City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 4:30 p.m. on the 7th day of June 2021, in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items. The meeting is broadcast on YouTube. YouTube does provide closed captioning on the recorded video, it is not provided real-time. 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of May 10, 2021. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Update of Governor Greg Abbotts Executive Orders Directed at Slowing the Spread of COVID-19 in the State of Texas. 7. Presentation of Distinguished Budget Presentation Award from Government Finance Officers Association (GFOA). 8. Update on the Outdoor Warning Sirens Improvement Project. 9. Consider and Take Appropriate Action on Resolution No. 30-2021, A Resolution by the City Commission of the City of Canyon, Texas, Supporting the Development and Implementation of a Community Wildfire Protection Plan in Accordance with the Healthy Forest Restoration Act and Providing an Effective Date. 10. Consider and Take Appropriate Action on Bids Received for City of Canyon Internet Service Provider Contract. 11. Consider and Take Appropriate Action on Resolution No. 27-2021, A Resolution of the City Commission of the City of Canyon, Texas, Awarding the Depository Services Contract to Happy State Bank and Authorizing the City Manager to Execute and Negotiate the Agreements Necessary for the Depository Services Contract. 12. Consider and Take Appropriate Action on Resolution No. 28-2021, A Resolution of the City Commission of the City of Canyon, Texas, Prescribing Limitations on Parking or Standing Motor Vehicles or Trailers During A Parade to be Held July 3, 2021, in the City of Canyon. 13. Consider and Take Appropriate Action on Resolution No. 29-2021, A Resolution of the City Commission of the City of Canyon, Texas, Granting Exclusive Management Rights to the Canyon Chamber of Commerce Over the Downtown Square, Conner Park and Public Areas In and Around These Areas During the Annual Fourth of July Celebration July 3, 2021. 14. Consider and Take Appropriate Action on Resolution No. 31-2021, A Resolution Considering All Matters Incident and Related to Approving and Authorizing Publication and Posting of Notice of Intention to Issue Certificates of Obligation, Including the Adoption of Resolution No. 31-2021 Pertaining Thereto. 15. Executive Session Pursuant to §551.071 Consultation with Attorney, and §551.072 Deliberations about Real Property. City of Canyon 16. Consider and Take Appropriate Action on Items Discussed in Executive Session. 17. Consider and Take Appropriate Action on Meeting Dates for July, August and September 2018. 18. Adjourn. Joe Price Joe Price, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 4th day of June 2021. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting May 10, 2021 The City Commission of the City of Canyon at 4:30 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Paul R. Lyons and Randy Ray. Commissioner Remlinger was unable to attend. Commissioner Kelsey Ward took her respective seat at the dais after being sworn in. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, IT Director Shaun Holtman, Director of Communications and Community Engagement Megan Nelson, Library Director Janice Doan, Director of Public Works Dan Reese, Assistant Director of Public Works Chris Enriquez, Police Chief Steve Brush, Fire Chief Dennis Gwyn, Fire Department Captain Vince Whitfill, Fireman Dan Root, Director of Finance Joel Wright, Utility Supervisor Eric Whitten, Parks Director Brian Noel, City Engineer Dwight Brandt, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:32 p.m. Item 2. Invocation. Commissioner Ray gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Hinders. Item 4. Approval of Minutes of the Meeting of May 3, 2021. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray to approve the minutes of May 3, 2021 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comment made. Item 6. Consider and Take Appropriate Action on Update of Governor Greg Abbotts Executive Orders Directed at Slowing the Spread of COVID-19 in the State of Texas. City Manager Joe Price and Assistant City Manager Jon Behrens gave an update on COVID-19. Mr. Behrens gave a brief update on the Fire Department providing vaccines to participants of Meals on Wheels. Mayor Hinders expressed the importance of everyone getting vaccinated. Item 7. Consider and Take Appropriate Action on Resolution No. 24-2021, A Resolution of the City Commission of the City of Canyon, Texas, Canvassing the Returns and Declaring the Results of a General Election Held May 1, 2021 for the Purpose of Electing Mayor Place 1, and Commissioners Places, 2, 3, 4, and 5. City Commission Meeting May 10, 2021 Page 2 of 3 City Secretary Gretchen Mercer presented the final results of the City of Canyon General Election for Mayor, and Commissioners Place 2, 3, 4, and 5. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray to adopt Resolution No. 24-2021 as presented. Motion carried unanimously. RESOLUTION NO. 24-2021 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS CANVASSING THE RETURNS AND DECLARING THE RESULTS OF A GENERAL ELECTION HELD MAY 1, 2021 FOR THE PURPOSE OF ELECTING MAYOR PLACE 1, AND COMMISSIONERS PLACES 2, 3, 4 AND 5. Item 8. Oath of Office for Mayor Place 1, and Commissioners Place 2, 3, 4 and 5, Duly Elected for the Purpose of the May 1, 2021 General Election. City Attorney Chuck Hester administered the Oath of Office to Mayor Gary Hinders, Commissioner Place 2 Cordell R. Jones, Commissioner Place 3 Paul R. Lyons, Commissioner Place 4 Kelsey Ward, and Commissioner Place 5 Randy Ray. The newly elected Commissioners and Mayor took their seats. Item 9. Consider and Take Appropriate Action on Election of Mayor Pro-Tem for the City of Canyon Commission. Each Commissioner was provided with a blank sheet of paper to place their vote. The nominees were tallied with Commissioner Cody Jones receiving the majority vote to be the Mayor Pro-Tem. Item 10. Presentation of Proclamation for Mental Health Awareness Month. Mayor Hinders presented a Proclamation for Mental Health Awareness Month. Mackenzie Ellis, Student Advocate for Canyon ISD was present to accept the Proclamation. Item 15. Executive Session Pursuant to §551.071 Consultation with Attorney, and §551.072 Deliberations About Real Property Mayor Hinders indicated the Commission would adjourn into Executive Session at 4:53 pm. Item 16. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 6:03 pm, no action was taken. Item 17. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned. City Commission Meeting May 10, 2021 Page 3 of 3 ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary AGENDA ITEM 7 AGENDA To: Honorable Mayor and City Commission From: Joe Price, City Manager and Joel Wright, Finance Director Date: June 7, 2021 Re: Presentation of Distinguished Budget Presentation Award from Government Finance Officers Association (GFOA) The City Annual Budget is one of the most important items that we do at the City of Canyon. The City Staff live and breathe the budget every single day. Last year, the City Staff took a big challenge to improve the budget and meet the National Standard by the Government Finance Officers Association (GFOA). This challenge was one of the big tasks that the organization has been tasked to do. Through a team effort of the Directors, Supervisors and City Management and the leadership of the City Commission, the City of Canyon has received the highest accolade that a City Budget can receive. According to GFOA, this award is the highest form of recognition in governmental budgeting. Its attainment represents a significant achievement by our organization. The City of Canyon has never received this award and should be proud of this accomplishment. Upon conclusion of this agenda item, the PIO will transmit a Press Release to the local media outlets. Attachments from GFOA on the scoring criteria for the City of Canyon Annual Budget. RECOMMENDED MOTION None City of Canyon April 19, 2021 Joseph Price City Manager City of Canyon 301 16th Street Canyon, TX 79015 Dear Mr. Price: We are pleased to inform you, based on the examination of your budget by a panel of independent reviewers, that your budget document has been awarded the Distinguished Budget Presentation Award from Government Finance Officers Association (GFOA) for the current fiscal period. This award is the highest form of recognition in governmental budgeting. Its attainment represents a significant achievement by your organization. The Distinguished Budget Presentation Award is valid for one year. To continue your participation in the program, it will be necessary to submit your next annual budget document to GFOA within 90 days of the proposed budget's submission to the legislature or within 90 days of the budget's final adoption. Information about how to submit an application for the Distinguished Budget Program application is posted on GFOA's website. Each program participant is provided with confidential comments and suggestions for possible improvements to the budget document. Your comments are enclosed. We urge you to carefully consider the suggestions offered by our reviewers as you prepare your next budget. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual(s) or department designated as being primarily responsible for its having achieved the award. Enclosed is a Certificate of Recognition for Budget Preparation for: Finance Department Continuing participants will receive a brass medallion that will be mailed separately. First-time recipients will receive an award plaque within eight to ten weeks. Enclosed is a camera-ready reproduction of the award for inclusion in your next budget. If you reproduce the camera-ready image in your next budget, it should be accompanied by a statement indicating continued compliance with program criteria. The following standardized text should be used: Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Canyon, Texas, for its Annual Budget for the fiscal year beginning October 01, 2020. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. A press release is enclosed. Upon request, GFOA can provide a video from its Executive Director congratulating your specific entity for winning the Budget Award. We appreciate your participation in this program, and we sincerely hope that your example will encourage others in their efforts to achieve and maintain excellence in governmental budgeting. The most current list of award recipients can be found on GFOA's website at www.gfoa.org. If we can be of further assistance, please contact the Technical Services Center at (312) 977-9700. Sincerely, Michele Mark Levine Director, Technical Services Center Enclosure FOR IMMEDIATE RELEASE April 19, 2021 For more information, contact: Technical Services Center Phone: (312) 977-9700 Fax: (312) 977-4806 E-mail: budgetawards@gfoa.org (Chicago, Illinois)--Government Finance Officers Association is pleased to announce that City of Canyon, Texas, has received GFOA's Distinguished Budget Presentation Award for its budget. The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as:  a policy document  a financial plan  an operations guide  a communications device Budget documents must be rated "proficient" in all four categories, and in the fourteen mandatory criteria within those categories, to receive the award. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual(s) or department designated as being primarily responsible for having achieved the award. This has been presented to Finance Department. There are over 1,600 participants in the Budget Awards Program. The most recent Budget Award recipients, along with their corresponding budget documents, are posted quarterly on GFOA's website. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America. Government Finance Officers Association (GFOA) advances excellence in government finance by providing best practices, professional development, resources and practical research for more than 20,500 members and the communities they serve. GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO City of Canyon Texas For the Fiscal Year Beginning October 01, 2020 Executive Director The Government Finance Officers Association of the United States and Canada presents this CERTIFICATE OF RECOGNITION FOR BUDGET PREPARATION to Finance Department City of Canyon, Texas The Certificate of Recognition for Budget Preparation is presented by the Government Finance Officers Association to those individuals who have been instrumental in their government unit achieving a Distinguished Budget Presentation Award. The Distinguished Budget Presentation Award, which is the highest award in governmental budgeting, is presented to those government units whose budgets are judged to adhere to program standards Executive Director Date: April 19, 2021  BUDGET REVIEW COMPOSITE RATING FORM GFOA Distinguished Budget Presentation Awards Program Agency: Canyon, TX Fiscal Year beginning: October 2020 Document number: B9943581 At least 2 of the three reviewers must rate the document "proficient" or "outstanding on all four overall categories and all mandatory criteria in order for the document to receive the award Information Not Present Does Not Satisfy Proficient Outstanding (1) (2) (3) (4) R1 R2 R3 R1 R2 R3 R1 R2 R3 R1 R2 R3 Introduction and Overview * C1 Table of contents (mandatory) P1 Strategic goals & strategies P2 Short-term organization-wide factors influencing decisions * P3 Priorities and issues (mandatory) * C2 Budget overview (mandatory) Financial Structure, Policy, and Process * O1 Organizational chart (mandatory) F1 Fund descriptions and fund structure O2 Department/fund relationship F2 Basis of budgeting * P4 Financial policies (mandatory) * P5 Budget process (mandatory) Financial Summaries * F3 Consolidated financial schedule (mandatory) * F4 Three (four) year consolidated & fund financial schedules (mandatory) * F5 Fund balance (mandatory) * F6 Revenues (mandatory) F7 Long-range financial plans Capital & Debt * F8 Capital expenditures (mandatory) F9 Impact of capital investments on operating budget * F10 Debt (mandatory) Departmental Information * O3 Position summary schedule (mandatory) * O4 Department descriptions (mandatory) O5 Unit goals and objectives O6 Performance measures Document-wide Criteria C3 Statistical/supplemental section C4 Glossary C5 Charts and graphs C6 Understandability and usability Overall Overall as a policy document Overall as a financial plan Overall as a operations guide Overall as a communications device Special Capital recognition (three "outstanding ratings on F8 N and F9) Special Performance Measure recognition (three N "outstanding" ratings on O6) Name of Entity: State/Province: City of Canyon Texas Reviewer ID Document Number: 254 Fiscal Year: 2020-2021 Record Number Introduction and Overview C1. Mandatory: Include a table of contents that makes it easier to locate information in the document. 4 - Comments: The table of contents is good; easy to locate information; nice and clear. P1. Mandatory: Provide a coherent statement of organization-wide, strategic goals and strategies that address long-term concerns and issues. 3 - Comments: Good summary of strategic goals addressing the long-term issues and concerns of the government, although brief; would be useful to expand on them a little. P2. Mandatory: Provide a budget message that articulates priorities and issues for the upcoming year. The message should describe significant changes in priorities from the current year and explain the factors that led to those changes. The message may take one of several forms (e.g., transmittal letter, budget summary section). 3 - Comments: The budget message is good, as it highlights the issues, concerns, and priorities for the upcoming budget year. C2. Mandatory: An overview of significant budgetary items and trends should be provided. The overview should be presented within the budget document either in a separate section (e.g., budget-in-brief) or integrated within the transmittal letter. 3 - Comments: Good overview of significant budgetary items and trends. Financial Structure, Policy, and Process O1. Mandatory: Provide an organization chart(s) for the entire entity. 3 - Comments: The organizational chart is good. F1. Describe all funds that are subject to appropriation. 3 - Comments: Good discussion of funds the government currently maintains. O2. Provide narrative, tables, schedules, or matrices to show the relationship between functional units, major funds, and nonmajor funds in the aggregate. 3 - Comments: Good use of narratives, tables, and schedules throughout the document. F2. Explain the basis of budgeting for all funds, whether cash, modified accrual, or some other statutory basis. 3 - Comments: Good discussion of basis of budgeting and accounting. P3. Mandatory: Include a coherent statement of entity-wide long-term financial policies. 4 – Comments: Good discussion of organization-wide long-term financial policies; nice and clear. P4. Mandatory: Describe the process for preparing, reviewing, and adopting the budget for the coming fiscal year. It also should describe the procedures for amending the budget after [Page 21.City of Canyon.TX] adoption. 4 - Comments: Good discussion of the budget process, including the calendar and post- adoption amendment; nice and clear. Financial Summaries F3. Mandatory: Present a summary of major revenues and expenditures, as well as other financing sources and uses, to provide an overview of the total resources budgeted by the organization. 3 - Comments: Good summary of revenues and expenditures. F4. Include summaries of revenues and other financing sources, and of expenditures and other financing uses for the prior year actual, the current year budget and/or estimated current year actual, and the proposed budget year. 3 - Comments: Good summary of revenues and other financing sources, as well as of expenditures and other financing uses; covers the requisite years. F5. Mandatory: Include projected changes in fund balance/net position for appropriated governmental funds included in the budget presentation. 3 - Comments: Good discussion of changes in fund balances; covers the requisite years. F6. Mandatory: Describe major revenue sources, explain the underlying assumptions for the revenue estimates, and discuss significant revenue trends. 3 - Comments: Good discussion of major revenue sources and their underlying trends. F7. Explain long-range operating financial plan and its effect upon the budget and the budget process. 2 - Comments: No discussion of any long-range financial plan and/or its effect on the budget and the budget process; however, there is a good summary of revenues and expenditures through 2021; also, it appears that the government uses revenue forecasts, but it needs to extend it beyond 2021 and present it within the framework of a long-range financial plan. . Capital & Debt F8. Mandatory: Include budgeted capital expenditures, whether authorized in the operating budget or in a separate capital budget. 4 - Comments: Good discussion of capital improvement projects, their projected costs, and sources of funding; nice and clear. F9. Mandatory: Include financial data on current debt obligations, describe the relationship between current debt levels and legal debt limits, and explain the effects of existing debt levels on current operations. 4 - Comments: Good discussion of debt policy, debt obligations and payment schedule; would be useful to highlight a little on legal debit limit and also on the effect the existing debt levels have on current operations of the government; overall, nice and clear. Departmental/Program Information O3. Mandatory: A schedule or summary table of personnel or position counts for prior, current and budgeted years shall be provided. 3 - Comments: Good summary of position counts; covers the requisite years. [Page 22.City of Canyon.TX] O4. Mandatory: Include departmental/program, descriptions. 3 - Comments: Good summary of activities, services, and functions, as carried out by various units of the government. O5. Include clearly stated goals and objectives of the department or program. 3 - Comments: Good discussion of mission, goals, objectives and accomplishments. O6. Mandatory: Provide objective measures of progress toward accomplishing the government’s mission as well as goals and objectives for specific units and programs. 3 - Comments: Good summary of performance measures; covers the requisite years. Document-wide Criteria C3. Include statistical and supplemental data that describe the organization, its community, and population. It should also furnish other pertinent background information related to the services provided. 3 - Comments: Good supplementary information about the government and the community it serves. C4. A glossary should be included for any terminology (including abbreviations and acronyms) that is not readily understandable to a reasonably informed lay reader. 4 - Comments: The glossary of terms is good; nice and clear. C5. Charts and graphs should be used, where appropriate, to highlight financial and statistical information. Narrative interpretation should be provided when the messages conveyed by the graphs are not self-evident. 3 - Comments: Good mixture of graphs and charts. C6. The budget information should be produced and formatted in such a way as to enhance its understanding by the average reader. It should be attractive, consistent, and oriented to the reader's needs. 3 - Comments: Good document, overall; simple and easy to follow. Budget Review Narrative Entity: City of Canyon, TX Record No.: 300252513 Document No.: B9943581 Reviewer ID: V088 General Comments: Thank you for submitting your budget document for GFOA’s Distinguished Budget Presentation Award consideration for the 2020-21 fiscal year. It was an absolute pleasure to read and analyze. I appreciated the careful approach you took to presenting financial and operational information succinctly but comprehensively. In my opinion a reader/user of this document will find useful information on the priorities of the City of Canyon for the coming year and how it planned to deploy financial resources to meet them. A wonderful communication device. Well done. Areas of Emphasis: 1. The effort you put into departmental descriptions, objectives, and performance measurements was impressive. I was particularly taken with your approach to identifying and describing your unit goals and accomplishments. Performance metrics were, for some departments, not necessarily performance metrics but correlated statistics or observations about the organization or community but nonetheless conveyed important context to support the purpose and function of those budget units. 2. Top marks on your charts and graphs. They were relevant, easy to understand, and helped to make the hard numbers more digestible. 3. Departmental relationships to funds was a bit of a challenge to understand. A summary schedule by fund outlining each department that draws resources from each budgeted fund would be a useful element to include. It could also be accomplished during the departmental presentation section using a schedule for each department outlining the funds that department operates in or draws resources from. 4. Fund balance presentation was a little too unclear and generalized. You presented the City’s overall fund balance position, but more detail is needed. Each budgeted fund should be presented in a summary schedule noting the beginning fund balance, revenues, appropriations, other financing sources and uses, and estimated ending fund balance. Such a schedule is appropriately found in the summary section at the beginning of the document. 5. Your capital presentation was useful and clear. To strengthen it further consider developing and including a five-year capital improvement program. This will provide decision makers an understanding of the potential intermediate and long-term needs in capital that need to be planned for in the near term. Name of Entity: City of Canyon State/Province: Texas Reviewer ID V822 Document Number B9943581 Fiscal Year: 2020-2021 Record Number 300252513 Introduction and Overview C1. Mandatory: The document shall include a table of contents that makes it easier to locate information in the document. 3 – Proficient table of contents. P1. The document should include a coherent statement of organization-wide, strategic goals and strategies that address long-term concerns and issues. 3 – Budget Message provides the municipalities goals and strategies for the near and long term. I rated as proficient. P2. The document should describe the entity’s short-term factors that influence the decisions made in the development of the budget for the upcoming year. 3 – Proficient in identifying the short-term organization wide factors that influences the decision in the making of this budget. P3. Mandatory: The document shall include a budget message that articulates priorities and issues for the upcoming year. The message should describe significant changes in priorities from the current year and explain the factors that led to those changes. The message may take one of several forms (e.g., transmittal letter, budget summary section). 3 – The document does a proficient job highlighting the priorities and issues of the city against the current constraints. They do a very good job explaining to the reader the challenges the municipality is facing. C2. Mandatory: The document should provide an overview of significant budgetary items and trends. An overview should be presented within the budget document either in a separate section (e.g., executive summary) or integrated within the transmittal letter or as a separate budget-in-brief document. 3 – This budget document communicates the significant information in the budget to the reader. The information provided meets the criteria for creative communication. Financial Structure, Policy, and Process O1. Mandatory: The document shall include an organization chart(s) for the entire entity. 3 – Proficient. Complete municipal organizational chart. F1. The document should include and describe all funds that are subject to appropriation. 3 – This document does a great job at describing the funds utilized by the city and the fund structure. O2. The document should provide narrative, tables, schedules, or matrices to show the relationship between functional units, major funds, and nonmajor funds in the aggregate. 3 – This document includes the information that to show the relationship between funds. F2. The document shall explain the basis of budgeting for all funds, whether cash, modified accrual, or some other statutory basis. 3 – The city did an outstanding job of explaining the basis of the budget and clearly identifying the basis of budgeting compared to the entity’s audited financial statements P4. Mandatory: The document should include a coherent statement of entity-wide long-term financial policies. 3- Proficient. This criteria has been met with the inclusion of the city’s financial policies in this document. P5. Mandatory: The document shall describe the process for preparing, reviewing, and adopting the budget for the coming fiscal year. It also should describe the procedures for amending the budget after adoption. 3 – The budget document is proficient in identifying the budget process, review and adoption phases of the city’s budget. Financial Summaries 1 F3. Mandatory: The document shall present a summary of major revenues and expenditures, as well as other financing sources and uses, to provide an overview of the total resources budgeted by the organization. 3 – Proficient. The budget document does a proficient job of providing financial schedules. I was able to find a consolidated chart of the financial schedule. This document also included the fund balance as well as revenues, so I rated this section proficient. F4. Mandatory: The document must include summaries of revenues and other financing sources, and of expenditures and other financing uses for the prior year actual, the current year budget and/or estimated current year actual, and the proposed budget year. 3 – I was able to find a three year fund financial schedule. Rated Proficient. F5. Mandatory: The document shall include projected changes in fund balances, as defined by the entity in the document, for appropriated governmental funds included in the budget presentation (fund equity if no governmental funds are included in the document). 3- Proficient. This document also included the fund balance as well as revenues, so I rated this section proficient. F6. Mandatory: The document shall describe major revenue sources, explain the underlying assumptions for the revenue estimates, and discuss significant revenue trends. 3 – The revenues are included in this document. More revenue trend discussion could be good for presenting the big picture to stakeholders. The mandatory requirement is met. F7. The document should explain long-range financial plans and its affect upon the budget and the budget process. 1- A budget overview provides a high level summary of the city and discussion of the current state of the local economy and future outlook. I found long term goals identified in each section. I did not find an overview of the guidance to develop the city’s focus therefore rated this as information not present. Capital & Debt F8. Mandatory: The document should include budgeted capital expenditures, whether authorized in the operating budget or in a separate capital budget. 3 – The capital project fund provides program functions and each specific project and associated cost. I rate as proficient. F9. The document should describe if and to what extent significant nonrecurring capital expenditures will affect the entity’s current and future operating budget and the services that the entity provides. N/A –Impacts of capital investments on city operations or anticipated additional revenue and expenditure reductions should be briefly described. I did not find this information and rate this as not applicable to these projects. F10. Mandatory: The document shall include financial data on current debt obligations, describe the relationship between current debt levels and legal debt limits, and explain the effects of existing debt levels on current operations. 3 – Proficient. The Debt information is included. Departmental Information O3. Mandatory: A schedule or summary table of personnel or position counts for prior, current and budgeted years shall be provided. 3 – The number of full time equivalent positions is included. Job titles are included. O4. Mandatory: The document shall describe activities, services or functions carried out by organizational units. 3 – Each department includes a description of services and functions, mission, goals and objectives and accomplishments. This provides information on the value of services of provided. I particularly like the formatting of this section. O5. The document should include clearly stated goals and objectives of organizational units (e.g., departments, divisions, offices or programs). 3 – The document includes goals and objectives for each city department. 2 O6. The document should provide objective measures of progress toward accomplishing the government’s mission as well as goals and objectives for specific units and programs. 3 – Performance indicators are included in each section of the budget document. Make sure to includes workload measures and productivity measures in the budget document. Make sure these measures are viable and accurately measure information stakeholders would require to understand the operations of the this city. Document-wide Criteria C3. The document should include statistical and supplemental data that describe the organization, its community, and population. It should also furnish other pertinent background information related to the services provided. 3- Proficient. This criterion is met with this budget document. C4. A glossary should be included for any terminology (including abbreviations and acronyms) that is not readily understandable to a reasonably informed lay reader. 3 – Proficient. The glossary is included in this budget document. C5. Charts and graphs should be used, where appropriate, to highlight financial and statistical information. Narrative interpretation should be provided when the messages conveyed by the graphs are not self-evident. 3- Proficient. The charts and graphs are included and well done. You have many charts to support the verbiage included in your summation. C6. The document should be produced and formatted in such a way as to enhance its understanding by the average reader. It should be attractive, consistent, and oriented to the reader's needs. 3 – The budget document is easy to navigate. Pages are numbered and page orientation is correct. 3 AGENDA ITEM 8 AGENDA To: Joe Price, City Manager From: Dennis Gwyn Date: June 3, 2021 Re: Update on Outdoor Warning Siren System We have received a final quote for the outdoor warning siren system. The quote includes five (5) warning sirens, three (3) direct burial poles, one (1) bolt-down pole, the control and activation system, and all other associated equipment for the system. Total cost for the equipment is $120,776.96. Additionally, we have received a quote for installation from A&J Electric in Amarillo for the installation of the system in the amount of $45,000. A&J Electric is the contractor that installs the same equipment for the Amarillo Office of Emergency Management and is very familiar with the logistics of and the installation of the equipment. With receiving the above-mentioned quotes, the total cost for the system is $ 165,776.96, minus the commitment of partial reimbursement from WTAMU for the siren that will be replaced on top of the WTAMU Classroom Center building. Installation locations will be: 4th Avenue near Hix Rd. (existing location, new pole and equipment) WTAMU Classroom Center (existing location on roof of building) 2500 block of 17th Avenue, south alley. (new location on CISD property) 300 block of First Avenue, City Street Barn (new location) Spring Canyon Elementary School, (new location) Delivery of the sirens and associated equipment is approximately 6 – 8 weeks. Delivery of the galvanized steel poles is approximately 10 – 12 weeks. City of Canyon AGENDA ITEM 9 AGENDA To: Joe Price, City Manager From: Dennis Gwyn. Fire Chief Date: June 2, 2021 Re: Consider and Take Appropriate Action on Resolution No. 30-2021, A Resolution by the City Commission of the City of Canyon, Texas Supporting the Development and Implementation of a Community Wildfire Protection Plan in Accordance with the Healthy Forest Restoration Act and Providing an Effective Date. The Fire Department has been working towards the development of a Community Wildfire Protection Plan (CWPP) that has and continues to identify areas in and adjacent to the City that pose a concern in the event of a wildfire encroaching upon the city. The Fire Department has been working with the Texas A&M Forest Service to create a formal working relationship to further the development and implementation of a CWPP for the City. Two major components to formally establish the working relationship is the signing of a Memorandum of Understanding (MOU) between the organizations and the adoption of the attached Resolution. It is staff’s recommendation to adopt Resolution No. 30-2021 RECOMMENDED MOTION I move to “adopt / deny” Resolution No. 30-2021 to support the development of a Community Wildfire Protection Plan for the City of Canyon. City of Canyon  RESOLUTION NO. 30-2021 A RESOLUTION BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS SUPPORTING THE DEVELOPMENT AND IMPLIMENTATION OF A COMMUNITY WILDFIRE PROTECTION PLAN, IN ACCORDANCE WITH THE HEALTHY FOREST RESTORATION ACT; PROVIDING AN EFFECTIVE DATE. WHEREAS, Texas is experiencing unprecedented growth and development in areas that were once rural coupled with an increase in the occurrence of wildfires; and WHEREAS, it is in these areas where development meets vegetation or the Wildland Urban Interface that the greatest risk to public safety and property from wildfires exists; and WHEREAS, the best defense is preparedness and public education concerning the dangers that wildfire poses to the residents and natural resources of the City of Canyon; and WHEREAS, a Community Wildfire Protection Plan (CWPP) is authorized under the provisions outlined in Title 1 of the Healthy Forest Restorations Act of 2003; and WHEREAS, a CWPP is a written document, mutually agreed upon by local governments, state governments, and other stakeholders in consultation with federal agencies that identifies how a community will reduce its risks from wildland fire; and WHEREAS, a CWPP addresses structural ignitability, prioritizes hazardous fuels reduction efforts on public and private lands and is developed collaboratively; and WHEREAS, the development of a CWPP gives a community an opportunity to influence the manner in which hazardous fuels are reduced on lands in proximity to communities; and WHEREAS, communities with a CWPP offer the best solution for communities at risk from wildfire to mitigate said risks; and WHEREAS, communities with a CWPP receive priority when state and federal funding is allocated for mitigation and a CWPP is the most effective means to keep our community safe from wildfire. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION FOR THE CITY OF CANYON, TEXAS THAT: SECTION 1. The City of Canyon City Commission urges the citizens of City of Canyon to participate in the development of a City of Canyon Community Wildfire Protection Plan in accordance with the Healthy Forest Restoration Act. 1 of 2  SECTION 2. The meeting at which this Resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. SECTION 3. To the extent any Resolution previously adopted by the City Commission is inconsistent with this Resolution, it is hereby superseded. SECTION 4. This Resolution shall become effective from and after its passage. PASSED AND APPROVED this 7th day of June 2021. ____________________________________ GARY HINDERS, MAYOR ATTEST: __________________________________________ GRETCHEN MERCER, CITY SECRETARY 2 of 2 AGENDA ITEM 10 AGENDA To: Joe Price, City Manager From: Shaun Holtman, I.T. Director Date: June 7, 2021 Re: Consider and Take Appropriate Action on Bids Received for City of Canyon Internet Service Provider Contract. I have received three bids to renew/replace internet services for all city departments. We will be replacing/or continuing ATT fiber internet at city hall and Suddenlink at the CAP, Parks, PDC Golf, IT/Water, and the city hall backup. In addition to replacing the internet at the mentioned sites, we will be adding connections at: • Three Water towers – to support Public Works lift/pump stations. • Kim Road – Backup internet, supports IT’s Desaster Recovery plan. Some of the “pros” associated with upgrading internet circuits: (1) Cost savings, we will be cutting our communication costs in half. (2) Faster internet (3) Easier to secure (4) Easier to monitor (5) More resilient network I do not see any cons to upgrading All internet traffic will come back through City Hall, enabling me to protect a single point of entry. All server backups and failover internet will go to Kim road. RECOMMENDED MOTION We recived bids Thursday the 3rd of June so I will need additional time to contact references and review bids. I will have a recommendation for the commission at Mondays meeting. City of Canyon AGENDA ITEM 11 AGENDA To: Joe Price, City Manager From: Joel Wright, Director of Finance Date: May 28, 2021 Re: Consider and Take Appropriate Action on Resolution No. 27-2021, A Resolution of the City Commission of the City of Canyon, Texas, Awarding the Depository Services Contract to Happy State Bank and Authorizing the City Manager to Execute and Negotiate the Agreements Necessary for the Depository Services Contract. Resolution No. 27 -2021 The current depository services contract with Happy State Bank will expire on August 31, 2021. Based on State statues the term of the agreement has no more remaining renewal and extension periods. The City of Canyon engaged Valley View Consulting to assist with the solicitation, preparing the Request for Application (RFA) documents, evaluation of applications received and the formation of a recommendation for City Commission. Pursuant to Chapter 105 of the Texas Local Government Code the City of Canyon solicited requests for applications to provide depository services from eligible financial institutions located within the City of Canyon municipal boundaries. Banks notified of this RFA were, Amarillo National Bank, First United Bank, Happy State Bank, Wellington State Bank and Wells Fargo Bank, N.A. The City received one (1) application and after review and analysis of the application, has determined that the application submitted by Happy State Bank is advantageous for the City of Canyon. RECOMMENDED MOTION “I move to approve/not approve Resolution No. 27-2021”. City of Canyon May 4, 2021 Mr. Joel A. Wright, CPA Director of Finance City of Canyon 301 16th Street Canyon, Texas 79015 Dear Mr. Wright: Thank you for the opportunity to assist the City of Canyon, Texas (the “City”) with this Primary Depository Services Request for Applications (“RFA”) project. The objective of this engagement was to solicit the area financial institutions for depository services, evaluate RFA responses, and then select a primary depository institution prior to the expiration of the current depository contract. The original depository contract term of five (5) years allowed by statute expires on August 31, 2021. This contract, upon approval will commence on September 1, 2021 and terminate on August 31, 2023, with three (3) additional one-year extension options. Procedure The Primary Depository Bank Services RFA project began with the establishment of a Calendar of Events to ensure that the required project steps were performed in a timely and sequential manner. The process for selecting a Primary Depository is governed by the State of Texas Local Government Codes: Chapter 105 Municipal Depository Act; Chapter 176 Conflict of Interest Act; Chapter 2256 Public Funds Investment Act; and Chapter 2257 Public Funds Collateral Act. In addition to complying with these State statutory requirements, it was necessary to understand and comply with the City’s financial and purchasing policies and Investment Policy. The RFA project included the following steps: 1. Analyzed historical bank service usage and depository balance records. 2. Reviewed the minimum banking services and any potential additional services. 2428 Carters Mill Road, Huddleston, VA 24104-4003 540.297.3419 Page 2 of 3 3. Developed a list of eligible financial institutions within the City’s municipal boundaries: Amarillo National Bank First United Bank Happy State Bank (Incumbent) Wellington State Bank Wells Fargo Bank, N.A. 4. Contacted each of the financial institutions to confirm distribution information, describe process, and identify the designated recipient. 5. Drafted the Request for Application (RFA) for staff review and approval. 6. Posted the notice and advertised as required. 7. Distributed RFAs to the identified and receptive financial institutions. 8. Held a non-mandatory, virtual, pre-application conference via Zoom that was attended by representatives of: Amarillo National Bank Happy State Bank (Incumbent) Wellington State Bank 9. No additional RFA requests were received as a result of the advertisement. 10. By the closing deadline, one (1) application was received from: Happy State Bank (Incumbent) The evaluation of the application was based on, but not limited to, the following criteria, in no particular order of priority: 1. Ability to perform and provide the required and requested services, 2. Reputation of applicant and quality of services, 3. Cost of services, 4. Transition cost, retention and transition offers and incentives, 5. Interest paid on interest bearing accounts and deposits, 6. Earnings credit calculation on compensating balances, 7. Completeness of application and agreement to points outlined in the RFA, 8. Convenience of location(s), 9. Previous service relationship with the City, and 10. Financial strength and stability of the institution. Application Analysis The analysis began with an overall review of Happy State Bank’s general financial strength and ability to provide the depository services necessary to meet the City’s current and future service needs. 2428 Carters Mill Road, Huddleston, VA 24104-4003 540.297.3419 Page 3 of 3 Fees Happy State Bank provided a NO FEE application for all banking services. Earnings Credit Earnings credit was not applicable for the NO FEE application. Financial Summary The following table summarizes the projected net income for the City over the anticipated two- year initial term and the allowed five-year term of the contract: Recommendation: Happy State Bank has served the City well over the current depository contract period. Based on the evaluation of the application submitted by Happy State Bank, the staff recommends the City Commissioners award the depository contract to Happy State Bank as it provides the most advantageous terms to the City. As the City’s consultants for this project, we concur with the City staff’s recommendation that the City Commissioners award the Primary Depository Services contract to Happy State Bank. Please contact Tom Ross, Tim Pinon or me to discuss any questions or for additional information. Thank you for this opportunity to once again serve the City of Canyon. With regards, E. K. Hufstedler, III Valley View Consulting, LLC 2428 Carters Mill Road, Huddleston, VA 24104-4003 540.297.3419  City of Canyon, Texas Primary Depository Bank Services - RFA May 4, 2021 Evaluation Criteria 1 Ability to perform and provide the required and requested services; 2 Reputation of applicant and quality of services; 3 Cost of services; 4 Transition cost, retention and transition offers and incentives; 5 Interest paid on interest bearing accounts and deposits; 6 Earnings credit calculation on compensating balances; 7 Completeness of application and agreement to points outlined in the RFA; 8 Convenience of locations; 9 Previous service relationship with the City; and 10 Financial strength and stability of the institution. DETAIL RESPONSE ANALYSIS OF DEPOSITORY BANK SERVICES Required Bank Services 1 Online Banking Services Yes 2 Wire Transfers Yes 3 ACH Yes 4 ACH Positive Pay / Debit Blocking and Filtering Yes 5 Positive Pay and Account Reconciliation Service Yes 6 Post No Checks Yes 7 Employee Check Cashing Yes 8 Remote Deposit Capture Yes 9 Returned Check Reprocessing Yes 10 Funds Availability Yes 11 Bank Statements Yes 12 Account Analysis Yes 13 Account Settlement / Payment for Services N/A Fees Waived 14 Balance Assessment / Recoupment Fee Waived 15 Earnings Credit Rate / Formula / Floor N/A Fees Waived 16 Reserve Requirement No 17 Interest Rate Option 13 Week T-Bill plus 0.25% / Floor of 0.25% Collateral Requirements 1 Collateralization Yes 2 Collateral Amount Yes 3 Collateral Custody - Custodian Yes - TIB 4 Collateral Releases and Substitution Yes 5 Collateral Report Yes 6 Board Resolution Yes Investment Activities 1 Direct Investment Alternative Yes 2 Certificates of Deposit Yes 3 Security Clearance / Safekeeping Services Yes - Through Frost Bank Overdraft Provisions 1 Net Overdraft Defined - Collective Deposits Yes 2 Notification Yes Other Stipulations 1 Right to Cancel Under Federal or State Law Rulings Yes 2 Right to Open and Maintain Other Accounts Yes 3 Right To Terminate Yes 4 Terms Fixed Yes 5 One Relationship Officer Greg Houlette, Senior Vice President, 806.676.5673 Miscellaneous Valley View Consulting, L.L.C. 2428 Carters Mill Road, Huddleston, VA 24104 540.297.3419  City of Canyon, Texas Primary Depository Bank Services - RFA May 4, 2021 1 Semi-Annual Meeting Yes 2 Formal Agreement Required Yes 3 Research Yes 4 Bank Errors Yes 5 Audit Confirmations Yes 6 Tamperproof Bank Bags at No Cost to the City Yes 7 Endorsement Stamps and Other Supplies at No Cost to the City Yes Required Response Attachments 1 Account Analysis - pro-forma Not provided in PDF 2 Rate Basis Not provided in PDF 3 Sample Collateral Agreement Not provided in PDF 4 Sample Collateral Report Not provided in PDF 5 Security Measures Not provided in PDF 6 Sample Safekeeping Agreement Not provided in PDF 7 Sample Safekeeping Report Not provided in PDF 8 Securities Safekeeping Fees Not provided in PDF 9 Investment Account Information Not provided in PDF 10 Summary Business Continuity Plan Not provided in PDF 11 References Not provided in PDF 12 Sample FIRREA Compliant Document Not provided in PDF 13 Completed Fee Schedule in Excel Not provided in PDF FEE ANALYSIS OF DEPOSITORY BANK SERVICES Historical Bank Balance $8,911,844 Proposed Fees - Banking Services Monthly Fee Estimate Fees Waived MEMO Balance Assessment Fee Waived Fees for Two Year Term 0 Fees for Five Year Term 0 Earnings Credit Earnings Credit Rate N/A Fees Waived Rate Basis N/A Fees Waived Reserve Requirement 0.00% Balance Required to offset all fees 0 Monthly Earnings Credit less Reserve 0 Earnings Credit for Two Year Term 0 Earnings Credit for Five Year Term 0 Net Fees for Two Year Term 0 Net Fees for Five Year Term 0 Interest Income Estimate Investment Option NOW or Money Market Account(s) 13 Week T-Bill 0.02% plus 0.25% / Adjust monthly Rate Basis Floor of 0.25% Interest Rate 0.27% Investment Balance 8,911,844 Monthly Investment Income 2,005 Two Year Investment Income 48,124 Five Year Investment Income 120,310 Two Year Income/(Cost) 48,124 Valley View Consulting, L.L.C. 2428 Carters Mill Road, Huddleston, VA 24104 540.297.3419  City of Canyon, Texas Primary Depository Bank Services - RFA May 4, 2021 Five Year Income/(Cost) 120,310 Contract Incentives None offered Two Year Income with Contract Incentives 48,124 Five Year Income with Contract Incentives 120,310 Rates As of RFA Due Date: Thursday, March 25, 2021 Historical Bank Balance $8,911,844 91-Day T-Bill Discount Rate 0.02% Local Government Investment Pool 0.0150% Valley View Consulting, L.L.C. 2428 Carters Mill Road, Huddleston, VA 24104 540.297.3419  RESOLUTION NO. 27-2021 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, AWARDING THE DEPOSITORY SERVICES CONTRACT TO HAPPY STATE BANK AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND NEGOTIATE THE AGREEMENTS NECESSARY FOR THE DEPOSITORY SERVICES CONTRACT. WHEREAS, Chapter 105 of the Local Government Code requires that at least every five (5) years the City solicit for applications from qualified financial institutions to serve as the depository bank for City funds; WHEREAS, the City engaged the professional services of Valley View Consulting, L.L.C., to assist with the solicitation and evaluation of all applications that were received; WHEREAS, one (1) applications was received, evaluated and found to be acceptable; WHEREAS, Happy State Bank as the incumbent depository bank, has demonstrated the ability to provide all of the services that the City requires, and proposed a reasonable service and financial arrangement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: That an agreeable contract with Happy State Bank to provide primary depository bank services under the most favorable terms and conditions for the City is accepted as presented. PASSED AND APPROVED this 7th day of June 2021, __________________________________________ CORDELL JONES, MAYOR PRO-TEM ATTEST: __________________________________ Gretchen Mercer, City Clerk AGENDA ITEM 12 AGENDA To: Joe Price, City Manager From: Gretchen Mercer, City Secretary / Director of Administrative Services Date: June 7, 2021 Re: Consider and Take Appropriate Action on Resolution No. 28-2021, A Resolution of the City Commission of the City of Canyon, Texas Prescribing Limitations on Parking or Standing Motor Vehicles or Trailers During Parade to be Held July 3, 2021, In the City of Canyon. Resolution No. 28-2021 enacts Ordinance No. 892 (adopted May 19, 2009) and prohibits parking along the designated parade route for the 4th of July parade on July 3. I have attached Ordinance 892 for reference. RECOMMENDED MOTION “I move to approve/not approve Resolution No. 28-2021”. City of Canyon  RESOLUTION NO. 28-2021 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS PRESCRIBING LIMITATIONS ON PARKING OR STANDING MOTOR VEHICLES OR TRAILERS DURING PARADE TO BE HELD JULY 3, 2021, IN THE CITY OF CANYON. WHEREAS, the City Commission of the City of Canyon has previously adopted Ordinance No. 892 which added §72.12 to the Code of Ordinances of the City of Canyon; and, WHEREAS, the City Commission finds that the safety of the public during parades requires regulation of parking motor vehicles and trailers on and along the proposed parade routes in the City; and, WHEREAS, the City Commission finds that regulation of parking as set forth herein is in the best interest of the citizens of the City of Canyon and other members of the general public attending parades in the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: SECTION 1. That July 3, 2021 is designated as the day upon which a parade may be held in the City to celebrate Independence Day. SECTION 2. Parking or allowing motor vehicles and trailers to stand on or along the roadway of 4th Avenue within the City of Canyon on July 3, 2021 shall be prohibited at the following locations: a) 1100 Block through the 1300 Block - 7:00 a.m. thru 1:00 p.m. b) 1700 Block through the 3400 Block - 7:00 a.m. thru 1:00 p.m. c) 1400 Block through the 1600 Block - 7:00 a.m. thru 4:00 p.m. SECTION 3. The Canyon Police Department may erect any warning signage or barricades to control parking or traffic movement on 4th Avenue on the parade days as the Chief of Police and City Manager may deem appropriate. Adopted on June 7, 2021. GARY HINDERS, Mayor ATTEST: Gretchen Mercer, City Clerk (parking-ord-892.resolution) AGENDA ITEM 13 AGENDA To: Joe Price, City Manager From: Gretchen Mercer, City Secretary / Director of Administrative Services Date: June 7, 2021 Re: Consider and Take Appropriate Action on Resolution No. 29-2021, A Resolution of the City Commission of the City of Canyon, Texas Granting Exclusive Management Rights to the Canyon Chamber of Commerce Over the Downtown Square, Conner Park and Public Areas In and Around These Areas During the Annual Fourth of July Celebration July 3, 2021. Resolution No. 29-2021 designates the Canyon Chamber of Commerce as having sole authority to coordinate and manage all events, vendors and activities on the downtown square, Conner Park and adjoining streets and alleyways for the July 4th Celebration. The Chamber will hold Fair on the Square as always and will conduct various festivities including the fireworks show, with Conner Park and the CAP parking lot being the central location as in the past. RECOMMENDED MOTION “I move to approve/not approve Resolution No. 29-2021”. City of Canyon  RESOLUTION NO. 29-2021 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, GRANTING EXCLUSIVE MANAGEMENT RIGHTS TO THE CANYON CHAMBER OF COMMERCE OVER THE DOWNTOWN SQUARE, CONNER PARK AND PUBLIC AREAS IN AND AROUND THESE AREAS DURING THE ANNUAL FOURTH OF JULY CELEBRATION JULY 3, 2021. WHEREAS, the Canyon Chamber of Commerce organizes and hosts various special events throughout the year including the 4th of July; and WHEREAS, this patriotic holiday and Chamber Event has become popular in the City of Canyon drawing thousands of visitors and vendors benefitting the City; and WHEREAS, there is a need for control and management of all activities during Chamber of Commerce Celebrations to control noise; solicitors; crowding from booths, trailers, bouncers, large trucks and trailers; generators and other non-approved vendors. WHEREAS, the Chamber, its sponsors and membership have a substantial investment in this event making it a successful and enjoyable day for the entire community and visitors. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: That the City Commission of the City of Canyon hereby grants exclusive management rights over the Downtown Square, Conner Park and the streets and alleys immediately adjacent to these areas to the Canyon Chamber of Commerce when utilized for the 4th of July celebration to be held on July 3, 2021. PASSED AND APPROVED this 7th day of June, 2021 GARY HINDERS, MAYOR ATTEST: Gretchen Mercer, City Clerk  RESOLUTION NO. 31-2021 A RESOLUTION CONSIDERING ALL MATTERS INCIDENT AND RELATED TO APPROVING AND AUTHORIZING PUBLICATION AND POSTING OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION WHEREAS, the City Commission (the “City Commission”) of the City of Canyon, Texas (the “City”), has determined that certificates of obligation should be issued under and pursuant to the provisions of Texas Local Government Code, Subchapter C of Chapter 271 (the “Act”), for the purpose of paying contractual obligations to be incurred for (1) constructing, acquiring, purchasing, renovating, enlarging, equipping, and improving waterworks system properties and facilities, including acquiring water rights and the acquisition of land therefor; and (2) professional services rendered in connection with such projects and the financing thereof; and WHEREAS, prior to the issuance of such certificates, the City Commission is required to publish notice of its intention to issue the same in accordance with the provisions of the Act; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION FOR THE CITY OF CANYON, TEXAS THAT: SECTION 1. The City Secretary is hereby authorized and directed to cause notice to be published of the City Commission’s intention to issue certificates of obligation in a principal amount not to exceed the amount set forth in Exhibit A attached hereto for the purpose of paying contractual obligations to be incurred for (1) constructing, acquiring, purchasing, renovating, enlarging, equipping, and improving waterworks system properties and facilities, including acquiring water rights and the acquisition of land therefor; and (2) professional services rendered in connection with such projects and the financing thereof, and such certificates shall be payable from ad valorem taxes and a pledge of the net revenues of the City’s Waterworks and Sewer System. The notice hereby approved and authorized to be published shall read substantially in the form and content of Exhibit A hereto attached and incorporated herein by reference as part of this resolution for all purposes. SECTION 2. The City Secretary shall cause the aforesaid notice to be published (i) in a newspaper of general circulation in the City, once a week for two consecutive weeks, the date of the first publication to be at least forty-six (46) days prior to the date stated therein for the passage of the ordinance authorizing the issuance of the certificates of obligation and (ii) continuously on the City’s website for at least forty-five (45) days before the date stated therein for the passage of the ordinance authorizing the issuance of the certificates of obligation. 1 of 3  SECTION 3. It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Texas Government Code, Chapter 551, as amended. SECTION 4. This Resolution shall be in force and effect from and after its passage on the date shown below. PASSED AND APPROVED this 7th day of June 2021. ____________________________________ GARY HINDERS, MAYOR ATTEST: __________________________________________ GRETCHEN MERCER, CITY SECRETARY (City Seal) 2 of 3  EXHIBIT A NOTICE OF INTENTION TO ISSUE CITY OF CANYON, TEXAS, CERTIFICATES OF OBLIGATION TAKE NOTICE that the City Commission of the City of Canyon, Texas, shall convene at 4:30 o’clock P.M. on the 16th day of August, 2021, at the City Hall, 301 16th Street, Canyon, Texas, and, during such meeting, the City Commission will consider the passage and adoption of one or more ordinances authorizing the issuance of certificates of obligation, in one or more series, in a principal amount not to exceed $4,150,000 for the purpose of paying contractual obligations to be incurred for (1) constructing, acquiring, purchasing, renovating, enlarging, equipping, and improving waterworks system properties and facilities, including acquiring water rights and the acquisition of land therefor; and (2) professional services rendered in connection with such projects and the financing thereof, and such certificates shall be payable from ad valorem taxes and a pledge of the net revenues of the City’s Waterworks and Sewer System. In accordance with Texas Local Government Code Section 271.049, (i) the current principal amount of all the City’s outstanding public securities secured by and payable from ad valorem taxes is $12,830,000; (ii) the current combined principal and interest required to pay all of the City’s outstanding public securities secured by and payable from ad valorem taxes on time and in full is $15,447,225; (iii) the estimated combined principal and interest required to pay the certificates of obligation to be authorized on time and in full is $4,795,000; (iv) the maximum interest rate for the certificates may not exceed the maximum legal interest rate; and (v) the maximum maturity date of the certificates to be authorized is August 15, 2031. The Certificates are to be issued, and this notice is given, under and pursuant to the provisions of Texas Local Government Code, Subchapter C of Chapter 271. Gretchen Mercer City Clerk City of Canyon, Texas 3 of 3  FY 2021 – 2022 Budget & Tax Rate Calendar Goal & Objective Setting Phase April 19th – 30th Staff Meetings by Departments to discuss Missions, Goals & Objectives, Accomplishments and Performance Measures. Review Progress on FY 2020-2021 Progress of Missions, Goals & Objectives, Accomplishments and Performance Measures May 7th Draft Missions, Goals & Objectives, Accomplishments and Performance Measures due. May 14th Administration feedback on Draft Missions, Goals & Objectives, Accomplishments and Performance Measures provide to departments. May 28th Final Missions, Goals & Objectives, Accomplishments and Performance Measures due Financial Phase May 28th Staff Budget Meeting May 28th– June 11th Staff Budget Meetings by Department May 21st Begin Staff Budget for Line Item & Capital Requests June 21st Staff Budget / Budget Requests DUE July 19th Budget Council Work Session (Optional) July 25th Deadline for Certified Tax Rolls (PRAD) July 30th Proposed Budget filed with City Secretary (LGC 102.005) Certification of anticipated collection rate (County) Calculation of effective and rollback tax rates (County) August 2nd Budget Council Work Session (Optional) Budget Adoption Phase August 6th City must post notice on the city’s website, in the form prescribed by the comptroller, the following: (1) the no-new-revenue tax rate and the voter-approval tax rate, along with an explanation of how they were calculated;  (2) the estimated amount of interest and sinking fund balances and the estimated amount of maintenance and operation or general fund balances remaining at the end of the current fiscal year that are not encumbered with or by corresponding existing debt obligations; and (3) a schedule of the city’s debt obligations. August 16th COMMISSION MEETING Receive Budget and schedule public hearing for Sept. 6th Discuss tax rate; take record vote to place tax rate on agenda; schedule one public hearing for Sept. 20th (if required) Budget Work Session - Optional August 16th DEADLINE to Call for an Election (November); if Canyon adopts a tax rate that exceeds the greater of the taxing unit's voter-approval tax rate or de minimis rate (If Canyon adopts a tax rate that exceeds the voter approval tax rate (3.5%) but not the de minimis rate, the voters would be required to petition for a tax approval election instead of the city being required to hold an automatic election) August 20th Publish notice of public hearing on proposed Budget at least 10 days before P.H. Before August 22nd, publish notice of proposed tax rate if the proposed rate is less than or equal to the effective rate or publish notice of proposed tax rate and dates of public hearings if the proposed rate is more than the effective rate. August 23rd DEADLINE to adopt a tax rate that exceeds the voter approval tax rate (3.5%) (71st day before the November uniform election date) [Budget Must Be Adopted Prior to the Date, if tax rate exceeds the voter-approval rate but not the de minimis rate] Sept. 7th COMMISSION MEETING -Conduct public hearing on Budget -Ordinance in support of Budget (Record Vote) 30th day before the date the governing body of the municipality makes its tax levy for the fiscal year (must file a month in advance) -Ratification Vote if a budget will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax increase reflected in the budget (Record Vote) (if required) -Ordinance adjusting/increasing/ Schedule of Rates & Fees -Announce date, time, and place of vote on tax rate Sept. 20th COMMISSION MEETING Conduct public hearing on proposed tax rate (if required) -Ordinance adopting a tax rate (If tax increase) (Record Vote)  JULY 2021 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 City Hall Closed in Observance of July 4! 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Commission Meeting / Budget Work Session 25 26 27 28 29 30 31  AUGUST 2021 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 Commission Meeting / Budget Work Session 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Commission Meeting – take Record Vote on Tax Rate 22 23 24 25 26 27 28 29 30 31  SEPTEMBER 2021 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 City Hall 7 8 9 10 11 Closed for Labor Day Commission Meeting / Public Hearing on Budget 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Commission Meeting / Public Hear- ing and Adopt Budget 26 27 28 29 30