City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 4:30 p.m. on Monday, the 17th day of October 2022 in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items. Social Distancing and masks are encouraged. The meeting is broadcast on YouTube. YouTube does provide closed captioning on the recorded video, it is not provided real-time. 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of October 3, 2022. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Resolution No. 25-2022, A Resolution of the City Commission of the City of Canyon Approving Project Funding Agreement Between 806 FIT, LLC and Canyon Economic Development Corporation Relating to Business Expansion in Canyon. 7. Consider and Take Appropriate Action the City of Canyon Comprehensive Plan Implementation Matrix and Annual Report. 8. Consider and Take Appropriate Action on the Purchase of a Vacuum Excavator. 9. Consider and Take Appropriate Action on the Purchase of a Sewer Pump Assembly Motor. 10. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.074 Personnel Matters (EDC Director) and §551.074 Board Appointments (Canyon Economic Development Corporation). 11. Consider and Take Appropriate Action on Items Discussed in Executive Session. 12. Adjourn. Joe Price Joe Price, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 14th day of October 2022. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting October 3, 2022 The City Commission of the City of Canyon met at 4:30 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Kelsey Ward, Paul R. Lyons and Randy Ray. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Finance Director Joel Wright, Human Resources Director Hector Mendoza, Director of Planning and Development Danny Cornelius, Planning and Development Building Official Craig Brown, Planning and Development Inspector Stan Barnard, Purchasing Manager Beau Boyer, Communications Director Megan Nelson, Police Chief Steve Brush, Police Captain Matt Coggins, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Director of Public Works Dan Reese, Assistant Public Works Director Chris Enriquez, Water Superintendent Eric Whitten, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:35 pm. Item 2. Invocation. Mayor Pro-Tem Jones gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Ray. Item 4. Approval of the Minutes of the Meeting of September 6, 2022 Mayor Pro-Ten Jones moved, duly seconded by Commissioner Ward to approve the minutes of September 6, 2022 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens No comments were made. Item 6. Conduct a Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1164, An Ordinance of the City Commission of the City of Canyon, Texas, Rezoning Spring Canyon Unit No. 3, An Addition to the City of Canyon, Randall County, Texas, Providing That the Zoning Classification be Posted Upon the Zoning District Map of the City of Canyon, Providing That All Ordinances or Parts of “Ordinances in Conflict Herewith are Expressly Repealed, and Providing for an Effective Date. Rezoning Request is for SF-A (Single-Family Agricultural Residential District) to be Zoned as SF- E (Single-Family Estate Residential District). Planning and Development Director Danny Cornelius presented Ordinance No. 1164 for consideration. Mr. Cornelius said Daryl Furman submitted an application for a zoning change for Spring Canyon Unit No. 3 on behalf of Canyon Capital Group, LLC. Mr. Cornelius said notices were sent to 7 owners of property within 200’ and in the city limits of Canyon with 1 response received in City Commission Meeting October 3, 2022 Page 2 of 4 support of the request. Mr. Cornelius stated the Planning and Zoning Commission voted unanimously to recommend approval of the zoning request to the City Commission. Mayor Hinders opened the public hearing. There being no comments, Mayor Hinders closed the public comments. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ward to adopt Ordinance No. 1164 rezoning the proposed Spring Canyon Unit No. 3. Motion carried unanimously. ORDINANCE NO. 1164 Spring Canyon Unit No. 3 Zoning AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, REZONING SPRING CANYON UNIT NO. 3, AN ADDITION TO THE CITY OF CANYON, RANDALL COUNTY, TEXAS, PROVIDING THAT THE ZONING CLASSIFICATION BE POSTED UPON THE ZONING DISTRICT MAPS OF THE CITY OF CANYON, PROVIDING THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE EXPRESSLY REPEALED, AND PROVIDING FOR AN EFFECTIVE DATE. Item 7. Consider and Take Appropriate Action on a Plat for Spring Canyon Unit No. 3. Planning and Development Director Danny Cornelius presented a Plat for Spring Canyon Unit No. 3 for consideration. Mr. Cornelius said Spring Canyon Unit No. 3 is a 63.37 acre, 60 lot development and that the City of Canyon owns the water rights. Mr. Cornelius said each lot will be at least ½ acre and served by septic systems and city water. Mr. Cornelius said approximately 10 lots will have private wells and septic systems with the water metered and billed by the City of Canyon. After discussion, Commissioner Ward moved, duly seconded by Commissioner Ray to approve the plat for Spring Canyon Unit No. 3. Motion carried unanimously. MAYOR HINDERS MOVED TO ITEM 12. Item 12. Consider and Take Appropriate Action on Ordinance No. 1165, An Ordinance of the City of Canyon, Texas, Designating Certain Real Property Owned by the City as a Public Park to be Used for Recreational Purposes in Accordance with the Municipal Charter of the City of Canyon and Providing for Severability and an Effective Date. (Trails at Buffalo Hill). Assistant City Manager Jon Behrens presented Ordinance No. 1165 for consideration. Mr. Behrens gave a brief history of the development of Trails at Buffalo Hill and introduced Neil Hinders who had the vision for the project and Chris Podzemny who designed and built 6 plus miles of trails. Mr. Hinders and Mr. Podzemny gave an overview of the creation of the Trails at Buffalo Hill and publicly thanked all the volunteers for their help with the creation and upkeep of the trails, the City of Canyon Parks for mowing and the Canyon City Commission for their support of the project. Mr. Hinders said the Canyon Trails at Buffalo Hill attracts hundreds of bike enthusiasts and hikers every year. City Commission Meeting October 3, 2022 Page 3 of 4 Mr. Behrens stated the adoption of Ordinance No. 1165 would formally dedicate the Trails at Buffalo Hill property as a park and would require an election to change that designation. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray to adopt Ordinance No. 1165 designating the area known as the Canyon Trails at Buffalo Hill as a public park. Motion carried unanimously ORDINANCE NO. 1165 AN ORDINANCE OF THE CITY OF CANYON, TEXAS, DESIGNATING CERTAIN REAL PROPERTY OWNED BY THE CITY AS A PUBLIC PARK TO BE USED FOR RECREATIONAL PURPOSES IN ACCORDANCE WITH THE MUNICIPAL CHARTER OF THE CITY OF CANYON AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. MAYOR HINDERS MOVED TO ITEM 8. Item 8. Consider and Take Appropriate Action on Update on ISO Action Plan and AFG SAFER Grant Status from Fire Chief Dennis Gwyn. Fire Chief Dennis Gwyn gave an update on the ISO stating a letter of corrective actions had been submitted to ISO in reference to the City’s ISO classification regression from a 2 to a 4 and has been accepted. Chief Gwyn said ISO will check on progress of the corrections being made each quarter over the next 12 months and that as long as the city is making progress the ISO classification would remain at 2. Chief Gwyn reported the AFG SAFER Grants began being awarded in August 2022 and the Canyon Fire Dept. has not yet received notification of award or turn down. In the event the City of Canyon Fire Department did not receive a grant, Chief Gwyn proposed to hire 2 full-time firefighters as funded in the 2022-23 budget immediately and then reapply for the FY 2022 AFG SAFER Grant when it becomes available in early 2023 using a professional fire grant writing service again requesting additional full-time firefighters. No action taken, informational only. Item 9. Consider and Take Appropriate Action on the August 31, 2022 Financial Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Financial Report for consideration. After discussion Commissioner Ray moved, duly seconded by Commissioner Ward to approve the Financial Report as presented. Motion carried unanimously. Item 10. Consider and Take Appropriate Action on the August 31, 2022 Investment Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Investment Report for consideration. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ward to approve the Investment Report as presented. Motion carried unanimously. City Commission Meeting October 3, 2022 Page 4 of 4 Item 11. Consider and Take Appropriate Action on Resolution No. 23-2022, A Resolution of the City Commission of the City of Canyon, Texas, Adopting the City of Canyon’s Debt Management Policy. Director of Finance Joel Wright presented Resolution No. 23-2022 for consideration. Mr. Wright said the purpose of this policy is to establish and maintain one of the key elements of the financial stability of the city by setting guidelines and parameters for the City’s incurrence and issuance of debt. Mr. Wright gave an overview of the policy and said this policy is a tool to keep the city out of trouble. Assistant City Manager Jon Behrens added the development of this policy was one of the goals in the City of Canyon Strategic Plan. After discussion, Commissioner Ward moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 23-2022 approving the City of Canyon Debt Management Policy. Motion carried unanimously. RESOLUTION NO. 23-2022 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, ADOPTING THE CITY OF CANYON’S DEBT MANAGEMENT POLICY. Item 13. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.074 Personnel Matters (City Manager, EDC Director, and Planning and Development Director), and §551.074 Board Appointments (Canyon Economic Development Corporation). Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:31 pm. Item 14. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 7:45 pm, the following action was taken. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray to extend City Manager Joe Prices contract to October of 2024 and raise his annual salary from $155,000 to $165,000. Motion carried unanimously. Item 15. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 7:46 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary AGENDA ITEM 6 AGENDA To: Joe Price, City Manager From: Jim Bryan, President of CEDC Board Date: October 17, 2022 Re: First Reading of Resolution No. 25-2022. A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between 806 Fit, LLC and Canyon Economic Development Corporation Relating to Business Expansion. During the September 08, 2022 meeting of the Canyon Economic Development Corporation (CEDC) approved project funding for 806 Fit, LLC for Business Expansion. The total funding request is $100,000. The funds would be disbursed from the CEDC. A Public Hearing was held October 13th and there was not any opposition for the project funding. First Reading only, no action required. Second and Final Reading to adopt Resolution No. 25-2022 is tentatively scheduled for November 7, 2022. City of Canyon  RESOLUTION NO. 25-2022 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN 806 FIT, LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO BUSINESS EXPANSION IN CANYON. WHEREAS, on October 13, 2022 the Canyon Economic Development Corporation (“CEDC”) conducted a public hearing regarding the use of sales and use tax revenues collected pursuant to the Development Corporation Act of 1979, TEX. LOC. GOV'T CODE CHAPTERS 501-505, (“the Act”) for funding an expansion of existing business in Canyon; and, WHEREAS, the City Commission of the City of Canyon, Texas, finds it to be in the public interest for CEDC to provide funding to 806 Fit, LLC for the purpose of Business Expansion. The CEDC board has approved and presented to the City Commission the funding proposal for consideration and approval following a first and second reading; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON; SECTION 1: That funding by CEDC to 806 Fit, LLC be, and it is hereby approved, and the sales tax revenue subject to the limitation of the Act, collected pursuant to the Act by CEDC may be used for the purpose of business expansion an amount not to exceed $100,000 to assist the 806 Fit, LLC. The sales tax revenue referred to in this Resolution shall be the revenue on deposit in Sales Tax Improvement Fund (Fund 40) for direct costs related to the project. Page 1 of 2 READ in accordance with TEXAS LOCAL GOVERNMENT CODE §505.158 with a quorum of the City Commission duly and lawfully assembled and at a public meeting properly called and noticed in accordance with the Texas Open Meetings Act, on the first (1st) reading, on the 17th of October, 2022. CITY OF CANYON, TEXAS ________________________________ GARY HINDERS, Mayor ATTEST: ______________________________ Gretchen Mercer, City Secretary RESOLUTION PASSED AND ADOPTED by the City Commission of the City of Canyon, Texas, with a quorum of the City Commission duly and lawfully assembled and voting and at a public meeting properly called and noticed in accordance with the Texas Open Meetings Act, on the second (2nd) and final reading, on the 7th of November, 2022. CITY OF CANYON, TEXAS ________________________________ GARY HINDERS, Mayor ATTEST: ______________________________ Gretchen Mercer, City Secretary Page 2 of 2 AGENDA ITEM 7 AGENDA To: Joe Price, City Manager From: Danny Cornelius, Director of Planning and Development Date: October 17, 2022 Re: Consider and Take Appropriate Action on the City of Canyon Comprehensive Plan Implementation Matrix and Annual Report. The City of Canyon adopted a new Comprehensive Plan in 2019. Freese and Nichols, Inc. was hired as the consultant and, with Assistant City Manager Jon Behrens working as the primary staff liaison, guided a City Commission appointed advisory committee, the Planning and Zoning Commission, and the City Commission though a process of study and community engagement. The plan acts as a guide, providing recommended strategies, actions, and policies for community development. Chapter 9 of the Comprehensive Plan provides an Implementation Matrix which contains specific recommendations to facilitate bringing the plan’s vision to reality. Staff has prepared the attached matrix with notes of progress on several actions and policies. RECOMMENDED MOTION This is an informational report only, no motion/action required. City of Canyon  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS CHAPTER 3: FUTURE LAND USE 1. UPDATE THE ZONING AND SUBDIVISION REGULATIONS TO MATCH DC THE RECOMMENDATIONS OF THIS COMPREHENSIVE PLAN Review all recommended code updates with Draft revisions are now in the Public Review the Planning and Zoning Commission and City stage. The next step in the review process will In process Commission. (P&D) be stakeholder meetings. FY 22-23 Completion Update the zoning and subdivision regulations Draft revisions are now in the Public Review (either a complete re-write or specific updates stage. The next step in the review process will In process based on guidance from the City be stakeholder meetings. FY 22-23 Completion Commission). (P&Z, P&D, CC, PW) 2. PROMOTE THE DEVELOPMENT OF KEY GATEWAYS AND NODES FOR NON- DC RESIDENTIAL DEVELOPMENT. Focus non-residential development in a nodal A node is a hub outside of the city center. pattern around key, high visibilityContaining activity and infrastructure to intersections: FM 3331/IH-27, 4th/IH-27, and support it, such as residential, commercial and areas north of W Country Club Road. (P&Z, retail buildings. Developments such as Ongoing CC, P&D) Madison Park and Spring Canyon provide for commercial and retail uses to serve the residential areas. Update the zoning regulations to require Draft revisions are now in the Public Review higher standards for non-residential uses such stage. The next step in the review process will In process as retail and commercial uses. (P&Z, CC, be stakeholder meetings. FY 22-23 Completion P&D, B&CD) 1  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS 3. CREATE FAMILY-ORIENTED VENUES JB AND GATHERING PLACES. Consider options for multi-purpose uses in Facilities expansion study is underway. future public facilities that would allow for Not started youth activities or space for event rentals. (Parks, PW, P&D) Work with the EDC to provide incentives to businesses that cater to youth and Not started entertainment options. (B&CD, P&D) Continue to monitor areas that are appropriate Discussions have occurred in the past. No for a convention center and work with other joint projects at this point. CISD has entities for joint funding partnerships (West completed the Happy State Bank Conference Ongoing Texas A&M University, Canyon ISD, and/or Center at Happy State Bank Field. A new Canyon EDC). (B&CD, P&D) Hampton Inn is being built on WTAMU property, containing a conference space. 4. CONTINUE TO WORK WITH THE EDC DC TO PROMOTE NEW BUSINESS. Educate the EDC staff about the new Future Initial presentation 7/19. Another update will Ongoing Land Use Map and associated policies. (P&D) occur in 2022 with the new EDC Director. Designate a City representative to attend all The CM or ACM will attend meetings. Completed EDC meetings. (CM) Assist in speeding up the development review In process with draft Subdivision Ordinance process and/or waiving development fees for and Development Guide. Staff has the new businesses that align with the goals implemented several initiatives including and actions of this Plan. (P&D) written procedures/workflow and regularly Ongoing scheduled weekly meetings where multiple department representatives are available for contractors, developers, architects, etc. to discuss projects. Development fees have 2  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS been initiated. The City Manager has at times adjusted fees as a negotiating tool. 5. FOCUS KEY NON-RESIDENTIAL REDEVELOPMENT EFFORTS AROUND THE PROMINENT THOROUGHFARES AND DC INTERSECTIONS, INCLUDING THE INTERSECTION OF 4TH AVENUE AND 23RD STREET. Create a redevelopment plan/policy for key A thoroughfare plan will be included with the thoroughfares/intersections. (PW, P&D, CC) Subdivision Ordinance. A plan will be included Not started in the CIP for future budget consideration. Work with EDC to bring target business to Ongoing these areas. (B&CD, CEDC, CM) Consider purchasing properties in these areas, as they become available. (P&D, Ongoing B&CD) Adopt specific design standards for these The draft Zoning Ordinance will provide for a areas to set them apart. (P&Z, P&D, CC) Main Street Overlay District containing all In process Main Street designated areas including, but not limited to, 4th Ave & 23rd Street. 6. CREATE ORDINANCES TO PROTECT DC FLOODPLAINS. Coordinate with the Planning and The current ordinance is following all NFIP Development staff to review existing floodplain requirements including an additional 1’ Completed ordinances. (P&D) freeboard requirement for all new construction and substantially improved structures. Identify potential updates and review with the Discuss any potential updates with the P&Z. Planning and Zoning Commission and the City Freese and Nichols has been contracted to Commission. (P&D) aide in submittal of a Hazard Mitigation Grant. Ongoing Updates may arise from the process. A 3  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS Regional Flood Planning Group has been created. The group is studying future mitigation projects. 7. CONTINUE TO DEVELOP PUBLIC USES JB NORTH OF THE SQUARE. Consider this area for all future public facilities. Sims Architects is conducting a facilities Ongoing (P&D, CM, CC, CM, ACM) expansion study. Brand the area as a municipal complex, with consistent signage and way-finding. (P&D, Not started CM, ACM) Develop the property north of City Hall for Preliminary discussions have occurred. The future expansion of the Civic Complex. (CM, expansion study is underway. Initiated CC, PW) 8. PROMOTE RURAL LAND USES THAT DC WILL HAVE LIMITED OR NO CITY SERVICES. Through the subdivision ordinance, allow for Draft revisions are now in the Public Review rural residential lots with septic sewer and well stage. The next step in the review process will In process water. (P&D) be stakeholder meetings. FY 22-23 Completion 9. BEGIN TO MAKE INFRASTRUCTURE JB UPGRADES IN THE DOWNTOWN AREA. Before making upgrades, define the exact Downtown Master Plan, which will be adopted boundaries of the downtown area. (P&D, PW, in the upcoming months, defines the In process CC, City E) downtown area. FY 22-23 Completion Budget for sidewalk repairs every year to bring Downtown Master Plan Project includes sidewalks up to ADA standards. (CM, CC, sidewalk replacement projects. All projects Not started PW) will be included in the CIP for future funding consideration. 4  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS Study the downtown drainage issues and Downtown Master Plan Project includes budget for improvements. (CM, CC, PW) addressing the drainage issues. All projects will be included in the CIP for future funding In process consideration. The Downtown TIRZ has been approved by the City and Randall County and it may provide additional funding for projects. Continue to implement the actions from the The Downtown Master Plan should be No longer relevant due to Downtown Streetscape Master Plan. (CM, adopted in 2022. development of the DTM. CC, PW) 10. PROMOTE LOW DENSITY DC RESIDENTIAL DEVELOPMENT IN THE ETJ. Adopt an ordinance requiring annexation into Will be included in the new Subdivision the City for water and wastewater service. Ordinance. Initiated (CM, CC) Through the subdivision regulations, require Ordinance No. 1100 Complete – Ordinance No. 1100 – Adopted the same level of standards in the ETJ that are November 5, 2018. required in the City. (P&Z, CC, P&D) Study the feasibility of annexing some of the State law largely prohibits annexation unless recommended growth areas in the next five by owner consent. When in the City’s best years. (P&D) interest, growth areas will be encouraged to Ongoing with legislative restrictions annex in accordance with state law and local ordinances. 11. EXPAND LIGHT INDUSTRIAL USES DC ALONG HIGHWAY 60. Rezone vacant land in this area to light The CEDC has purchased some property in industrial. (P&Z, P&D) this area. As development occurs, the land Ongoing will be appropriately zoned. The area is included in the new TIRZ. Work with EDC to promote these areas to No formal discussions specifically related to Not started future industries. (B&CD, CM) this area. The area is included the new TIRZ. 5  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS Consider incentives, like reduced or waived Development fees have been initiated. The development fees. (B&CD, P&D, CM) City Manager has at times adjusted fees as a Initiated negotiating tool. CHAPTER 4: TRANSPORTATION 1. UPDATE AND STREAMLINE DC THOUOUGHFARE DOCUMENTS. Verify the City has active functional The new Subdivision Ordinance will move classifications and roadways standards. If so, forward with Stakeholder meetings soon and update the elements to reflect the currently contains roadway classifications. Currently understood regulations and coordinate discussing further development of updates between all City documents, Thoroughfare Plan which will be part of the including, but not limited to the Code of Amarillo Area Multimodal Plan. A plan will be In process Ordinances, subdivision regulations, and included in the CIP. Comprehensive Plan to ensure consistency. The City should formulate and adopt these standards if they are not currently active. (P&D, PW) Develop cross sections to accompany the Updated Subdivision Ordinance and In process City’s roadway design standards. (PW) specifications will include this information. FY 22-23 Completion Create a map of City roads and their Updated Subdivision Ordinance will clarify the In process corresponding roadway classification. (PW) roadway classifications. FY 22-23 Completion Conduct an annual review of the Thoroughfare Plan to be updated and then regular review will Plan Map to ensure that it reflects future land occur. A plan will be included in the CIP. Not started use policies and planned roadway and transportation policies. (PW) 6  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS 2. CONTINUE TO ADDRESS TRAFFIC AND TRANSPORTATION ISSUES WITHIN THE JB COMMUNITY. BRICK STREETS: Through a survey or other Downtown Master Plan will assist in defining means of public outreach, identify whether the downtown district and provide guidance community would like to expand or consolidate related to the future of various blocks of the City’s brick streets. Identify and prioritize streets. Staff met with City of Amarillo staff to the roadways that should be modified. Any discuss brick street repair. City Manager will In process bricks that are removed should be recycled for update the City Commission on future plans. infill. It is recommended that the City consider the brick streets on 4th and 5th Avenues and 15th and 16th Streets first. (P&D, PW) 23RD STREET AND 4TH AVENUE: Initiate a To be addressed in updated Thoroughfare traffic operational study to identify specific Plan. issues and evaluate strategies to address Not Started congestion. One consideration could be to improve and widen parallel routes. (PW) PARKING: Consider parking demand impacts Downtown Master Plan will include a Traffic in coordination with ongoing and future traffic Study and should provide guidance for the and traffic studies. Create a long-term future in this area. In process strategy to meet parking demands by FY 22-23 Completion identifying options including on and off-street parking and shared parking. (P&D, PW, B&CD) BIKE LANES: Conduct a bike study to better Studies yet to be completed. Bike lanes have understand bike usage and demand, as well been designated along Russell Long Blvd. Initiated as identify the best options for routes. (P&D, Preliminary discussions have occurred related PW) to possible bike routes. Thoroughfare plan should be multimodal. 7  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS US 87 AT IH 27: Add acceleration and TxDOT owned roadways. The City now has a deceleration lanes along IH 27 SB frontage voting representative to the area MPO. This Ongoing road and add a frontage road/off-ramp on I-27 gives the City a voice in future TxDOT north of FM 3331 and a connection to W. projects. Country Club Road. (PW) FM 2590: Conduct a corridor study to develop TxDOT owned roadway. Amarillo Area MPO and evaluate strategies to alleviate traffic currently evaluating projects for this corridor. Ongoing safety and operational issues; two strategies Ordinance No. 1140 lowers the speed limit on to be included could be adding acceleration FM 2590. A 4-way stop has been installed at and deceleration lanes at appropriate the W Country Club intersection. TxDOT is locations. (PW) considering requiring turn lanes for new access points. 3. INCORPORATE COMPLETE STREET DC TREATMENTS IN FUTURE PROJECTS. Reference the Complete Street Treatments Street design standards will be included in the and identify the suitable treatments for each Subdivision Ordinance and Thoroughfare In process roadway project. (P&D, PW) Plan. Prioritize roadways and areas to receive The Thoroughfare Plan, Downtown Master complete street improvements. Hire a grant Plan, and Multimodal Plan will aide in coordinator or consultant to identify identification of projects. In process transportation funding sources, create a funding strategy, and timeline for improvements. (CM, P&Z, P&D, PW) Coordinate with TxDOT regarding The Spur 48 (Russell Long Blvd) project was improvements to State-owned roadways as completed (3/20) in coordination with TxDOT Ongoing well as planned and future projects. (PW, CM) and WTAMU. A 23rd St sidewalk project may occur in 2023. 8  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS Create an internal process to ensure that The Thoroughfare Plan, Downtown Master opportunities for roadway improvements are Plan, and Multimodal Plan will aide in creation considered in conjunction with planned of the process. Initiated roadway repairs, expansions, or extensions. (PW, CM) 4. COORDINATE THOROUGHFARE PLANNING WITH REGIONAL AND STATE DC AGENCIES. Coordinate with TxDOT regarding any Staff will remain in contact with TxDOT and improvements or extension of local roads that coordinate efforts when opportunities exist. Ongoing could impact State-owned roads. One example is the possible extension of Valleyview (local roadway) to FM 3331 (TxDOT roadway). (P&D, PW, CM) Coordinate with TxDOT and the MPO to The City now has a voting representative to identify cost-sharing or grant opportunities for the area MPO. This gives the City a voice in transportation-related projects and to ensure future TxDOT projects. TxDOT Ongoing that planning efforts within the City are representatives are attending monthly accurately reflected in regional planning meetings with the City Development Review initiatives. (P&D, PW) Team. CHAPTER 5: UTILITIES & INFRASTRUCTURE 1. UPDATE UTILITY PLANS REGULARLY, IN COORDINATION WITH THE FUTURE DC LAND USE PLAN. Review all utility plans each time the Future Utilities will be reviewed as the plan is Land Use Plan is updated, and make updates updated. Water and Sewer studies reviewed Ongoing as needed (and vice versa). (P&D, PW) and considered early in all development discussions. The updating of Plans will be included in the CIP. 9  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS 2. FORMALIZE A CAPITAL JB IMPROVEMENTS PROGRAM (CIP). Educate the P&Z and City Commission on the The CIP has been adopted. process of capital improvement programming Completed and solicit their feedback. (CM) To move forward with implementing a CIP, The CIP has been adopted. obtain permission from the City Commission. Completed (CM) Work with a consultant to develop a long and The Strategic Plan has been adopted. short-range CIP specifically tailored to Completed Canyon. (CM) Include the top priority infrastructure projects CIP will assist with this prioritization. Projects In process identified on page 121. (CM) will be graded for priority in 2022. 3. CONSIDER THE FEASIBILITY OF AN IMPACT FEE PROGRAM TO FUND FUTURE JB INFRASTRUCTURE. Review State law regarding impact fees and/or Freese and Nichols and been contracted to have an internal staff educational seminar. study development sustainability and funding (P&D, PW, CM) options. Verdunity has provided fiscal Completed analysis of a proposed development. They RFQ for Development Funding have contracted to perform another. and Impact Fees issued 9/9/22 Educate the P&Z and City Commission on the Funding options have been discussed at process of impact fees and solicit their multiple meetings and feedback has been Completed feedback. (P&D, PW, CM) solicited. 10  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS 4. DEVELOP AN ASSET MANAGEMENT JB PROGRAM. Conduct a street condition inventory. (PW) Will be included in the CIP. Initiated Conduct a water/wastewater condition Will be included in the CIP. Initiated inventory. (PW) Rank necessary projects for updating aging CIP will assist in prioritization of projects. facilities based on current effectiveness and Initiated maintenance needs. (CM, PW) CHAPTER 6: PUBLIC FACILITIES 1. MONITOR GROWTH AND PLAN FOR PUBLIC FACILITIES, AS NEEDED, TO DC MEET POPULATION DEMAND. Monitor population projections and track The Planning and Development Department estimated population based on yearly building will continue to track. Ongoing permits. (P&D) Adopt standards for each public facility type No action. Not started that operates on a service area. (PW, P&D) Budget for new or updated public facilities in The CIP has been adopted. Discussions the Capital Improvement Program years in occurring related to future facilities. Future Ongoing advance of the population growth. (CM, CC, facility expansion plans will be included in the PW) CIP. 2. IMPLEMENT PLANS FOR THE NEW JB POLICE DEPARTMENT. Continue working with the Police Department Facilities expansion study is underway. and the architectural consultant to finalize the In process plans. (CM, CC, PW, ACM) Present plans to the City Commission to Facilities expansion study is underway. obtain approval for funding, construction, etc. In process (CM, CC, PW) 11  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS Begin to develop a plan to utilize the current Facilities expansion study is underway. Police Department space to house other City In process departments after the new facility is constructed. (CM, PW, ACM) 3. MAINTAIN HIGH QUALITY STANDARDS JB FOR ALL PUBLIC FACILITIES. For all new public facilities, follow the updated Staff will continue to follow the latest design non-residential design guidelines, as guidelines. Ongoing appropriate. (P&D) Identify upgrades to existing public facilities Creation of CIP is in process. Projects to be and budget for the improvements over the next determined. Ongoing five years. (CM, CC, PW) 4. COORDINATE WITH RANDALL COUNTY ABOUT THE FUTURE OF THE JB COURTHOUSE. Identify a City staff member, along with other No action. community advocates, to regularly meet with a point of contact at the County to discuss Not Started partnerships and future options for the Courthouse; Present ideas to the County Commissioner’s Court as needed. (CC) Allocate funds, as appropriate, to assist with No action. any future efforts or partnerships related to the Not Started County Courthouse. (CM, CC) Establish a taskforce committee from key Ongoing discussions. governmental entities to address key issues Not Started such as the Courthouse. (CM) 12  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS CHAPTER 7: HOUSING AND NEIGHBORHOODS 1. PROTECT EXISTING NEIGHBORHOODS DC Develop infill standards that protect the look Draft Zoning Ordinance in process. and feel of existing neighborhoods. (P&D, Stakeholder meetings will occur soon. In process and ongoing P&Z, CC) Update zoning ordinance to ensure that Draft Zoning Ordinance is in process. adjacency standards are included for Adjacency standards are included. In process protecting residential areas that are near FY 22-23 Completion commercial or retail areas. (P&D, P&Z, CC) Encourage housing maintenance strategies No action. and neighborhood associations within existing Not Started neighborhoods to increase community involvement and buy-in. (P&D, B&CD) 2. IMPLEMENT PROACTIVE CODE DC ENFORCEMENT. Develop a neighborhood engagement plan the On going – Water bill inserts, articles, social Planning and Development department can media. Ongoing use as a proactive tool. (P&D) Research the latest softwares for code A new software product, MyGov, has been Completed enforcement departments. (P&D) purchased and implemented. 3. IMPLEMENT HOME MAINTAINANCE DC STRATEGIES. With City Staff and City Commission direction, No action. The City Manager is considering a pick a few programs and implement them funding program for rehab of owner-occupied Not Started annually or on an on-going basis. (P&D, CC, properties. P&Z) 13  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS Establish a quantitative annual goal (i.e. No action. The City Manager is considering a Not Started rehabilitate three houses/year). (CM, CC) funding program for rehab of owner-occupied properties. Hire a grant coordinator to identify and pursue No action. The City Manager is considering a funding opportunities for housing and funding program for rehab of owner-occupied Not Started neighborhood preservation. (CM, P&D) properties. 4. ADOPT UPDATED GUIDELINES FOR DC NEW SINGLE-FAMILY HOMES. Review the residential portion of the zoning In process with Draft Zoning Ordinance. FY ordinance and identify any deficiencies; 22-23 completion. In process Update to ensure that housing recommendations in this Plan can be enforced. (P&D, CC, P&Z) 5. ALLOW FOR SUBDIVISIONS WITH A MIXTURE OF DIFFERENT LOT SIZES, DC HOUSING TYPES, AND AMENITIES. Create a residential zoning category that will In process with Draft Zoning Ordinance. FY allow for development with a variety of lot 22-23 completion. In process sizes and housing types (i.e. Single-family with townhomes). (P&D, CC, P&Z) 6. PROMOTE TARGET AREAS FOR DC RESIDENTIAL DENSITY. Promote higher residential densities along New apartments were constructed at the Valley View Rd and Highway 60. (P&D, intersection of Hwy 60 and Hunsley Hills Blvd. Ongoing B&CD) 7. DEVELOP PROTYPE HOUSING IDEAS. DC Create a development guidebook with pictures No action. of desired housing products for Canyon; Not Started Include desired building materials and other aesthetic elements. (P&D) 14  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS CHAPTER 8: COMMUNITY LIVABILITY 1. UPDATE THE ZONING AND DC SUBDIVISION REGULATIONS. Include land use compatibility mechanisms In process with the Draft Zoning Ordinance. between nonresidential and residential uses. FY 22-23 completion. In process (P&D, CC, P&Z) FACADES: Add requirements for sign In process with the Draft Zoning Ordinance. materials (100% masonry/stone or compatible FY 22-23 completion. In process with the materials of the primary building). (P&D, CC, P&Z) SCREENING: Require all waste receptacles In process with the Draft Zoning Ordinance. and outside storage areas within view from the FY 22-23 completion. Right-of-Way be screened from public view with a masonry wall on three sides, a metal In process door, and landscaping features. Receptacles should not be located in the required parking areas. (P&D, CC, P&Z) LANDSCAPING: Adopt more comprehensive In process with the Draft Zoning Ordinance. landscaping regulations to conserve water FY 22-23 completion. and improve the aesthetic quality of In process nonresidential development. Develop an approved plant list with native and drought- tolerant plants. (P&D, CC, P&Z) TREES: Amend the tree ordinance to identify No action. the appropriate party responsible for removal of dead trees from private property, but work Not Started with the community to develop cost-sharing and maintenance and assistance programs. (P&D, CC, P&Z) 15  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS 2. ADOPT A PARKLAND DEDICATION JB ORDINANCE. Review existing PDOs in Texas and consult A Parks Plan will be included in the CIP. studies from institutions such as Texas A&M RPTS Extension Service and identify the best practices that are appropriate for Canyon; Continue to draft the PDO and update the In process Parks Advisory Committee, P&Z, and City Commission on a regular basis, including a review of any eventual draft ordinance to solicit their feedback. (Parks, ACM, CM) Formally adopt a parkland dedication Currently studying Parkland Dedication ordinance as a part of the subdivision Ordinances. Not Started regulations. (P&D, CC, P&Z) Train the appropriate staff on the No action. implementation of the program and assessing Not Started the fees. (P&D) 3. ESTABLISH A DEAD TREE DC REMOVAL PROGRAM. Obtain permission from the City Commission No action. to develop the program and consider Not Started establishing a task force of partners and stakeholders. (P&D, PW) 4. IMPLEMENT COMMUNITY CHARACTER JB AND BRANDING ENHANCEMENTS. Develop a plan which prioritizes and designs CIP will include possible related projects. The the major gateways and finance projects as Downtown Master Plan and Thoroughfare Initiated funds become available. (P&D, PW) Plan will provide guidance. TIRZ may provide a possible funding source. 16  2018 COMPREHENSIVE PLAN IMPLEMENTATION MATRIX – 2022 Update RECOMMENDATION ACTION & COMMENTS STATUS Identify opportunities to highlight Canyon’s CIP will include possible related projects. The heritage through continued historic Downtown Master Plan and Thoroughfare preservation and incorporation of the historic Plan will provide guidance. TIRZ may provide Not Started inventory into branding and gateway a possible funding source. strategies. (P&D) Consider priority gateway and branding CIP will include possible related projects. The initiatives as part of complete street Downtown Master Plan and Thoroughfare Initiated improvements. (PW) Plan will provide guidance. TIRZ may provide a possible funding source. Ensure that opportunities for roadway Staff will continue to discuss. The Subdivision improvements are considered in conjunction Ordinance, Thoroughfare Plan, and Ongoing with planned roadway repairs, expansions, or Multimodal Plan will aide in the process. extensions. (PW) Completed The recommendation has been accomplished Ongoing The recommendation is in place, but is not a one-time activity In process The recommendation is underway with an expected completion Initiated Some work has been done on the recommendation, but there is not an active effort underway Not started No efforts have been made Updated 9/2022 Presented to City Commission 10/17/2022 17 AGENDA ITEM 8 AGENDA To: Joe Price, City Manager From: Beau Boyer, Budget and Purchasing Manager & Brendon Banner, Street Department Superintendent Date: October 17, 2022 Re: Consider and Take Appropriate Action on the Purchase of a Vacuum Excavator In order to improve upon the efficiency of the installation and replacement of traffic control signs, the Streets Department is seeking the purchase of a Vacuum Excavator. This equipment streamlines the installation process by eliminating the need to utilize 811 services to locate utility assets on properties (currently a 48-hour procedure) and preventing damage to sprinkler systems. It also helps reduce the risk of possible injury or property damage as compared to other pieces of equipment we currently use to perform these tasks. Minimal training is necessary to operate the machine which can be provided by a sales representative or by water department personnel who currently operate a similar machine. The street department currently has 3 vehicles capable of transporting the equipment and it would be stored in a heated facility when not in use. The life span of the excavator is 5,000 hours according to the manufacturer, which is estimated to be around 10-15 years. This proposed purchased would be made through a Local Government Purchasing Cooperative Agreement facilitated through BuyBoard. It would be purchased and financed through the City’s Capital Equipment Fund over the next 10 years. $60,000 Quoted Price $60,000 Budgeted Capital Equipment Fund Purchase Amount $6,900 Budgeted Annual payment from General Fund 10 years Payment terms back to Capital Equipment Fund Local Government Purchasing Cooperative: BuyBoard Proposal #597-19 City of Canyon  AGENDA It is the staff’s recommendation that the City Commission authorize staff to purchase a vacuum excavator. RECOMMENDED MOTION I move to authorize/not authorize the City staff to purchase a vacuum excavator. City of Canyon AGENDA ITEM 9 AGENDA To: Joe Price, City Manager From: Beau Boyer, Budget and Purchasing Manager & John Poole, Wastewater Superintendent Date: October 17, 2022 Re: Consider and Take Appropriate Action on the Purchase of a Sewer Pump Motor The Wastewater Plant Lift Station pumps all of the city wastewater to the Facultative Lagoons to be treated. It is comprised of three 150 HP Smith and Loveless pumps. We have one spare pump for this lift station which is near the end of its life, currently being used in the #2 position. That is why we planned for a replacement within the 22-23 budget. The equipment currently in operation is from Smith and Loveless. If we purchase from another vendor, a new pump would also require a complete assembly, example motor, impeller, volute and stand. Whereas continuing purchasing from Smith and Loveless would only require the motor and adapter plate, which is why this purchase was not bid. A new pump motor should last 10-15 year depending on maintenance. $ 50,349 Rotating Pump Assembly Motor 5,588 Motor Adapter $ 55,937 Total Quoted Price $ 62,451.87 Budgeted Amount – Utility Fund Budget It is the staff’s recommendation that the City Commission authorize staff to purchase a rotating pump assembly motor and associated motor adapter. RECOMMENDED MOTION I move to authorize/not authorize the City staff to purchase a rotating pump assembly with associated adapter. City of Canyon 14040 Santa Fe Trail Drive Ph: (913) 888-5201, Ext. 321 Lenexa, KS 66215-1284, USA Toll Free: (800) 922-9048 www.smithandloveless.com Email: parts@smithandloveless.com Date: May 2, 2022 Email/Phone: jpoole@canyontx.com (806) 557-8132 To: John Poole From: Sarah Gosewehr Company: Canyon, City of Customer Master: 10171 Location: Canyon, TX, USA Total Pgs (Incl. This Pg): 2 Subject: Quote – Pricing and Availability of Parts S/N: RA-01999 Location: Canyon, TX, USA Quotation: SG-2022-10-10-2 Thank you for contacting us about your Smith & Loveless Parts Request. Below you will find the part numbers, pricing and availability of the parts on which you requested information. Please remember this is a quote. Contact us when you are ready to order or sign below and note the ship to address and email or fax this back to our Parts Department. If you have any questions, please feel free to contact me. QTY P/N DESCRIPTION UNIT PRICE SHIPMENT (Each) MOTOR TEFC 150 HP 1800 RPM 3/60/460 V 1 95L96EM8-3BA102B0 $50,349.00 TBD* Estimate Overall Motor Height: 48” 1 60D182-300 MOTOR ADAPTER AQUA FOR 4D5 PUMP $5,588.00 6-8 Weeks *Due to part shortages and supply chain issues, we cannot guarantee lead times for motors. Lead time will be determined at time of order for all motors not in stock at the time the order is placed. FREIGHT: F.O.B. ORIGIN (Freight Prepaid & Add) DELIVERY: Shipment Upon Availability of Parts and Receipt of PO or Credit Card # INSTALLATION: Smith & Loveless is supplying the aforementioned items. Owner is responsible for installation, including all inspections and/or code compliance of the installation. WARRANTY: Warranty Period for Replacement Parts is 90 Days TIME FRAME: Quote is good for 30 days. PAYMENT: 100% prior to shipment via check/credit card, OR, with continuing credit approval, 100% the earlier of net 30 days from date of shipment or at time of start up (if S&L start up is included in our quote). RESTOCKING All returned items may be subject to a 15% to 30% restocking fee. Non-stock / electrical / made to order FEE: parts are not eligible for return. Credit for freight is based on whether the station number was provided upon ordering. Smith & Loveless' quotation and standard terms and conditions applies to this order and no terms set forth in buyers purchase order, acknowledgment letter or verbal communication shall control unless approved in writing by the S&L Contract Department. In the event of any inconsistency between S&L's terms and conditions and buyers purchase order, S&L's terms and conditions shall govern. PAGE 2 S/N: RA-01999 Location: Canyon, TX, USA Quotation: SG-2022-10-10-2 Smith & Loveless accepts purchase orders, MasterCard and Visa when ordering. You can email your order to us at sgosewehr@smithandloveless.com or parts@smithandloveless.com. You can also call us toll free at (800) 922-9048 or fax your order to (913) 748-0106. Thank you for contacting Smith & Loveless regarding your Parts Inquiry. We look forward to hearing from you. Agreed to this _____ day of _____________, 20__. Agreed to this _____ day of _____________, 20__ at Lenexa, KS. BUYER SMITH & LOVELESS, INC. By: ______________________________________________ By: ________________________________________ Print Name Authorized Signature ______________________________________________ Authorized Signature ______________________________________________ Shipping Address ______________________________________________ Shipping Address Is this purchase tax exempt? ___Yes ___ No If YES, attach Sales Tax Exemption Certificate. Failure to provide tax exempt certificate prior to shipment will result in Buyer being responsible for all applicable taxes. 14040 Santa Fe Trail Drive. Lenexa, KS 66215 Toll Free: 800.922.9048 • P: 913.888.5201 • F: 913.748.0106 www.smithandloveless.com