City of Canyon Commission Meetings

City Commission Meeting August 3, 2020 The City Commission of the City of Canyon ,met at 2:00 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Roger Remlinger, and Paul Lyons. Commissioner Randy Ray was unable to attend. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, IT Manager Shaun Holtman, Police Chief Steve Brush, Director of Finance Joel Wright, Fire Chief Dennis Gwyn, Library Director Janice Doan, Director of Public Works Dan Reese, Water Superintendent Eric Whitten, Waste Water Interim Supervisor John Poole, Municipal Court Clerk Sheila Roach, Parks Director Brian Noel, Golf Course Supervisor John Haun, City Manager Office Intern Christian Campbell, City Engineer Dwight Brandt, Canyon Economic Development Corporation President Don Lee, Canyon Economic Development Corporation Treasurer Jim Bryan and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 2:08 p.m. Item 2. Invocation. Mayor Pro-Tem Jones gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Remlinger. Item 4. Approval of the Minutes of the Meeting July 20, 2020. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to approve the minutes of July 20, 2020 as presented. Motion carried unanimously. Item 5. Budget Work Session. City Manager Joe Price presented a draft of the budget layout for 2020-2021. Mr. Price explained the new layout of the budget and the ways it will meet local government budget standards and improve the Bond Rating for the City of Canyon. The Commission took a break at 4:15 pm. reconvening at 4:33 pm. Item 6. Public Comment – Comment from Interested Citizens. No comments were made. Item 7. Consider and Take Appropriate Action on Update of Governor Abbots Executive Orders Directed at Slowing the Spread of COVID-19 in the State of Texas. City Commission Meeting August 3, 2020 Page 2 of 5 City Manager Joe Price gave an update on COVID-19 in the area and the Executive Order currently in place from Texas Governor Greg Abbott. Informational only, no action required. Item 8. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 18-2020, A Resolution of the City Commission of the City of Canyon Approving Project Funding Agreement Between the Canyon Chamber of Commerce and Canyon Economic Development Corporation Relating to the Marketing Plan and Re-Branding of the Chamber Website. Jim Bryan, Treasurer for the Canyon Economic Development Corporation, presented Resolution No. 18-2020 for consideration. Mr. Bryan stated the Canyon Economic Development Corporation met May 7, 2020 and approved a request from the Canyon Chamber of Commerce for $26,000 for special projects to help evolve with the growth of Canyon. Mr. Bryan said the Chamber has contracted with Walcot Studio to rebrand the Chamber and Visit Canyon programs with new logos and total renovation of the websites and communications. After discussion, Commissioner Lyons moved, duly seconded by Mayor Hinders to adopt Resolution No. 18-2020 as presented. Motion carried with Mayor Pro-Tem Jones and Commissioner Remlinger abstaining. RESOLUTION NO. 18-2020 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN THE CANYON CHAMBER OF COMMERCE AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO THE MARKETING PLAN AND REBRANDING OF THE CHAMBER WEBSITE. Item 9. Consider and Take Appropriate Action on Second and Final Reading of Resolution NO. 19-2020, A Resolution of the City Commission of the City of Canyon Approving Project Funding Agreement Between Canyon Main Street and Canyon Economic Development Corporation Relating to the Canyon Comprehensive Marketing Campaign. Jim Bryan, Treasurer for the Canyon Economic Development Corporation, presented Resolution No. 19-2020 for consideration. Mr. Bryan stated the Canyon Economic Development Corporation met May 7, 2020 and approved a request from Canyon Main Street for $29,845 to complete the marketing campaign for 2020. Mr. Bryan stated this was the fourth year for a planned marketing campaign and due to COVID-19 pandemic, there was a loss of HOT revenue for the City. Mr. Bryan said the Board of City Development asked for a reduction in the allocated funds for Canyon Main Street and in consideration of other grantees, Main Street turned back the balance of grant funds. Mr. Bryan said the total budget for the Main Street Marketing Campaign is $34,600 and includes printed media, outdoor advertising for 12 months, graphic design fees, memberships in travel organizations and new light pole banners for 4th Avenue and 23rd Street. City Commission Meeting August 3, 2020 Page 3 of 5 After discussion, Commissioner Remlinger moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 19-2020 as presented. Motion carried unanimously. RESOLUTION NO. 19-2020 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN THE CANYON MAIN STREET AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO THE CANYON COMPREHENSIVE MARKETING CAMPAIGN. Item 10. Consider and Take Appropriate Action on June 30, 2020 Financial Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Financial Report for consideration. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray to approve the Financial Report as presented. Motion carried unanimously. Item 11. Consider and Take Appropriate Action on June 30, 2020 Investment Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Investment Report for consideration. After discussion Commissioner Remlinger moved, duly seconded by Mayor Pro-Tem Jones to approve the Investment Report as presented. Motion carried unanimously. Item 12. Consider and Take Appropriate Action on Contract for Randall County to Assess and Collect Ad Valorem Taxes for the City of Canyon. Finance Director Joel Wright presented an updated Contract that would allow the Randall County Tax Assessor-Collector to consolidate all of the duties, actions, and steps of assessing and collecting ad valorem taxes for the City of Canyon. Mr. Wright stated the updated contract had been reviewed by himself and the City of Canyon Attorney. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to approve of updating the Contract between the City of Canyon and Randall County for Randall County Tax Assessor-Collector to assess and collect ad valorem taxes for the City of Canyon. Motion carried unanimously. Item 13. Consider and Take Appropriate Action on Bids Received for Water Distribution System Improvements – Water Line Replacement – 5th Avenue From 8th Street to 14th Street. Director of Public Works Dan Reese presented bids for the replacement of the water line on 5th Avenue from 8th Street to 14th Street. Mr. Reese stated the water main has been considered for replacement for several years and no one knows its exact age, but think it’s original. Mr. Reese said it has become very problematic and getting to the point where there are so many clamps on it City Commission Meeting August 3, 2020 Page 4 of 5 that it is becoming unrepairable. Mr. Reese stated the funding for the project would come from the remaining water bond funds of approximately $400,000.00. Mr. Reese stated bids were opened June 25, 2020 and five bids were received. BIDDER TOTAL BID AMOUNT DAYS TO COMPLETE Scott Wampler $352,170.00 150 LA Fuller $413,527.00 90 MH Civil $487,000.00 240 Amarillo Utility Contractors $501,855.00 180 Price Builders $536,500.00 180 Mr. Reese said the Public Works Department and the City Engineer recommended awarding the 5th Avenue water line replacement bid to the low bidder, Wampler Construction in the amount of $352,170.00. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Remlinger to award the 5th Avenue water line replacement bid to Wampler Construction in the amount of $352,170.00. Motion carried unanimously. Item 14. Consider and Take Appropriate Action on the School Resource Officer Cooperative Working Agreement for the August 2020 Through May 2021 School Year Between the City of Canyon and the Canyon Independent School District. Chief of Police Steve Brush presented the School Resource Officer Cooperative Working Agreement with Canyon ISD for its annual review. Chief Brush stated the agreement specifies the mission of the School Resource Officer Program, services provided by the Canyon Police Department and Canyon ISD as well as the duties and responsibilities of the School Resource Officers. Chief Brush provided a breakdown of the cost sharing between City of Canyon and CISD. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Lyons to approve the School Resource Officer Cooperative Agreement between the City of Canyon and the Canyon Independent School District. Motion carried unanimously. Item 15. Executive Session Pursuant to §551.074 Personnel Matters – Board Appointments (Canyon Economic Development Corporation Board), §551.072 for Deliberation about Real Property and §551.071 Consultation with Attorney. Mayor Hinders indicated the Commission would adjourn into Executive Session at 5:01 p.m. City Commission Meeting August 3, 2020 Page 5 of 5 Item 16. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 6:12 p.m., no action was taken. Item 17. Adjourn There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary