City of Canyon Commission Meetings

City Commission Meeting June 3, 2024 The City Commission of the City of Canyon met in regular session at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Robyn Cranmer, and Paul Lyons. Commissioner Danny Potter was unable to attend. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Director of Finance Joel Wright, Canyon Economic Development Director Stephanie Tucker, Assistant Director of Public Works Tanner DeVenney, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Director of Planning and Development Lucas Raley, Assistant Director of Planning and Development Craig Brown, Purchasing Manager Beau Boyer, Police Chief Steve Brush, Water Superintendent Eric Whitten, Municipal Court Judge Jennifer Cates, Municipal Court Clerk Sheila Roach, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:33 pm. Item 2. Invocation. Commissioner Cranmer gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Pro-Tem Jones. Item 4. Approval of the Minutes of the Meeting of May 20, 2024. Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the minutes of May 20, 2024 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments were made. Item 6. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 09-2024, A Resolution of the City Commission of the City of Canyon Approving Project Funding Agreement Between G&P Kahlich Industries, LLC DBA Tireworks Tire Pros and Canyon Economic Development Corporation Relating to Direct Financial Assistance and Job Incentives for New Business in Canyon. Canyon Economic Development Director Stephanie Tucker presented Resolution No. 9-2024 for the first of two required readings. Ms. Tucker stated the funding agreement between the CEDC and Tireworks was for a total of $60,000 for financial assistance and extension of a waterline to the proposed location of a new business at 212 N. 15th Street in Canyon. Ms. Tucker said Tireworks is going the extra mile for aesthetics, has been a joy to work with and plans to be open January 2025. Ms. Tucker said the Canyon Economic Development Corporation Board approved the funding City Commission Meeting June 3, 2024 Page 2 of 6 agreement with Tireworks to be recommended to the City Commission for Approval during the April 23, 2025 meeting. After Discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Resolution No. 09-2024 as presented. Motion carried unanimously. RESOLUTION NO. 09-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN G&P KAHLICH INDUSTRIES, LLC DBA TIREWORKS TIRE PROS AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE AND JOB INCENTIVES FOR NEW BUSINESS IN CANYON. Item 7. Consider and Take Appropriate Action on Second and Final Reading of Resolution No. 10-2024, A Resolution of the City Commission of the City of Canyon Approving Project Funding Agreement Between Canyon Chamber of Commerce and Canyon Economic Development Corporation Relating to Direct Financial Assistance for Fireworks Display for Annual Independence Day Celebration in Canyon. Canyon Economic Development Director Stephanie Tucker presented Resolution No. 10-2024 for the first of two required readings. Ms. Tucker stated the funding agreement between the CEDC and the Canyon Chamber of Commerce was for direct financial assistance for the Canyon Annual Independence Day Celebration Fireworks Display. Ms. Tucker said the Canyon Economic Development Corporation Board approved the funding agreement with the Canyon Chamber of Commerce to be recommended to the City Commission for Approval during the April 23, 2025 meeting. After Discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Resolution No. 10-2024 as presented. Motion carried unanimously RESOLUTION NO. 10-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN CANYON CHAMBER OF COMMERCE AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE FOR FIREWORKS DISPLAY FOR ANNUAL INDEPENDENCE DAY CELEBRATION IN CANYON. Item 8. Consider and Take Appropriate Action on Resolution No 11-2024, A Resolution of the City Commission of the City of Canyon, Texas, Exercising the Second of Three, One- Year Extension Terms of the Current Depository Services Contract Agreement Between the City of Canyon, Texas and Happy State Bank, a Division of Centennial Bank, and Authorizing the Director of Finance to Execute a Letter to Happy State Bank Related City Commission Meeting June 3, 2024 Page 3 of 6 Thereto on Behalf of the City of Canyon, Texas for the One-Year Extension of the Current Depository Services Agreement. Director of Finance Joel Wright presented Resolution No. 11-2024 for consideration. Mr. Wright said the Commission extended the depository services contract with Happy State Bank for a one- year renewal of September 1, 2023 through August 31, 2024. Mr. Wright said staff has been satisfied with services provided by Happy State Bank pointing out they were not charging any fees to the City of Canyon and recommended the second of 3 allowed extensions for September 1, 2024 through August 31, 2025. Mr. Wright stated the city is required to put out a Request for application of services” every five years. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 11-2024 as presented. Motion carried with Mayor Hinders abstaining. RESOLUTION NO. 11-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, EXERCISING THE SECOND OF THREE, ONE-YEAR EXTENSION TERMS OF THE CURRENT DEPOSITORY SERVICES CONTRACT AGREEMENT BETWEEN THE CITY OF CANYON, TEXAS AND HAPPY STATE BANK, A DIVISION OF CENTENNIAL BANK, AND AUTHORIZING THE DIRECTOR OF FINANCE TO EXECUTE A LETTER TO HAPPY STATE BANK RELATED THERETO ON BEHALF OF THE CITY OF CANYON, TEXAS FOR THE ONE-YEAR EXTENSION OF THE CURRENT DEPOSITORY SERVICES AGREEMENT. Item 9. Consider and Take Appropriate Action on Presentation and Discussion of Donor Support Options for the Canyon Housing Rehabilitation Program. Planning and Development Director Lucas Raley presented information for a recommendation of setting up a City of Canyon Housing Rehabilitation Program. Mr. Raley said this is a goal from the City of Canyon Comprehensive Plan providing a way to invest in our community. Mr. Raley said the goal would be to rehab 3 homes per year bringing a house in substandard condition to standard condition. Mr. Raley said rental / /leased property would not qualify for the program. Mr. Raley said the City would contribute to funds and we would partner with businesses / organizations for private donations using Canyon Main Street 5013c. Mr. Raley said this would not increase work for Main Street as all paperwork would be processed through the Planning and Development Department. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to authorize City Staff to house the Canyon Housing Rehabilitation Program in the Main Street Organization and receive funds as such. Motion carried unanimously. Item 10. Consider and Take Appropriate Action on the Canyon Police Department 2023 Annual Report and 2023 Racial Profiling Report. City Commission Meeting June 3, 2024 Page 4 of 6 Chief of Police Steve Brush presented the Canyon Police Department 2023 Annual Report and 2023 Racial Profiling Report in accordance with City Ordinance 70.58. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the Annual Report and Racial Profiling Report for 2023 as presented. Motion carried unanimously. Commissioners commended the Police Department on doing a great job for the citizens of Canyon. Item 11. Consider and Take Appropriate Action on Resolution No. 12-2024, A Resolution of the City Commission of the City of Canyon, Texas Prescribing Limitations on Parking or Standing Motor Vehicles or Trailers During Parade to be Held July 4, 2024. Chief of Police Steve Brush presented Resolution No. 12-2024 for consideration. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Resolution No. 12-2024 as presented. Motion carried unanimously. RESOLUTION NO. 12-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS PRESCRIBING LIMITATIONS ON PARKING OR STANDING MOTOR VEHICLES OR TRAILERS DURING PARADE TO BE HELD JULY 4, 2024. Item 12. Consider and Take Appropriate Action on Resolution No. 13-2024, A Resolution of the City Commission of the City of Canyon, Texas Granting Exclusive Management Rights to the Canyon Chamber of Commerce Over the Downtown Square, Paul Lindsay Park and Public Areas In and Around These Areas During the Annual Fourth of July Celebration to be Held July 4, 2024. Chief of Police Steve Brush presented Resolution No. 13-2024 for consideration. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 13-2024 as presented. Motion carried unanimously. RESOLUTION NO. 13-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS GRANTING EXCLUSIVE MANAGEMENT RIGHTS TO THE CANYON CHAMBER OF COMMERCE OVER THE DOWNTOWN SQUARE, PAUL LINDSEY PARK AND PUBLIC AREAS IN AND AROUND THESE AREAS DURING THE ANNUAL FOURTH OF JULY CELEBRATION TO BE HELD JULY 4, 2024. City Commission Meeting June 3, 2024 Page 5 of 6 Item 13. Consider and Take Appropriate Action on Ordinance No. 1205, An Ordinance of the City of Canyon, Texas, Providing for Limited Operation of Golf Carts Within the City Limits, Providing for Severability, A Penalty for Violation and an Effective Date. City Attorney Chuck Hester presented Ordinance No. 1205 for consideration saying this Ordinance would allow for the use of golf carts in the city limits as long as the State and Local laws are followed as listed. Mr. Hester reiterate that currently it is illegal to operate a golf cart in the city limits with the exception of the Golf Course. Mr. Hester gave a brief overview of the discussion on allowing the use of golf carts in the city limits with limitations as required by TEX. TRANS. Code §11.05.022 that states: (a). A person holding a valid Texas operator’s license as required by TEX. TRANS. CODE §521.021 may operate a golf cart during daylight hours on public streets with speed limits of 35 miles per hour or less but shall not operate a golf cart on a roadway which is a part of the state highway system including FM 2590, State Highway 217, State Highway 60 or US 87. Within the City limits, the prohibited areas of operation are 4th Avenue, 23rd Street State Highway 60 commonly called the Hereford highway and South Soncy from State Highway 60 north to the city limits. Roads which are a part of the State Highway system such as 23rd Street, 4th Avenue & South Soncy may be crossed at intersections controlled by a traffic light. US Highway 60 may only be crossed at the 15th Street overpass. (b). The required equipment for operation of golf carts within Canyon is as follows: • Headlamps • Taillamps • Reflectors • Parking Break • Rearview Mirrors on each side of the golf cart (c). Passengers under 8 years of age must be secured in a Department of Transportation approved car seat secured to the vehicle. Passengers under 15 years of age must be secured by a seat belt or shoulder harness secured to the vehicle, (d). Golf carts shall not be parked on a public street in such a manner that private driveways or alleys are blocked or rendered impassable. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Ordinance No. 1205 as presented. Motion carried 3-1 with Commissioner Lyons voting against. ORDINANCE NO. 1205 AN ORDINANCE OF THE CITY OF CANYON, TEXAS PROVIDING FOR LIMITED OPERATION OF GOLF CARTS WITHIN THE CITY LIMITS, PROVIDING FOR SEVERABILITY, A PENALTY FOR VIOLATION AND AN EFFECTIVE DATE City Commission Meeting June 3, 2024 Page 6 of 6 Item 14. Executive Session Pursuant to §551.071 Consultation with Attorney. Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:33 pm. Item 15. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 5:53 pm, no action was taken. Item 16. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 5:53 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary