City of Canyon Commission Meetings

City Commission Meeting August 12, 2024 The City Commission of the City of Canyon met in regular session at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Paul Lyons, Robyn Cranmer, and Danny Potter. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Director of Finance Joel Wright, Purchasing Manager Beau Boyer, Communications Director Megan Nelson, Assistant Director of Public Works Tanner DeVenney, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Planning and Development Director Lucas Raley, Assistant Planning and Development Director Craig Brown, Police Chief Steve Brush, Wastewater Superintendent John Poole, Water Superintendent Eric Whitten, Water Department Foreman Thomas Freeman, Canyon Economic Development Director Stephanie Tucker, Library Director Carlene Harguess, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:35 pm. Item 2. Invocation. Commissioner Potter gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Cranmer. Item 4. Approval of the Minutes of the Meeting of August 5, 2024. Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the minutes of August 5, 2024 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments were made. Item 6. City Manager Recognition of Water and Wastewater Staff. City Manager Joe Price recognized the Water and Wastewater Department employees for exemplary service. Mr. Price gave a brief overview of 2 significant line breaks requiring long hours of repairs late into the night. Mr. Price commended the staff for their dedication and working tirelessly to make sure services were provided to the citizens of Canyon. Mr. Price stated not only do these employees take pride in making sure city services are provided, but help out WT when needed. Mr. Price said he wanted to publicly thank them. Mayor Hinders and the Commissioners also thanked the employees. City Commission Meeting August 12, 2024 Page 2 of 5 Item 7. Conduct Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1213, An Ordinance Making Appropriations for the Support of the City of Canyon for the Fiscal Year Beginning October 1, 2024 and Ending September 30, 2025; Providing for the Appropriation of an Interest and Sinking Fund to Pay Interest and Principal on the City’s Indebtedness; Providing for the Adoption of the Annual Budget of the City of Canyon, Texas for the 2024-2025 Fiscal Year; Providing That Expenditures for Said Fiscal Year Shall be Made in Accordance with Said Budget; Authorizing Specific Budget Adjustment Authority to the City Manager; Providing for the Ratification of Budgeted Appropriation Transfers in the 2024-2025 Fiscal Year; Providing a Repealing Clause; Providing a Savings Clause; and Providing for Publication and an Effective Date. Purchasing Manager Beau Boyer presented Ordinance No. 1213 for a required public hearing and consideration. Mr. Boyer stated after the public hearing all statutory requirements pertaining to the budget process will be met. Mayor Hinders asked about increasing Police increase in pay above the proposed 4.5% to a minimum of 6% to remain competitive with area Police Departments. Mr. Boyer stated that was possible with a few minor adjustments. Commissioner Potter stated he would like to see the 6% increase as well with Commissioner Cranmer and Mayor Pro-Tem Jones agreeing. Mayor Hinders opened the public hearing. There being no comment Mayor Hinders closed the public hearing. After Discussion, the following motions were made: Commissioner Cranmer Moved, duly seconded by Mayor Pro-Tem Jones to amend the proposed budget increasing the Canyon Police Department pay from 4.5% to 6% across the board. Motion carried unanimously. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to adopt Ordinance No. 1213, making appropriations in support of the general operation of the City of Canyon for the year beginning October 1, 2024 and ending September 30, 2025, be adopted on final reading. Mayor Gary Hinders Aye Mayor Pro-Tem Cody Jones Aye Commissioner Paul Lyons Aye Commissioner Robin Cranmer Aye Commissioner Danny Potter Aye Motion carried unanimously Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Ordinance No. 1213, making appropriations in support of the general operation of the City of Canyon for the year beginning October 1, 2024 and ending September 30, 2025, be ratified with an increase of property tax revenue. City Commission Meeting August 12, 2024 Page 3 of 5 Mayor Gary Hinders Aye Mayor Pro-Tem Cody Jones Aye Commissioner Paul Lyons Nay Commissioner Robin Cranmer Aye Commissioner Danny Potter Aye Motion carried 4-1 with Commissioner Lyons voting against. ORDINANCE NO. 1213 AN ORDINANCE MAKING APPROPRIATIONS FOR THE SUPPORT OF THE CITY OF CANYON FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2024 AND ENDING SEPTEMBER 30, 2025; PROVIDING FOR THE APPROPRIATION OF AN INTEREST AND SINKING FUND TO PAY INTEREST AND PRINCIPAL ON THE CITY'S INDEBTEDNESS; PROVIDING FOR THE ADOPTION OF THE ANNUAL BUDGET OF THE CITY OF CANYON, TEXAS FOR THE 2024-2025 FISCAL YEAR; PROVIDING THAT EXPENDITURES FOR SAID FISCAL YEAR SHALL BE MADE IN ACCORDANCE WITH SAID BUDGET; AUTHORIZING SPECIFIC BUDGET ADJUSTMENT AUTHORITY TO THE CITY MANAGER; PROVIDING FOR THE RATIFICATION OF BUDGETED APPROPRIATION TRANSFERS IN THE 2024-2025 FISCAL YEAR; PROVIDING A REPEALING CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR PUBLICATION AND AN EFFECTIVE DATE Item 8. Consider and Take Appropriate Action on the Purchase of Police Department Vehicles. Purchasing Manager Beau Boyer presented information for the proposed purchase of a police patrol vehicle and police administrative vehicle. Mr. Boyer said it takes months for new police vehicles that are fitted with appropriate equipment so he is requesting to order early to help make sure the vehicles arrive for 2024-2025 as budgeted. Mr. Boyer said both vehicles will be obtained through TexBuy (Region 16) cooperative agreement with $129,285.00 budgeted. Ford Explorer Patrol Unit Malibu Admin. Vehicle Purchase Price: $46,602.00 Purchase Price: $25,150.00 Upfitting Costs: 34,049.17 Admin Vehicle. Total: $42,679.94 Patrol Unit Total: $80,651.17 Upfitting Costs: 17,529.94 Total Cost of both Vehicles: $123,331.11 After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to authorize City staff to purchase a patrol vehicle and an administrative vehicle for the Canyon Police Department. Motion carried unanimously. City Commission Meeting August 12, 2024 Page 4 of 5 Item 9. Consider and Take Appropriate Action on the June 30, 2024 Financial Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Financial Report for consideration. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to approve the Financial Report as presented. Motion carried unanimously. Item 10. Consider and Take Appropriate Action on the June 30, 2024 Investment Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Investment Report for consideration. After discussion Commissioner Potter moved, duly seconded by Commissioner Cranmer to approve the Investment Report as presented. Motion carried unanimously. Item 11. Consider and Take Appropriate Action on Resolution No. 17-2024, A Resolution of the City Commission of the City of Canyon, Texas, Approving a Negotiated Settlement Between the Executive Committee of Cities Served by Atmos West Texas (“Cities”) and Atmos Energy Corp., West Texas Division Regarding the Company’s 2024 Rate Review Mechanism Filing; Declaring Existing Rates to be Unreasonable; Adopting Tariffs That Reflect Rate Adjustments Consistent with the Negotiated Settlement; Finding the Rates to be Set by the Attached Settlement Tariffs to be Just and Reasonable and in the Public Interest; Approving an Attachment Establishing a Benchmark for Pensions and Retiree Medical Benefits; Requiring the Company to Reimburse Cities’ Reasonable Ratemaking Expenses; Determining That This Resolution was Passed in Accordance With the Requirements of the Texas Open Meetings Act; Adopting a Savings Clause; Declaring an Effective Date; and Requiring Delivery of this Resolution to the Company and the Cities’ Legal Counsel. City Manager Joe Price presented Resolution No. 17-2024 regarding settlement of the Atmos West Texas rate review for consideration. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to adopt Resolution No. 17-2024 as presented. Motion carried unanimously. RESOLUTION NO. 17-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE EXECUTIVE COMMITTEE OF CITIES SERVED BY ATMOS WEST TEXAS (“CITIES”) AND ATMOS ENERGY CORP., WEST TEXAS DIVISION REGARDING THE COMPANY’S 2024 RATE REVIEW MECHANISM FILING; DECLARING EXISTING RATES TO BE UNREASONABLE; ADOPTING TARIFFS THAT REFLECT RATE ADJUSTMENTS CONSISTENT WITH THE NEGOTIATED SETTLEMENT; FINDING THE RATES TO BE SET BY THE ATTACHED SETTLEMENT TARIFFS TO BE JUST AND REASONABLE AND IN THE PUBLIC INTEREST; APPROVING AN ATTACHMENT ESTABLISHING A City Commission Meeting August 12, 2024 Page 5 of 5 BENCHMARK FOR PENSIONS AND RETIREE MEDICAL BENEFITS; REQUIRING THE COMPANY TO REIMBURSE CITIES’ REASONABLE RATEMAKING EXPENSES; DETERMINING THAT THIS RESOLUTION WAS PASSED IN ACCORDANCE WITH THE REQUIREMENTS OF THE TEXAS OPEN MEETINGS ACT; ADOPTING A SAVINGS CLAUSE; DECLARING AN EFFECTIVE DATE; AND REQUIRING DELIVERY OF THIS RESOLUTION TO THE COMPANY AND THE CITIES’ LEGAL COUNSEL. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the Interlocal Agreement between the City of Canyon and WTAMU as presented. Motion carried unanimously. Item 12. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.074 Personnel Matters, (City Attorney and Municipal Court Judge, Board Appointments for Economic Development Corporation). Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:43 pm. Item 13. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 7:29 pm, no action was taken. Item 14. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 7:29 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary