City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 4:30 p.m. on the 22nd day of July 2019, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items: 1. Call to Order 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting July 8, 2019. 5. Public Comment – Comments from Interested Citizens. 6. Update from Interim City Manager Jon Behrens. • Buffalo Stadium Road • Madison Park • IT Update • Drought Contingency Plan • Chapman Grant • AMR • Fire Department Appreciation Dinner • Other Items 7. Conduct a Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1108 to Rezone the Proposed Canyon East Unit No 7 to PD (Planned Development District) from RC-1 (Retail District). 8. Conduct Public Hearing and Consider and Take Appropriate Action on a Plat for Canyon East Unit No. 7. 9. Update on the 2019 Legislative Session Along with Bill Approved that May/Will Affect the City. 10. Consider and Take Appropriate Action on Agreement Amendment for Communication Services Provided by Randall County. 11. Consider and Take Appropriate Action on Agreement Amendment for Fire Services Provided by the City of Canyon for Randall County. 12. Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. 13. Consider and Take Appropriate Action on Quarterly Investment Report by Finance Director Chris Sharp. 14. Budget Work Session. 15. Consider and Take Appropriate Action on Taking Record Vote on Proposed Tax Rate, and Adopt Budget Calendar Setting Dates for Public Hearings. 2 motions have to be made 1st - Motion to adopt $_______ as the maximum M&O proposed tax rate and $0.0596 as the maximum I&S proposed tax rate for a combined tax rate of $_______. Each Commissioner will have to verbally vote individually. 2nd - Motion to adopt the budget calendar setting the dates for two public hearings City of Canyon 16. Executive Session Pursuant to §551.074 Personnel Matters (City Manager Search and Canyon Economic Development Corporation Board), 551.072 Real Property, and §551.071 Consultation with Attorney. 17. Consider and Take Appropriate Action on Items Discussed in Executive Session. 18. Adjourn. Jon Behrens Jon Behrens, Interim City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 19th day of July 2019. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting July 8, 2019 The City Commission of the City of Canyon met in regular session at 1:00 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Roger Remlinger, Paul R. Lyons and Randy Ray. Also present were the following City Staff: Interim City Manager Jon Behrens, City Secretary Gretchen Mercer, Director of Public Works Dan Reese, Finance Director Chris Sharp, Library Director Janice Doan, Business and Community Development Director Evelyn Ecker, Police Chief Dale Davis, Golf Superintendent John Haun, Fire Chief Mike Webb, Water Superintendent Eric Whitten, Parks Director Brian Noel, Police Captain Ray Resendez, Planning and Development Director Danny Cornelius, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 1:00 p.m. Item 2. Invocation. Commissioner Ray gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Remlinger. Item 4. Approval of Minutes of the City of Canyon Commission Meeting of July 1, 2019. Commissioner Remlinger moved, duly seconded by Mayor Pro-Tem Jones to approve the minutes of July 1, 2019 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comment was made. Item 6. Update on HB 2439. Planning and Development Director Danny Cornelius gave a brief update on HB 2439 as signed by Governor Abbott and becomes effective September 1, 2019. Mr. Cornelius stated the bill prohibits cities from adopting or enforcing an ordinance that limits the installation of a building product approved by a national model code. Mr. Cornelius said the City of Canyon has adopted the 2015 model codes as produced by the International Code Council and that the 2015 International Building Code (2015 IBC), International Residential Code (2015 IRC), and International Plumbing Code (2015 IPC) as adopted by the City will be affected by this bill; as well as the City of Canyon Zoning Code. 1. Chapter 156, Zoning Code, Table 3-2, Building Materials. 90% masonry on the exterior front and side walls abutting public streets. (Any material allowed by the model code will be allowed. Including vinyl siding, hardy board, etc.) 2. Chapter 156, Zoning Code, Table 2-5, Building Materials. The use of metal, plastic, or fiberglass panels is prohibited on exterior wall of residences. (Same as above) City Commission Meeting July 8, 2019 Page 2 of 2 Mr. Cornelius said the City has required 90% masonry exterior on walls abutting streets in the RC-1 (Retail), RC-2 (Commercial), and RC-3 (Central Area) Districts for several years. More recently, the City has adopted a rule that prohibits the exterior use of metal, plastic, or fiberglass panels on residences. The intent was to prohibit “Barndominium” or “Barn House” style construction. Mr. Cornelius stated the Zoning Code will need to be amended to remove these restrictions. This item was for information purposes only. No action was taken. Item 7. Budget Presentation and Work Session. Finance Director Chris Sharp and Interim City Manager Jon Behrens presented the proposed City of Canyon Budget for Fiscal Year 2019-2020 with a power point presentation highlighting major changes and requests by various departments. City of Canyon Department Heads were present to answer any questions. Item 8. Executive Session Pursuant to §551.074 Personnel Matters (City Manager Search and Planning and Zoning Commission), §551.072 Real Property, and §551.071 Consultation with Attorney. Mayor Hinders indicated the Commission would adjourn into Executive Session at 3:25 pm. Item 9. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 4:45 pm, the following action was taken. Commissioner Lyons moved, duly seconded by Mayor Pro-Tem Jones to appoint Lori Wilhite to the vacated seat of Laurie Sharp on the Planning and Zoning Commission. Motion carried unanimously. Item 10. Adjourn There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 4:48 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary REGARDING ITEM 6 AGENDA To: Canyon City Commission From: Jon Behrens, Interim City Manager Date: July 17, 2019 Re: City Manager Update I would like to briefly update you on several projects and items that may appear on future agendas. 1. Buffalo Stadium Road – TxDOT is preparing the signs that will replace all of the Buffalo Stadium signs. West Country Club Road will be the name of the exit and this portion of the road. 2. Madison Park – We are currently in the process of accepting Madison Park from the developers. We will now assume all responsibility for the park. 3. IT Update – Shaun Holtman will be on the agenda in the near future to fill you in on some of the projects he has completed and is working on currently. 4. Drought Contingency Plan – Staff has had some discussion about the need to review this document and create a Water Conservation Ordinance. Staff will continue to look for methods to educate the public on this plan and future ordinances. 5. Chapman Grant – Parks Department received a $2,500 grant check from the Chapman Forestry Foundation. This grant was associated with the planning of 24 new trees at the Brown Road Soccer Complex. 6. AMR – Dan Reese and Chris Sharp are preparing to bring this item to you in August. 7. Fire Department Appreciation Dinner 8. Other Items City of Canyon  AGENDA REGARDING ITEM 7 To: Jon Behrens, Interim City Manager From: Danny Cornelius, Director of Planning and Development Date: July 10, 2019 Re: Conduct a Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1108 to Rezone the Proposed Canyon East Unit No. 7 to PD (Planned Development District) from RC-1 (Retail District). Mike Standefer of Fortress Construction, LLC recently submitted a plat for Canyon East Unit No. 7 and an application for a change in zoning. The property currently platted as 1 lot and zoned RC-1 (Retail District). Mr. Standefer plans to build single-family homes with a zero- building setback line on one side yard and a 10’ side yard on the other. The 10’ side yard will include a 5’ roof overhead, private building maintenance, and drainage easement. The proposed front yard setbacks are 20’. The rear yard setbacks are 20’ for the south lots and 25’ for the north lots adjacent to Hwy 217. We will need to hold a public hearing and take action on the zoning change before the plat can be considered. Letters were sent to 16 property owners within 200 feet. We received 4 responses with 1 being in favor of the request and 3 opposed. The Planning and Zoning Commission voted unanimously to recommend approval of the zoning request. City of Canyon Map Data displayed were gathered 06/05/19 15:13 by the City of Canyon for municipal purposes. No guarantee is made regarding suitability for any other use or purpose.  ORDINANCE NO. 1108 Rezoning Canyon East Unit No. 7 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, REZONING CANYON EAST UNIT NO. 7, AN ADDITION TO THE CITY OF CANYON, RANDALL COUNTY, TEXAS, PROVIDING THAT THE ZONING CLASSIFICATION BE POSTED UPON THE ZONING DISTRICT MAPS OF THE CITY OF CANYON, PROVIDING THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE EXPRESSLY REPEALED, AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission conducted a public hearing on July 9, 2019 for the purpose of considering rezoning certain properties situated in the City of Canyon. All owners of property within 200 feet, as indicated by the most recently approved municipal tax roll of real estate property, were given written notification, and opportunity to be heard, and proper notice by publication was given through the local newspaper in accordance with City Charter provisions, the Code of Ordinances and the Texas Local Government Code; and WHEREAS, the Planning and Zoning Commission has recommended rezoning the properties from RC-1 (Retail District) to PD (Planned Development District); and WHEREAS, the City Commission conducted a public hearing at its regular meeting and considered the recommendation by the Planning and Zoning Commission for rezoning; and WHEREAS, the passage, promulgation, and enforcement of the provisions herein contained are deemed necessary and advisable for the promotion of the general welfare of the community to carry out the governmental powers delegated to and possessed by the City of Canyon; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: SECTION 1. The City Commission finds that PD (Planned Development District) would be more appropriate than RC-1 (Retail District) zoning for the properties in question. SECTION 2. That Lots 25 through 44, Block No.1 of Canyon East Unit No. 7 are hereby zoned PD (Planned Development District). SECTION 3. That this Zoning classification be posted upon the Zoning District maps of the City of Canyon and filed with the City Secretary and Building Inspector of the City of Canyon. SECTION 4. Severability. If any provision, section, subsection, sentence, clause, or the application of the same to any person or set of circumstances for any reason is held to be unconstitutional, void or invalid or for any reason unenforceable, the validity of the remaining portions of this ordinance or the application thereby shall remain in effect, it being the intent of the City Commission of the City of Canyon, Texas in adopting this ordinance, that no portion thereof or provision contained herein shall become inoperative or fail by any reasons of unconstitutionality of any other portion or provision. SECTION 5. Repealer. All ordinances and parts of ordinances in conflict with this ordinance are hereby repealed to the extent of conflict with this ordinance. SECTION 6. This ordinance shall become effective immediately. INTRODUCED AND PASSED at the regular meeting of the City Commission on the 22nd day of July, 2019. _______________________ Gary Hinders, Mayor ATTEST: _________________________ Gretchen Mercer, City Clerk REGARDING ITEM 8 AGENDA To: Jon Behrens, Interim City Manager From: Danny Cornelius, Director of Planning and Development Date: July 10, 2019 Re: Conduct Public Hearing and Consider and Take Appropriate Action on a Plat for Canyon East Unit No. 7. We need to consider the plat for Canyon East Unit No. 7. A copy of the plat is enclosed. The Planning and Zoning Commission voted unanimously to recommend denial of the plat. The primary concern was the high number of homes (density). City of Canyon REGARDING ITEM 9 AGENDA To: Jon Behrens, Interim City Manager From: Chris Sharp, Director of Finance Date: July 15, 2019 Re: Update on the 2019 Legislative Session Along With Bill Approved that May/Will Affect the City As you know, the 2019 Legislative session recently wrapped up. Bills were signed into law on or before June 16h. We’d like to take a few minutes to go over the bills that will affect the city. This is an informational agenda only; no action is required. City of Canyon REGARDING ITEM 10 AGENDA To: Jon Behrens, Interim City Manager From: Chris Sharp, Director of Finance Date: July 22, 2019 Re: Consider and Take Appropriate Action on Agreement Amendment for Communication Services Provided by Randall County Randall County has always provided the City of Canyon’s dispatch services. After reviewing the last agreement signed in 2007, it was agreed upon by both the City and Randall County that clarification needs to be made with the term “operational costs”. The City Attorney and I have reviewed the agreement and changed the definition of operational costs to exclude capital expenditures unless agreed upon by both the City and County. This will help keep the cost of our agreement down since we will not have to pay for capital expenditures unless we’ve agreed to. It is staff’s recommendation that the Commission approve the updated Communication Services Agreement with Randall County. City of Canyon REGARDING ITEM 11 AGENDA To: Jon Behrens, Interim City Manager From: Chris Sharp, Director of Finance Date: July 22, 2019 Re: Consider and Take Appropriate Action on Agreement Amendment for Fire Services Provided by the City of Canyon for Randall County The City of Canyon’s Fire Department provides mutual aid services for Randall County. Our current agreement states that Randall County will pay a percentage of the city’s operational costs for us providing that services. After reviewing agreement and discussing with Randall County, clarification needs to be made to the term “operational costs”. I have met with our City Attorney and we have clarified the definition of “operational costs” to exclude capital expenditures unless agreed upon by both the City and Randall County. This will help to keep the cost down for Randall County, but will provide a way for them to share in the costs of capital expenditures in the event we need to purchase something in order to provide the service. It is staff’s recommendation that the Commission approve the updated Fire Services Agreement with Randall County. City of Canyon REGARDING ITEM 12 AGENDA TO: Jon Behrens, Interim City Manager FROM: Chris Sharp, Director of Finance DATE: July 18, 2019 SUBJECT: Consider and Take Appropriate Action on Quarterly Finance Report by Finance Director Chris Sharp. A summary of all deposits for the City of Canyon as of June 30, 2019 are submitted. All funds are deposited with the City’s depository bank, Happy State Bank. Also included, is a summary of the City’s major funds and where they stand as of the same date. Total deposits needing security pledge, including checking accounts are $_2,505,805. Total securities pledged by Happy State Bank including the FDIC insurance is $_6,970,350. This report is to comply with legislation requiring periodic reports to be made to the governing body for approval. RECOMMENDED ACTION Approval of the Quarterly Finance Report for the Quarter Ending June 30, 2019. City of Canyon  City of Canyon QUARTERLY FINANCE REPORT Quarter ending: 03/31/2019 06/30/2019 Interest Rate EMERGENCY MANAGEMENT 2.29 $ 7,120.31 $ 7,124.04 LIBRARY GIFT & MEMORIAL 2.29 $ 3,460.73 $ - GENERAL FUND DEMAND ACCT 2.29 $ 650,550.90 $ 294,442.20 WW/SS FUND DEMAND ACCT. 2.29 $ 1,099,278.36 $ 548,041.04 BCD 2.29 $ 59,254.93 $ 72,883.08 LEOSE 2.29 $ 9,787.77 $ 9,792.90 C.E.D.C (ECONOMIC DEVELOPMENT) 2.29 $ 578,649.25 $ 595,299.97 C.E.D.C. MARKETING ACCOUNT 2.29 $ 142,723.53 $ 114,212.47 D-FI-IT PROGRAM 2.29 $ 560.82 $ - Palo Duro Golf Administration 2.29 $ 215,159.97 $ 197,901.17 Capital Equipment Account 2.29 $ 428,805.11 $ 666,108.40 CHECKING / SAVINGS ACCOUNTS BALANCES $ 3,195,351.68 $ 2,505,805.27 TOTAL FUNDS FOR SECURITY PLEDGES $ 3,195,351.68 $ 2,505,805.27 SECURITIES PLEDGED HAPPY STATE BANK RECEIPT DATE DESC. AMOUNT MARKET NUMBER MATURED VALUE 3137ASNJ9 03/25/2022 FHMS $1,609,823.88 $1,615,149.76 169412QN6 08/15/2027 China Spring ISD $1,058,152.38 $1,026,312.40 552410ER9 08/15/2030 Lytle TX ISD $569,776.20 $592,035.15 667825YM9 02/15/2032 Northwest TX ISD $1,059,009.05 $1,112,358.80 8821172L7 07/01/2031 TX A&M UNV Fund $1,222,959.19 $1,265,790.00 31394FB87 05/25/2033 FNR $1,432,458.53 $1,108,704.34 FDIC INSURANCE $100,000.00 $250,000.00 Total Security Pledges $7,052,179.23 $6,970,350.45 Total Outstanding debt from 2012 issued CO's and 2013 refunded CO's $ 10,955,000 Total Outstanding debt from 2016 General Obligation Bonds $ 5,355,000 Fund Balance/Net Position as of 06-30-19 $ 9,862,630.00 Required 25% of current budget fund balance is: $ 5,097,586.00  CITY OF CANYON SALES TAX COLLECTION HISTORY FISCAL YEAR 2018-2019 % INCREASE/ % INCREASE/ 2018-2019 TOTAL 2016-2017 2017-2018 DECREASE 2018-2019 DECREASE YEAR-TO-DATE YEAR-TO-DATE MONTH COLLECTIONS COLLECTIONS COLLECTIONS COLLECTIONS TAXABLE SALES ** OCTOBER $227,753 $231,485 1.64% $235,520 1.74% $235,520 $15,701,333 NOVEMBER $258,016 $294,952 14.32% $297,762 0.95% $533,282 $35,552,133 DECEMBER $216,890 $220,749 1.78% $261,394 18.41% $794,676 $52,978,400 JANUARY $262,010 $225,820 -13.81% $242,562 7.41% $1,037,238 $69,149,200 FEBRUARY $270,864 $320,829 18.45% $295,203 -7.99% $1,332,441 $88,829,400 MARCH $182,909 $220,711 20.67% $302,479 37.05% $1,634,920 $108,994,667 APRIL $201,855 $260,761 29.18% $229,684 -11.92% $1,864,604 $124,306,933 MAY $312,853 $331,122 5.84% $276,063 -16.63% $2,140,667 $142,711,133 JUNE $190,405 $217,963 14.47% $239,181 9.73% $2,379,848 $158,656,533 JULY $207,521 $230,351 11.00% $0 -100.00% $2,379,848 $158,656,533 AUGUST $245,043 $264,752 8.04% $0 -100.00% $2,379,848 $158,656,533 SEPTEMBER $219,684 $230,520 4.93% $0 -100.00% $2,379,848 $158,656,533 TOTALS $2,795,803 $3,050,015 $2,379,848  Summary of Month Ending June 2019 Summary of Revenues General Fund Budgeted Percentage to Summary of Revenues General Fund Sales Tax Sales Tax 793067 Major Revenues 06/30/2019 Amount Budget 50% 1063834 Franchise Taxes Franchise Taxes General Fund 2227101 348920 Mixed Beverage Tax Mixed Beverage Tax Municipal Court Fines Sales Tax $ 1,847,003.00 $ 2,400,000.00 76.96% 2288535 5657 Municipal Court Fines Franchise Taxes $ 524,493.00 $ 940,000.00 55.80% 322947 Other Income Other Income 168631 Fire Service Randall County Mixed Beverage Tax $ 19,571.00 $ 20,000.00 97.86% Fire Service Randall County Randall County, Library Funding Municipal Court Fines $ 157,155.00 $ 225,000.00 69.85% 588979 2585 4143 Randall County, Library Funding Commercial Solid Waste Other Income $ 12,563.00 $ 40,000.00 31.41% 620765 126336 139495 Commercial SolidSolid Residential WasteWaste Fire Service Randall County $ 195,611.00 $ 260,815.00 75.00% 2500027519 Residential Solid Taxes Ad Valorem Waste Randall County, Library Funding $ 37,500.00 $ 50,000.00 75.00% Commercial Solid Waste $ 303,265.00 $ 430,500.00 70.44% 182251 118681 Ad Valorem Taxes Residential Solid Waste $ 1,162,318.00 $ 1,470,000.00 79.07% 190152 25000 Ad Valorem Taxes $ 3,016,840.00 $ 2,734,000.00 110.35% Total General Fund Revenues $ 7,783,465.00 $ 11,257,983.00 69.14% Total General Fund Expenses $ 7,676,945.00 $ 11,257,983.00 68.19% Utility Fund 35641 8445 Water Receipts $ 3,112,741.00 $ 4,560,000.00 68.26% Summary of Revenues Utility Fund Waste Water Receipts $ 2,167,621.00 $ 2,852,000.00 76.00% Summary 6000 of20100 Revenues Utility Fund Water Receipts Lease Income $ 5,487.00 $ 26,800.00 20.47% Waste Water Receipts Penalties $ 65,355.00 $ 90,000.00 72.62% Lease Income T-on & Reconnection Revenue $ 24,098.00 $ 30,000.00 80.33% 968904 Penalties 45889 12505 Water T-onReceipts Water Taps $ 42,650.00 $ 55,000.00 77.55% 1799869 & Reconnection Revenue 6000 16500 Water Taps Total Utility Fund Revenues $ 5,605,184.00 $ 7,702,400.00 72.77% Waste Water Receipts Total Utility Fund Expenses $ 4,698,984.00 $ 7,702,400.00 61.01% Lease Income Historical Summary of Sales Tax 2019 2018 2017 2016 1176648 JAN $ 242,562.00 $ 225,820.00 $ 262,010.00 $ 208,797.37 Penalties FEB $ 295,203.00 $ 320,829.00 $ 270,864.00 $ 261,746.98 MAR $ 302,479.00 $ 220,711.00 $ 182,909.00 $ 247,382.39 2128852 T-on & Reconnection Revenue APR $ 229,684.00 $ 260,761.00 $ 201,855.00 $ 182,646.86 MAY $ 276,063.00 $ 331,122.00 $ 312,853.00 $ 253,438.00 Water Taps JUN $ 239,181.00 $ 217,963.00 $ 190,405.00 $ 188,739.00 JUL $ - $ 230,351.00 $ 207,521.00 $ 205,395.00 AUG $ - $ 264,752.00 $ 245,043.00 $ 235,105.00 SEP $ - $ 230,949.00 $ 219,684.00 $ 204,903.99 OCT $ - $ 235,520.00 $ 231,485.00 $ 227,753.00 NOV $ - $ 297,762.00 $ 294,952.00 $ 258,016.00 DEC $ - $ 261,394.00 $ 220,749.00 $ 216,890.00 $ 1,585,172.00 $ 3,097,934.00 $2,840,330.00 $ 2,690,813.59 Palo Duro Creek Golf Course Budgeted Amount Percentage to Budget Revenues to Date $871,592.00 $1,429,963.00 60.95% Exenditures to Date $1,182,030.00 $1,429,963.00 82.66% REGARDING ITEM 13 AGENDA TO: Jon Behrens, Interim City Manager FROM: Chris Sharp, Director of Finance DATE: July 18, 2019 SUBJECT: Consider and Take Appropriate Action on Quarterly Investment Report by Finance Director Chris Sharp. A summary of all investments for the City of Canyon as of June 30, 2019 are submitted as an attachment to this agenda item. All funds are invested with the City’s depository bank, Happy State Bank. Total amount of investments for the City is $4,514,830. These funds have been invested in the CDARS program and in CDs through Happy State Bank. The Canyon EDC also has investments in the CDARS program in the amount of $179,511. The City’s 2012 certificates of obligation funds have been invested into a CDARS investment account and has a balance of $1,165,965. Total funds on hand, which includes funds in depository accounts as well as funds in investments total $7,020,635. This report is to comply with legislation requiring periodic reports to be made to the governing body for approval. RECOMMENDED ACTION Approval of the Quarterly Investment Report for the Quarter Ending June 30, 2019. City of Canyon  QUARTERLY INVESTMENT REPORT Quarter ending: 03/31/2019 06/30/2019 Interest Rate Interest earned CERTIFICATE OF DEPOSITS: for quarter CD# Interest Rate 9818 CEDC CD 2.29 $ 59,214.37 $ 59,580.76 $ 366.39 9877 CEDC CD 2.29 $ 60,354.44 $ 60,604.52 $ 250.08 14897 CEDC CD 2.29 $ 59,221.09 $ 59,326.55 $ 105.46 CDARS CERTIFICATES OF DEPOSIT $ 178,789.90 $ 179,511.83 15076 GENERAL FUND CD 2.29% $ 151,001.58 $ 151,270.48 $ 268.90 14895 GENERAL FUND CD 2.29% $ 513,303.57 $ 514,217.58 $ 914.01 14758 GENERAL FUND CD 2.29% $ 151,034.73 $ 151,440.53 $ 405.80 14970 GENERAL FUND CD 2.29% $ 153,196.09 $ 153,453.28 $ 257.19 934 GENERAL FUND CD 2.29% $ 891,825.14 $ 897,308.65 $ 5,483.51 942 WW/SS FUND CEDERS Sweep acct 2.29% $ 2,630,962.00 $ 2,647,139.84 $ 16,177.84 TOTAL AMOUNT IN CDARS $4,491,323.11 $ 4,514,830.36 TOTAL AMOUNT OF FUNDS IN BANK $3,195,351.68 $ 2,505,805.27 TOTAL FUNDS ON HAND $7,686,674.79 $ 7,020,635.63 2012 Certificates of Obligations (Invested in CDARS account) 2.286% $ 1,223,475.50 $ 1,165,965.00 $ 6,393.28 REGARDING ITEM 14 AGENDA To: Jon Behrens, Interim City Manager From: Chris Sharp, Director of Finance Date: July 15, 2019 Re: Budget Work Session As we continue with our budget, we’ll continue to have budget work sessions on every agenda. There were a few changes that Jon and I made to the budget from the last time we met. We will review those changes with you and discuss and additional changes that need to be made. Possible topics to discuss: • 2019 Certification of Values • Effective tax rate amounts (if information is available) • Capital Request taken out of proposed budget: Fire Department - $43,000 new truck $85,000 outdoor weather sirens Street Department - $180,000 new loader Parks & Rec - $200,000 1st of 3 installments for new shop at Brown Rd Complex Water Distribution - $2,000,000 AMR system Wastewater Treatment - $125,000 replace pivot #2 $150,000 shop/office expansion Golf Course - $110,000 overlay and expansion of maintenance building $2,441,250 new irrigation system If you have questions before Monday’s meeting, please feel free to contact Jon or I. City of Canyon  AGENDA REGARDING ITEM 15 To: Jon Behrens, Interim City Manager From: Chris Sharp, Assistant City Manager Date: July 9, 2019 Re: Consider and Take Appropriate Action on Taking Record Vote on Proposed Tax Rate, and Adopt Budget Calendar Setting Dates for Public Hearing Truth-in-Taxation requirements call for a vote to place a proposal to adopt a tax rate that exceeds the lower of the effective rate or the rollback rate, whichever is lower, on the agenda of a future meeting as an action item. The Commission must take a recorded vote on the proposed tax rate. The City’s current tax rate is $.39083 per $100 valuation. The 2019 effective and rollback tax rates are not known at this time. We are awaiting final numbers from the County. We have conservatively estimated our maximum rate for M&O to be .4200. The current M&O proposed rate of $.39083 per $100 valuation exceeds the lower of these two rates requiring a record vote. The I&S rate of .0596 is the tax rate that must be adopted. Combining the M&O and I&S results in a combined tax rate of 0.45043. With this agenda item, the Commission must vote on the proposed tax rate and schedule two public hearings on the proposed rate. The proposed maximum tax rate set by this vote cannot be increased. It becomes the maximum tax rate that can be adopted. This amount will give us some flexibility to go down if needed for the official rate but does not tie our hands to an amount that maybe to low if you should choose to vote for a lower rate. It is staff’s recommendation that a recorded vote be taken on the proposed tax rate and for the Commission to adopt the budget calendar setting dates for two public hearings. Motion should be stated in the following manner; Motion to adopt $0.4200 as the maximum M&O proposed tax rate. Motion to adopt $0.0596 as the maximum I&S proposed tax rate. Mayor and each Commissioner will verbally vote yay or nay to be recorded. • Motion to adopt the budget calendar setting the dates for two public hearings. First public hearing – August 5th, 4:30 in Commission Chambers Second public hearing – August 19th, 4:30 in Commission Chambers City of Canyon 2019 - 2020 Budget Current Budget for M&O 0.3908300 Increase Amount 0.50% 0.3927842 1% 0.3947383 1.50% 0.3966925 2% 0.3986466 2.50% 0.4006008 3% 0.4025549 3.50% 0.4045091 4% 0.4064632 4.50% 0.4084174 5% 0.4103715 5.50% 0.4123257 6% 0.4142798 6.50% 0.4162340 7% 0.4181881 7.50% 0.4201423 8% 0.4220964