City of Canyon Commission Meetings

City Commission Meeting May 20, 2024 The City Commission of the City of Canyon met in regular session at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Robyn Cranmer, Danny Potter and Paul Lyons. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Director of Finance Joel Wright, Canyon Economic Development Director Stephanie Tucker, Director of Public Works Chris Enriquez, Assistant Director of Public Works Tanner DeVenney, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Communications Director Megan Nelson, Director of Planning and Development Lucas Raley, Assistant Director of Planning and Development Craig Brown, Purchasing Manager Beau Boyer, Police Chief Steve Brush, Police Captain Matt Coggins, Water Superintendent Eric Whitten, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:34 pm. Item 2. Invocation. Mayor Pro-Tem Jones gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Potter. Item 4. Approval of the Minutes of the Meeting of May 6, 2024. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to approve the minutes of May 6, 2024 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments were made. Item 6. First Reading of Resolution No. 09-2024, A Resolution of the City Commission of the City of Canyon Approving Project Funding Agreement Between G&P Kahlich Industries, LLC DBA Tireworks Tire Pros and Canyon Economic Development Corporation Relating to Direct Financial Assistance and Job Incentives for New Business in Canyon. Canyon Economic Development Director Stephanie Tucker presented Resolution No. 9-2024 for the first of two required readings. Ms. Tucker stated the funding agreement between the CEDC and Tireworks was for a total of $60,000 for financial assistance and extension of a waterline to the proposed location of a new business at 212 N. 15th Street in Canyon. Ms. Tucker said Tireworks is going the extra mile for aesthetics, has been a joy to work with and plans to be open January 2025. Ms. Tucker said the Canyon Economic Development Corporation Board approved the funding City Commission Meeting May 20, 2024 Page 2 of 5 agreement with Tireworks to be recommended to the City Commission for Approval during the April 23, 2025 meeting. First reading only, no action required. RESOLUTION NO. 09-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN G&P KAHLICH INDUSTRIES, LLC DBA TIREWORKS TIRE PROS AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE AND JOB INCENTIVES FOR NEW BUSINESS IN CANYON. Item 7. First Reading of Resolution No. 10-2024, A Resolution of the City Commission of the City of Canyon Approving Project Funding Agreement Between Canyon Chamber of Commerce and Canyon Economic Development Corporation Relating to Direct Financial Assistance for Fireworks Display for Annual Independence Day Celebration in Canyon. Canyon Economic Development Director Stephanie Tucker presented Resolution No. 10-2024 for the first of two required readings. Ms. Tucker stated the funding agreement between the CEDC and the Canyon Chamber of Commerce was for direct financial assistance for the Canyon Annual Independence Day Celebration Fireworks Display. Ms. Tucker said the Canyon Economic Development Corporation Board approved the funding agreement with the Canyon Chamber of Commerce to be recommended to the City Commission for Approval during the April 23, 2025 meeting. First reading only, no action required. RESOLUTION NO. 10-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN CANYON CHAMBER OF COMMERCE AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE FOR FIREWORKS DISPLAY FOR ANNUAL INDEPENDENCE DAY CELEBRATION IN CANYON. Item 8. Consider and Take Appropriate Action on Ordinance No. 1208, An Ordinance of the Canyon City Commission Amending Ordinance No. 1172 as Well as All Other Ordinances in Conflict Herewith Revising the Subdivision Regulations of the City of Canyon, Texas; Amending Chapter 9.02 of the Code of Ordinances of the City of Canyon, Texas; Providing a Severability Clause; Establishing an Effective Date. Planning and Development Director Lucas Raley presented Ordinance No. 1208 for consideration. Mr. Raley said the purpose of Ordinance No. 1208 is to amend the Subdivision Regulations adding an additional local urban street section allowing for less width if alleys are provided. Mr. Raley said City Commission Meeting May 20, 2024 Page 3 of 5 the current minimum width for a local urban street is 37” back of curb. Mr. Raley said the change would allow that minimum to be 33” back of curb. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Ordinance No. 1208 as presented. Motion carried unanimously. ORDINANCE NO. 1208 AN ORDINANCE OF THE CANYON CITY COMMISSION AMENDING ORDINANCE NO. 1172 AS WELL AS ALL OTHER ORDINANCES IN CONFLICT HEREWITH REVISING THE SUBDIVISION REGULATIONS OF THE CITY OF CANYON, TEXAS; AMENDING CHAPTER 9.02 OF THE CODE OF ORDINANCES OF THE CITY OF CANYON, TEXAS; PROVIDING A SEVERABILITY CLAUSE; ESTABLISHING AN EFFECTIVE DATE. Item 9. Presentation of Potential Changes to the Zoning Regulations Map. Planning and Development Director Lucas Raley presented information for a recommendation of amending Zoning Regulations to allow:  Banquet/event center and fitness center uses in I-District  Reduce parking requirements for multi-family and townhome uses  Amend the zoning map to re-zone the SF-6 neighborhood east of downtown to the new MF-2 zone allowing for higher density while restricting structures to two-stories. Commissioners discussed the proposed changes. No action required, informational only. Item 10. Consider and Take Appropriate Action on Replacement of Canyon Area Library Roof. Purchasing Manager Beau Boyer presented information regarding the need to get the Canyon Area Library roof replaced. Mr. Boyer reported frequent repairs are required to the roof due to leaks and that more than $13,000 had been spent in the last year for repairs. Mr. Boyer presented a plan for replacement stating cost estimates ranged $239,400 to $248,200. Mr. Boyer said the lower cost would include a 15-year warranty and the higher cost would come with a 30-year warranty. After discussion Commissioner Cranmer moved, duly seconded by Commissioner Potter to authorize the City staff to enter into an agreement with Garland Company, Inc. for no more than $300,000 for repairs to the Canyon Area Library roof. Motion carried unanimously. City Commission Meeting May 20, 2024 Page 4 of 5 Item 11. Consider and Take Appropriate Action Related to City of Canyon Facilities Expansion, Renovations, and Bond Election. Assistant City Manager Jon Behrens presented options for proposed City of Canyon facility expansion; Mr. Behrens said the City has been discussing expansion needs of City office facilities since 2013 with a space study completed in 2014. Mr. Behrens said there have been conversations among staff and with Sims Architects to discuss future plans that include the Gold Star building recently purchased by the City of Canyon. Mr. Behrens presented four facility plans that are logically and fiscally responsible and discussed with Commissions the plan they felt they could support. Mr. Behrens also requested the Commission pick a November 2024 or May 2025 Bond Election date that would fund the facility expansion if the citizens voted for it. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to select Facility Plan A, and authorize staff to move forward with the steps that will lead to a future bond election November 2024. Motion carried unanimously. City Manager Joe Price said staff would move forward as directed and that if it became obvious things would not be ready for a November 2024 Bond Election, staff would advise the Commission at a future meeting. Item 12. Consider and Take Appropriate Action on 380 Agreement with The Lumber Yard. City Manager Joe Price presented a 380 Agreement between the City of Canyon and The Lumber Yard. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to approve the 380 agreement between the City of Canyon and The Lumber Yard as presented. Motion carried unanimously. Item 13. Consider and Take Appropriate Action on Ordinance No. 1207, An Ordinance of the City of Canyon, Texas, Amending City Commission Meeting Dates From the First and Third Mondays of Each Month to the First and Third Tuesdays of Each Month, Beginning on the Third Day of September, 2024 as the Regular Meeting Time of the Commission of the City of Canyon. City Secretary / Director of Administrative Services presented Ordinance No. 1207 for consideration. Ms. Mercer stated the adoption of Ordinance No. 1207 would change the City Commission regular meeting dates to the first and third Tuesdays of each month instead of Mondays to help alleviate conflicts often observed on Mondays. Ms. Mercer said she recommended the effective date of the change to be September 3, 2024 so that the current budget calendar wouldn’t be affected. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Ordinance No. 1207 changing the regular meeting days for the Canyon City Commission from the first and third Monday of each month to the first and third Tuesday of each month effective September 3, 2024. Motion carried unanimously. City Commission Meeting May 20, 2024 Page 5 of 5 ORDINANCE NO. 1207 AN ORDINANCE OF THE CITY OF CANYON, TEXAS, AMENDING CITY COMMISSION MEETING DATES FROM THE FIRST AND THIRD MONDAYS OF EACH MONTH TO THE FIRST AND THIRD TUESDAYS OF EACH MONTH, BEGINNING ON THE THIRD DAY OF SEPTEMBER, 2024 AS THE REGULAR MEETING TIME OF THE COMMISSION OF THE CITY OF CANYON. Item 14. Executive Session Pursuant to §551.071 Consultation with Attorney. Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:43 pm. Item 15. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 6:30 pm, no action was taken. Item 16. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 6:30 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary