his hard work and the time he spent fighting to keep the City of Canyon bond rating the same. City Commission Meeting October 29, 2018 Page 3 of 3 After discussion, Commissioner Remlinger moved, duly seconded by Commissioner Jones to approve Resolution No. 07-2018, City of Canyon Investment Policy, as presented. Motion carried unanimously. RESOLUTION NO. 07-2018 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, RANDALL COUNTY, TEXAS, ADOPTING RULES GOVERNING THE INVESTMENT OF FUNDS OF THE CITY, AND DESIGNATING THE DIRECTOR OF FINANCE TO BE RESPONSIBLE FOR THE INVESTMENT OF CITY FUNDS. Item 9. Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. Finance Director Chris Sharp presented the Quarterly Finance Report for consideration. After discussion Commissioner Jones moved, duly seconded by Mayor Pro-Tem Richardson to approve the Quarterly Finance Report as presented. Motion carried unanimously. Item 10. Consider and Take Appropriate Action on Quarterly Investment Report by Finance Director Chris Sharp. Finance Director Chris Sharp presented the Quarterly Investment Report for consideration. After discussion Commissioner Remlinger moved, duly seconded by Commissioner Jones to approve the Quarterly Investment Report as presented. Motion carried unanimously. Item 11. Executive Session Pursuant to §551.071, Consultation with Attorney, and §551.072, Real Property. Mayor Hinders indicated the Commission would adjourn into Executive Session at 6:30 pm. Item 12. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 8:05 pm, no action was taken. Item 13. Adjourn. There being no further business, Mayor Pro-Tem Richardson moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary