City of Canyon Commission Meetings

City Commission Meeting June 15, 2020 The City Commission of the City of Canyon ,met at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Roger Remlinger, Randy Ray, and Paul Lyons. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, IT Manager Shaun Holtman, Business and Community Development Director Evelyn Ecker, Canyon Economic Development Corporation Treasurer Jim Bryan, Police Chief Steve Brush, Director of Finance Joel Wright, Planning and Development Director Danny Cornelius, City Manager Intern Christian Campbell, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:30 p.m. Item 2. Invocation. Commissioner Ray gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Lyons. Item 4. Approval of the Minutes of the Meeting June 1, 2020. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to approve the minutes of June 1, 2020 as presented. Motion carried unanimously. Item 5. Public Comment – Comments From Interested Citizens. Val Muniz – 26 Country Club Drive, Canyon, Texas. Ms. Muniz discussed concerns on the state of Palo Duro Creek as she lives next to Palo Duro Creek Golf Course with the creek running behind her home. Ms. Muniz said it is not flowing and the smell is very bad. Ms. Muniz stated she had previously discussed the issue with Golf Course Superintendent John Haun and Planning and Development Director Danny Cornelius. Item 6. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 14-2020 To Consider a Funding Agreement Between the Canyon Economic Development Corporation and TANJACO, LLC. A New Business Located at 2811 4th Avenue, Canyon, Texas. The Funding is Based on New Business and Job Creation. Business and Community Development Director Evelyn Ecker presented Resolution No. 14-2020 for consideration. Ms. Ecker stated TANJACO LLC., doing business as Texas Rose Steakhouse, chose Canyon to expand their business with a third location. Ms. Ecker said TANJACO, LLC currently has two other locations in Borger, Texas and Pampa, Texas. Ms. Ecker said Shane Dyer and sons are members of TANJACO and have been in the restaurant business for more than 50 City Commission Meeting June 15, 2020 Page 2 of 5 years. Ms. Ecker said the new restaurant will be located at 2811 4th Avenue, the property vacated over 3 years ago by Buffalo’s. Ms. Ecker said the Funding Agreement details are for:  Lease Subsidy $84,000 2 years, cap $84,000  Renovation/Equipment $125,000 2 payments, 50% OFB, 50% 1 year  Job Creation $120,000 35 – 45 new jobs  Ms. Ecker stated the proposed renovation date is planned to begin the third week of June and would take 6-8 weeks to complete. Canyon Economic Development Corporation Board Member and Treasurer Jim Bryan approached the City Commission and gave statistical benefits of TANJACO opening Texas Rose Steakhouse in Canyon. Commissioner Lyons stated he recently ate at Texas Rose Steakhouse in Borger and that it was very good and was impressed with the owners after meeting them. Commissioner Ray stated he had also eaten at the Texas Rose Steakhouse in Pampa and it was always a great experience. After discussion, Commissioner Remlinger moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 14-2020 as presented. Motion carried 4-1 with Commissioner Lyons voting against. RESOLUTION NO. 14-2020 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, APPROVING PROJECT FUNDING AGREEMENT BETWEEN TANJACO, LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO THE PROPERTY LOCATED AT 2811 4TH AVENUE, CANYON, TEXAS. THE FUNDING IS BASED ON NEW BUSINESS DEVELOPMENT. Item 7. Consider and Take Appropriate Action on April 30, 2020 Financial Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Finance Report for consideration. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray to approve the Finance Report as presented. Motion carried unanimously. Item 8. Consider and Take Appropriate Action on April 30, 2020 Investment Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Investment Report for consideration. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to approve the Investment Report as presented. Motion carried unanimously. Item 9. Consider and Take Appropriate Action on Resolution No. 17-2020, A Resolution Approving the Submission and Administration of the Edward Byrne Memorial Justice City Commission Meeting June 15, 2020 Page 3 of 5 Assistance Grant to be Used for a Technology Enhancement Project by the Canyon Police Department. Chief of Police Steven Brush presented Resolution No. 17-2020 for consideration. Chief Brush said the JAG Grant would provide funds for the purchase of a camera capable of photographing a crime scene in 3D, a Total Station Laser measurement system that will improve measurement and mapping of crime and accident scenes and a Cellbrite system that will be used to download useful data from cell phones as needed in investigations. Chief Brush stated there was no required match for the grant. After discussion Commissioner Ray moved, duly seconded by Commissioner Remlinger to adopt Resolution No. 13-2020 as presented. Motion carried unanimously. RESOLUTION NO. 17-2020 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, RANDALL COUNTY, TEXAS, AUTHORIZING THE SUBMISSION AND ACCEPTANCE OF A GRANT APPLICATION TO THE OFFICE OF THE GOVERNOR FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM (JAG) FOR THE TECHNOLOGY ENHANCEMENT PROJECT FOR THE CITY OF CANYON POLICE DEPARTMENT; AND AUTHORIZING THE POLICE CAPTAIN, AS AUTHORIZED BY THE CITY MANAGER AND CITY COMMISSION, TO REPRESENT THE CITY IN ALL MATTERS PERTAINING TO THIS APPLICATION. Item 10. Consider and Take Appropriate Action on Resolution No. 16-2020, A Resolution of the City Commission of the City of Canyon, Texas, Regarding the Selection of Mainstreet Grant Program Engineering Services. City Manager Joe Price presented Resolution No. 16-2020. Mr. Price stated after discussion on what the Grant would be used for, it was decided to change the project to replace the utility lines on the east and west sides of the square. Mr. Price said it was uncertain at this time if that project would qualify for the grant regarding “slum and blight” conditions, so an opinion was being sought before submitting the project and taking a chance of it being rejected. Mr. Price said if the power lines do not qualify for the project then the scope would be shifted. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to table consideration of Resolution No. 16-2020. Motion carried unanimously. RESOLUTION NO. 16-2020 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, REGARDING THE SELECTION OF AN ENGINEERING FIRM TO PROVIDE SERVICES ASSOCIATED WITH THE 2020 MAIN STREET COMMUNITY DEVELOPMENT GRANT PROGRAM. City Commission Meeting June 15, 2020 Page 4 of 5 Item 11. Consider and Take Appropriate Action on Amended Interlocal Agreement with Randall County Jail Services as Recommended by Randall County Commission. City Attorney Chuck Hester presented the Interlocal Agreement with Randall County Jail Services approved April 20, 2020 by the City Commission. Mr. Hester said an amendment had been made by the Randall County Commission to naming the City of Canyon as an additional insured under the Counties insurance policy covering inmates booked in by City officers. The County found their insurance would not allow the coverage to be extended to Canyon or Amarillo. Mr. Hester stated after contacting the City of Canyon underwriters, it was verified that Canyon is covered by law enforcement liability in connection with all law enforcement activities. Mr. Hester stated Randall County does, under the revised agreement, accept responsibility for inmates after booking when they are no longer under the custody and control of City of Canyon police officers. After discussion, Commissioner Remlinger moved, duly seconded by Mayor Pro-Tem Jones, to approve the Amended Interlocal Agreement with Randall County Jail Services as recommended by Randall County Commission. Motion carried unanimously. Item 12. Consider and Take Appropriate Action on Proposed Interlocal Agreement Between the City of Canyon and Randall County for Funding Through the Coronavirus Emergency Supplemental Funding Grant (CESF) Program. City Attorney Chuck Hester presented an Interlocal Agreement between the City of Canyon and Randall County. Mr. Hester stated Randall County applied for funds on behalf of the City of Canyon and other entities creating a single point of contact for funds to be distributed through the Coronavirus Emergency Supplemental Grant Program. Mr. Hester stated the Interlocal Agreement portions out the funds the City of Canyon is entitled to with an estimated pro-rated share for Canyon to be around $21,945.00. City Manager commended Captain Chris Forbis of Randall County on working with the City of Canyon through the COVID-19 pandemic. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray approve the Interlocal Agreement between the City of Canyon and Randall County for funding through the Coronavirus Emergency Supplemental Funding Grant (CESF) Program. Motion carried unanimously. Item 13. Executive Session Pursuant to §551.074 Board Appointments (Board of City Development), §551.074 Personnel Matters (Fire Chief Appointment), and §551.071 Consultation with Attorney. Mayor Hinders indicated the Commission would adjourn into Executive Session at 5:05 p.m. Item 14. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 5:32 p.m., the following action was taken. City Commission Meeting June 15, 2020 Page 5 of 5 Commissioner Remlinger moved, duly seconded by Mayor Pro-Tem Jones to appoint George Nester to the Board of City Development. Motion carried unanimously. City Manager Joe Price announced his intent to appoint Dennis Gwyn to the position of Fire Chief with the confirmation of the City Commission. Commissioner Ray moved, duly seconded by Mayor Pro-Tem Jones to confirm the appointment of Dennis Gwyn to the position of Fire Chief. Motion carried unanimously. Item 15. Adjourn There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary