City of Canyon Commission Meetings

City Commission Meeting August 1, 2022 The City Commission of the City of Canyon met at 4:30 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Kelsey Ward, and Paul R. Lyons. Commissioner Randy Ray was unable to attend. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, IT Director Shaun Holtman, Finance Director Joel Wright, Human Resources Director Hector Mendoza, Communications Director Megan Nelson, Business and Community Development Interim Director Larry Tucker, Chief of Police Steve Brush, Police Captain Matthew Coggins, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Planning and Development Director Danny Cornelius, Planning and Development Assistant Director Craig Brown, Municipal Court Judge Jennifer Cates, Assistant Public Works Director Chris Enriquez, Water Superintendent Eric Whitten, Library Director Carlene Rittenberry, Parks Director Brian Noel, Public Works Administrative Assistant Sarah Jusiak, EDC Administrative Assistant Brittney Bates, Planning and Development Inspector Stan Barnard, Street and Solid Waste Foreman Dillon Meeves, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:34 p.m. Item 2. Invocation. Mayor Pro-Tem Jones gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Ward. Item 4. Approval of the Minutes of the Meeting of July 26, 2022 Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ward to approve the minutes of July 26, 2022 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments were made. Item 6. Work Session – Budget Work Session. Budget and Purchasing Manager Beau Boyer and Director of Finance gave an overview of the proposed 2022-2023 Budget and answered questions. MAYOR HINDERS MOVED TO ITEM 10. City Commission Meeting August 1, 2022 Page 2 of 5 Item 10. Conduct Public Hearing and Consider and Take Appropriate Action on Proposed FY 2022-2023 Operating Budget. Budget and Purchasing Manager Beau Boyer and Finance Director Joel Wright presented Ordinance No. 1161 for consideration. Mr. Wright stated the City Commission received and adjusted the Proposed FY 2022-2023 Operating Budget July 26, 2022 and held the required public hearing. After discussion, Mayor Hinders opened the public hearing for Ordinance No. 1161. There being no comment, Mayor Hinders closed the public hearing. After discussion, the following motions were made: Mayor Hinders moved, duly seconded by Mayor Pro-Tem Jones, that Ordinance 1161, making appropriations in support of the general operation of the City of Canyon for the year beginning October 1, 2022 and ending September 30, 2023 be adopted on final reading. Motion carried 3-1. Mayor Hinders Aye Mayor Pro-Tem Jones Aye Commissioner Ward Aye Commissioner Lyons Nay Commissioner Ray Not present Commissioner Ward moved, duly second by Mayor Pro-Tem Jones that Ordinance No. 1161, making appropriations in support of the general operation of the City of Canyon for the year beginning October 1, 2022 and ending September 30, 2023, be ratified with an increase of property tax revenue. Motion carried 3-1. Mayor Hinders Aye Mayor Pro-Tem Jones Aye Commissioner Ward Aye Commissioner Lyons Nay Commissioner Ray Not present ORDINANCE NO. 1161 AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF CANYON FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023; PROVIDING FOR THE APPROPRIATION OF AN INTEREST AND SINKING FUND TO PAY INTEREST AND PRINCIPAL ON THE CITY'S INDEBTEDNESS; PROVIDING FOR THE ADOPTION OF THE ANNUAL BUDGET OF THE CITY OF CANYON, TEXAS FOR THE 2022-2023 FISCAL YEAR; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; AUTHORIZING SPECIFIC BUDGET ADJUSTMENT AUTHORITY City Commission Meeting August 1, 2022 Page 3 of 5 TO THE CITY MANAGER; PROVIDING FOR THE RATIFICATION OF BUDGETED APPROPRIATION TRANSFERS IN THE 2022-2023 FISCAL YEAR; PROVIDING A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION AND AN EFFECTIVE DATE Item 11. Consider and Take Appropriate Action on Ordinance No. 1160, An Ordinance Amending the City of Canyon, Texas (“City”) Code of Ordinances, Chapter 37, Master Schedule of Charges and Fees; Providing for the Addition of New and Amendment of Certain Other Fees and Charges; Providing a Repealing Clause; Providing a Severability Clause; for Publication and an Effective Date. Budget and Purchasing Manager Beau Boyer presented Ordinance No. 1160 for consideration. Mr. Boyer stated the Master Schedule of Charges and Fees combined all fees and charges that various city departments charge and consolidates them into one location. Mr. Boyer said this makes it easier for users to find the appropriate fees or charges. Mr. Boyer gave a brief overview of the proposed changes noted in the provided Ordinance and said changes would become effective October 1, 2022. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ward to adopt Ordinance No. 1160 amending the 2022-2023 Master Schedule of Charges and Fees. Motion carried unanimously. ORDINANCE NO. 1160 MASTER SCHEDULE OF CHARGES AND FEES AN ORDINANCE AMENDING THE CITY OF CANYON, TEXAS (“CITY”) CODE OF ORDINANCES, CHAPTER 37, MASTER SCHEDULE OF CHARGES AND FEES; PROVIDING FOR THE ADDITION OF NEW AND AMENDMENT OF CERTAIN OTHER FEES AND CHARGES; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; FOR PUBLICATION AND AN EFFECTIVE DATE MAYOR HINDERS MOVED TO ITEM 7 Item 7. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 17-2022, A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between C Mad Tea Co. LLC dba HTeaO and Canyon Economic Development Corporation Relating to Direct Financial Assistance and Job Creation Incentives. Economic Development Corporation Interim Director Larry Tucker presented Resolution No. 17- 2022 for the second of two required readings. Mr. Tucker said The CEDC Board unanimously approved project funding for C Mad Tea Co, LLC dba HTeaO. Mr. Tucker said C Mad Tea Co, LLC, dba HTeaO is a new business and the funding would provide job incentives and direct City Commission Meeting August 1, 2022 Page 4 of 5 funding assistance not to exceed $204,000. Mr. Tucker stated a public hearing was held July 14, 2022 with no opposition. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ward to Adopt Resolution No. 17-2022 as presented. Motion carried unanimously. RESOLUTION NO. 17-2022 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN C MAD TEA CO, LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE AND JOB CREATION INCENTIVES. Item 8. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 18-2022, A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between Canyon Main Street and Canyon Economic Development Corporation Relating to Creation of a Mural Project for the City of Canyon. Economic Development Corporation Interim Director Larry Tucker presented Resolution No. 18- 2022 for the first of two required readings. Mr. Tucker said The CEDC Board unanimously approved project funding for the Canyon Main Street Mural Project for $12,500. Mr. Tucker said this was for the creation of a mural in Canyon with the location to be recommended by the Canyon Main Street Design Committee. Mr. Tucker stated a public hearing was held July 14, 2022 with no opposition. After discussion, Commissioner Ward moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 18-2022 as presented. Motion carried unanimously. RESOLUTION NO. 18-2022 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN CANYON MAIN STREET AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO NEW MURAL PROJECT FOR CITY OF CANYON. Item 9. Consider and Take Appropriate Action on Proposed Agreement with Paymentus for Remote Electronic Payment Solution for City of Canyon Utility Billing Customer Convenience. Finance Director Joel Wright presented a proposed agreement with Paymentus for consideration. Mr. Wright stated staff had been exploring services to provide remote, electronic payment solutions for the convenience of its utility customers paying monthly utility bills as well as providing savings to the city on the expense of processing customer credit and debit transactions. Mr. Wright said the high cost of transaction processing and non-user friendly electronic use has been raising concerns with staff prompting the search for alternative payment solutions that would also integrate City Commission Meeting August 1, 2022 Page 5 of 5 with WaterSmart. Mr. Wright stated Paymentus was found to be the best choice in comparison with 2 other vendors considered. Mr. Wright stated City Attorney Chuck Hester had reviewed the proposed contract, made a few changes and approves of the contract with Paymentus. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ward to approve the agreement for remote electronic payment solution service by Paymentus for the City of Canyon’s utility billing customers as presented. Motion carried unanimously. MAYOR HINDERS MOVED TO ITEM 12. Item 12. Executive Session Pursuant to §551.071 Consultation with Attorney, and §551.072 Deliberations about Real Property. Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:22 pm. Item 13. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 5:55 pm, no action was taken. Item 14. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 5:55 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary