City of Canyon Commission Meetings

City Commission Meeting July 6, 2020 The City Commission of the City of Canyon ,met at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Randy Ray, and Paul Lyons. Commissioner Roger Remlinger was not able to attend. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, IT Manager Shaun Holtman, Police Chief Steve Brush, Director of Finance Joel Wright, Planning and Development Director Danny Cornelius, Library Director Janice Doan, City Manager Intern Christian Campbell, Director of Public Works Dan Reese, Parks and Recreation Director Brian Noel, Water Superintendent Eric Whitten, City Engineer Dwight Brandt, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:36 p.m. Item 2. Invocation. Mayor Pro-Tem Jones gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Lyons. Item 4. Approval of the Minutes of the Meeting June 15, 2020. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray to approve the minutes of June 15, 2020 as presented. Motion carried unanimously. Item 5. Public Comment – Comments From Interested Citizens. No comments were made. Item 6. Consider and Take Appropriate Action on Resolution No. 16-2020, A Resolution of the City Commission of the City of Canyon, Texas, Regarding the Selection of an Engineering Firm to Provide Services Associated With the 2020 Main Street Community Development Grant Program. Assistant City Manager Jon Behrens presented Resolution No. 16-2020 for consideration. Mr. Behrens stated it had been verified that the replacement of the water and sewer lines on the east and west side of the square including concreting the alleyways would qualify for the grant. Mr. Behrens presented the scoring sheet for the Engineering Firms that submitted proposals. Mr. Behrens stated Parkhill, Smith and Cooper scored at the top so a request was submitted for a Probable Cost from them. With the probable cost of $509,783, staff recommended the project engineering services be awarded to Parkhill, Smith and Cooper. City Commission Meeting July 6, 2020 Page 2 of 3 After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Lyons to adopt Resolution No. 16-2020 as presented. Motion carried unanimously. RESOLUTION NO. 16-2020 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, REGARDING THE SELECTION OF AN ENGINEERING FIRM TO PROVIDE SERVICES ASSOCIATED WITH THE 2020 MAIN STREET COMMUNITY DEVELOPMENT GRANT PROGRAM. Item 7. Consider and Take Appropriate Action on Governor Greg Abbots Executive Order GA- 28 Directed at Slowing the Spread of COVID-19 in the State of Texas Including Discussion and Collaboration of Mayors Authority Regarding Outdoor Gatherings of 100 or More People. City Manager Joe Price gave a brief overview of the most recent Executive Order issued by Governor Abbot. Mr. Price stated masks are required at gatherings of 10 or more and that the Mayor had the authority of approval for larger gatherings. Discussion only, no action taken. Item 8. Consider and Take Appropriate Action on May 31, 2020 Financial Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Financial Report for consideration. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray to approve the Financial Report as presented. Motion carried unanimously. Item 9. Consider and Take Appropriate Action on May 31, 2020 Investment Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Investment Report for consideration. After discussion Commissioner Lyons moved, duly seconded by Mayor Pro-Tem Jones to approve the Investment Report as presented. Motion carried unanimously. Item 10. Update on Canyon Aqua Park (CAP) Operations. Parks and Recreation Director Brian Noel gave an update on the opening of the CAP in regards to the situation and requirements due to COVID-19. After discussion, City Manager Joe Price and the Commission commended Mr. Noel, Assistant City Manager Jon Behrens, IT Manager Shaun Holtman and CAP Manager Andrew Neighbors and staff on doing a great job getting the CAP open and for the successful management of it amid the pandemic. Informational only, no action required. City Commission Meeting July 6, 2020 Page 3 of 3 Item 11. Presentation from City Engineer Updating Status of Current Public Works and Parks Projects. City Engineer Dwight Brandt updated the City Commission on current projects Brandt Engineers was currently working on. Informational only, no action required. Item 12. Consider and Take Appropriate Action on Ordinance No. 1127 Regarding the City of Canyon Fee Schedule. City Manager Joe Price presented a proposed Fee Schedule. Mr. Price stated with the adoption of a formal fee schedule, all fees and charges for permits, rates, and charges for services would be found in one convenient location in the city code creating a Revenue Component of the proposed 2020-2021 Budget. Mr. Price said he presented the fee schedule so the City Commission would have time to consider it before formal adoption. Mr. Price said the ordinance creating the fee schedule would be brought before the Commission during the budget process. Discussion only, no action taken. Item 13. Executive Session Pursuant to §551.074 Personnel Matters (City Engineer), §551.074 Board Appointments (Canyon Economic Development Corporation) and §551.071 Consultation with Attorney. Mayor Hinders indicated the Commission would adjourn into Executive Session at 6:20 p.m. Item 14. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 9:43 p.m., no action was taken. Item 15. Adjourn There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary