City of Canyon Commission Meetings

City Commission Meeting April 17, 2023 The City Commission of the City of Canyon met at 4:30 pm in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance, Mayor Pro-Tem Cody Jones, Kelsey Ward, and Randy Ray. Commissioner Paul Lyons was unable to attend. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Planning and Development Building Inspector Stan Barnard, Director of Public Works Dan Reese, Assistant Public Works Director Chris Enriquez, HR Director Hector Mendoza, Communications Director Megan Nelson, Fire Chief Dennis Gwyn, Police Chief Steve Brush, Economic Development Director Stephanie Tucker, Business and Community Development Admin Assistant Brittney Bates, City of Canyon Intern Jessee Hall, City Engineers Adolfo Garcia and Oscar Ostos, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:33 pm. Item 2. Invocation. Commissioner Ward gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Ray. Item 4. Approval of the Minutes of the Meeting of April 3, 2023. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ward to approve the minutes of April 3, 2023 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens No comments were made. Item 6. Presentation of Proclamation Naming April 2023 as Canyon Child Abuse Prevention and Awareness Month. Mayor Hinders presented a Proclamation proclaiming April 2023 as Canyon Child Abuse Prevention and Awareness month. Members of the Bridge and CASA were present to accept the proclamation. Item 7. Hear Presentation from Representatives of the Texas Police Chiefs Association Accreditation Program to the Canyon Police Department. Police Chief Steve Brush presented an overview of the process and standards for law enforcement agencies to receive the Texas Police Chiefs Association Accreditation. Chief Brush said there are 173 standards designed to ensure agencies perform at the highest level and developed to ensure City Commission Meeting April 17, 2023 Page 2 of 7 appropriate protection of citizens’ rights, to improve the safety of public safety employees, and toensure the operational and professional integrity of a law enforcement entity. Chief Brush commended former Canyon Police Chief Bobby Griffin who assisted in the development of the program with the Canyon Police Department being accredited since 2008, and former Police Chief Dale Davis and Captain Ray Resendez for their efforts in continuing the successful re-accreditation in 2019. Chief Brush said the City of Canyon Police Department is the first law enforcement agency in the State of Texas to receive a 5th Re-Accreditation and commended Captain Matt Coggins for his part in the most recent re-accreditation. West Texas A&M University Police Chief Shawn Burns and City of Amarillo Police Department Compliance Officer Jack Hildebrand, both agencies also accredited, commended the Canyon Police Department on their success giving them high accolades. Mr. Hildebrand stated there are over 2,000 agencies in Texas with only 180 accredited. Mayor Hinders commended the Canyon Police Department and Bobby Griffin for their leadership. No action, presentation only. Item 8. Conduct a Public Hearing and Consider and Take Appropriate Action on the Final Draft Sub-Division Regulations. Director of Planning and Development Lucas Raley presented the final draft of the City of Canyon Sub-Division Regulations for consideration. Mr. Raley stated he was appreciative of the feedback from Dustin Davis and Davy Hamilton. Mr. Raley said he felt the communication with the builders and staff had created a straightforward and clear process for development. Mayor Hinders also expressed appreciation to all for their hard work. Mayor Hinders opened the Public Hearing. Dustin Davis – GDI 3501 S. Georgia Suite A, Amarillo, Texas: Mr. Davis expressed appreciation to the process and said he enjoyed serving on the committee and working together. Mr. Davis then presented information about concerns with the preliminary plat changes, concrete cul-de-sacs, underground power requirements and preliminary lot changes. Jeff Hamilton – Canyon Capital Group, 17351 White Wing, Canyon, Texas: Mr. Hamilton thanked staff for getting to come back and give input. Mr. Hamilton said he agreed with Mr. Davis on the concerns he presented. Davy Hamilton – Prairie Grass Properties, 10554 2219, Amarillo, Texas: Mr. Hamilton said he was appreciative of the process and hoped to continue working together. Mr. Raley responded to the concern of having to re-submit a plat if the changes are to 4 or less units stating the city is able to administratively approve this small of a change instead of forcing builders to go through the complete submittal process. Mr. Raley said being a smaller size allows them to pay closer attention and review these changes in depth and that is a benefit to the city. Mr. Raley stated 4 or more lots would trigger a re-submittal. City Commission Meeting April 17, 2023 Page 3 of 7 There being no more comments, Mayor Hinders closed the public hearing. Mayor Pro-Tem Jones asked how often the plan would be updated. Mr. Raley said it would change and be implemented as things progress with at least a full review every 5-10 years. Assistant City Manager added that as waivers are requested it would trigger staff to review those processes. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ray adopt the up updated City of Canyon Subdivision Regulations as presented. Motion carried unanimously. Item 9. First Reading of Resolution No. 18-2023, A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between City of Canyon and Canyon Economic Development Corporation Relating to Direct Financial Assistance for Additional Funding for Kylie Hiner Memorial Playground Project. Director of Economic Development Stephanie Tucker presented Resolution No.18-2023 for the first of two required readings. Ms. Tucker said the Canyon Economic Development Corporation approved project funding for the City of Canyon for additional funding for the Kylie Hiner Memorial Playground Project for a total funding of $50,000. Ms. Tucker said a public hearing was held at the CEDC meeting April 6, 2023 with no opposition. No action, first reading only. RESOLUTION NO. 18-2023 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN CITY OF CANYON AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE FOR ADDITIONAL FUNDING FOR KYLIE HINER MEMORIAL PLAYGROUND PROJECT. Item 10. First Reading of Resolution No. 19-2023, A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between Canyon Main Street and Canyon Economic Development Corporation Relating to Direct Financial Assistance for CMS Marketing Campaign. Director of Economic Development Stephanie Tucker presented Resolution No.19-2023 for the first of two required readings. Ms. Tucker said the Canyon Economic Development Corporation approved project funding Canyon Main Street direct financial assistance for a CMS Marketing Campaign for a total funding of $28,000. Ms. Tucker said a public hearing was held at the CEDC meeting April 6, 2023 with no opposition. No action, first reading only. RESOLUTION NO. 19-2023 City Commission Meeting April 17, 2023 Page 4 of 7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN CANYON MAIN STREET AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE FOR CMS MARKETING CAMPAIGN. Item 11. First Reading of Resolution NO. 20-2023, A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between TEXAS Outdoor Musical and Canyon Economic Development Corporation Relating to Direct Financial Assistance for New Audio Equipment and Infrastructure for the Pioneer Amphitheatre in Palo Duro Canyon State Park. Director of Economic Development Stephanie Tucker presented Resolution No.20-2023 for the first of two required readings. Ms. Tucker said the Canyon Economic Development Corporation approved project funding for TEXAS Outdoor Musical for direct financial assistance for new audio equipment and infrastructure for the Pioneer Amphitheatre in Palo Duro Canyon State for a total funding of $55,000. Ms. Tucker said a public hearing was held at the CEDC meeting April 6, 2023 with no opposition. No action, first reading only. RESOLUTION NO. 20-2023 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN TEXAS OUTDOOR MUSICAL AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE FOR AUDIO EQUIPMENT AND INFRASTRUCTURE IN THE PIONEER AMPHITHEATRE IN PALO DURO CANYON STATE PARK. Item 12. First Reading of Resolution No. 21-2023, A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between Canyon Chamber of Commerce and Canyon Economic Development Corporation Relating to Direct Financial Assistance for Annual Independence Day Celebration an Christmas in Canyon Fireworks Displays. Director of Economic Development Stephanie Tucker presented Resolution No.21-2023 for the first of two required readings. Ms. Tucker said the Canyon Economic Development Corporation approved project funding for the Canyon Chamber of Commerce for direct financial assistance for the annual Independence Day Celebration and Christmas in Canyon Fireworks displays for a total funding of $23,000. Ms. Tucker said a public hearing was held at the CEDC meeting April 6, 2023 with no opposition. No action, first reading only. RESOLUTION NO. 21-2023 City Commission Meeting April 17, 2023 Page 5 of 7 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN CANYON CHAMBER OF COMMERCE AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE FOR ANNUAL INDEPENDENCE DAY CELEBRATION AND CHRISTMAS IN CANYON FIREWORKS DISPLAYS Item 13. Consider and Take Appropriate Action on Resolution No. 17-2023, A Resolution of the City Commission of the City of Canyon, Texas, Authorizing the Submission of a Texas Community Development Block Grant Program Application to the Texas Department of Agriculture for the Texas Community Development Block Grant – Downtown Revitalization (Main Street Set-Aside) Program. Assistant City Manager Jon Behrens presented Resolution No. 17-2023 for consideration. Mr. Behrens stated the TxCDBG Downtown Revitalization Program grant had been applied for 3 times in the past and the city had already begun the process of applying a 4th time through the Panhandle Regional Planning Commission. Mr. Behrens stated the adoption of Resolution No. 17- 2023 was the next step to be taken. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Ward to adopt Resolution No. 17-2023 as presented. Motion carried unanimously. RESOLUTION NO. 17-2023 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF AGRICULTURE FOR THE TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT – DOWNTOWN REVITALIZATION (MAIN STREET SET-ASIDE) PROGRAM Item 14. Conduct a Public Hearing and Consider and Take Appropriate Action on Replat for Hunsley Hills Unit 6A, A Subdivision in the City of Canyon. Director of Planning and Development Lucas Raley presented a replat for Hunsley Hills Unit 6A as submitted by Dwight Brandt. Mr. Raley said the replat is prosed to replace the existing platted Goodnight Trail and surrounding lots in Block 23 and a portion of Block 24 of Hunsley Hills Unit No. 6 with a total of 8 acres. Mr. Raley said the property owners, Dwight and Mary Ellen Brandt were present to answer questions. Mayor Hinders opened the public hearing. Mary Ellen Brandt – 58 Jynteewood Circle, Canyon, Texas: Mr. Brandt, as the property owner, expressed concern over the property not having an official address as this could cause difficulty if emergency services were needed and didn’t have an address to respond to. City Commission Meeting April 17, 2023 Page 6 of 7 George Hamontree – 2404 15th Avenue, Canyon, Texas: Mr. Hamontree expressed concern of the large fence causing a double fence and not being able to access the lots behind his home any longer. There being no more comments, Mayor Hinders closed the public hearing. City Manager Joe Prices spoke to the access to the property saying the property is not a true public access, it’s only accessible through the TxDOT Right-of-Way and that TxDOT is planning to do a drainage study, but there is no public access at this time. After discussion, Commissioner Ray moved, duly seconded by Mayor Pro-Tem Jones to approve the replat of Hunsley Hills Unit 6A as presented. Motion carried unanimously. Item 15. Review and Discuss the City of Canyon Street Maintenance Master Plan (10 Year Plan). Director of Public Works Dan Reese presented information about the future of the City of Canyon Street Maintenance Master Plan as a proposed 10 year plan. Mr. Reese stated the city was currently on an 8 year street maintenance plan but with rising costs and the increase in streets, it would have to move to a 10 year plan. After discussion, Mayor Hinders asked Mr. Reese if he felt ok about going to a 10 year plan, Mr. Reese said yes. Mayor Hinders stated with the cost savings he preferred to go back to chip seal with the micro seal in key areas as he didn’t feel the micro seal was worth the cost difference. No action, informational only. Item 16. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation about Real Property and §551.074 Personnel Matters (Director of Public Works). Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:57 pm. Item 17. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 7:15 pm with no action taken. Item 18. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 7:15 pm. ______________________________ Gary Hinders, Mayor ATTEST: City Commission Meeting April 17, 2023 Page 7 of 7 ________________________________ Gretchen Mercer, City Secretary