City of Canyon Commission Meetings

City Commission Meeting November 5, 2024 The City Commission of the City of Canyon met in regular session at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Paul Lyons, Robyn Cranmer and Danny Potter. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Police Chief Steve Brush, Planning and Development Director Lucas Raley, Assistant Planning and Development Director Craig Brown, Canyon Economic Corporation Development Director Stephanie Tucker, Director of Public Works Chris Enriquez, Assistant Director of Public Works Tanner DeVenney, Director of Finance Joel Wright, Purchasing Manager Beau Boyer, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:34 pm. Item 2. Invocation. Mayor Pro-Tem Jones gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Lyons. Item 4. Approval of the Minutes of the Meeting of October 15, 2024. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to approve the minutes of October 15, 2024 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No Public Comments were made. Item 6. Consider and Take Appropriate Action Second and Final Reading of Resolution No. 26-2024, A Resolution of the City Commission of the City of Canyon Approving Project Funding Agreement Between the Acai Bar, LLC and Canyon Economic Development Corporation Relating to Direct Financial Assistance for New Business in Canyon to Be Established in Canyon, Texas. Canyon Economic Development Director Stephanie Price presented Resolution No. 26-2024 for the second of 2 required readings. Ms. Tucker said The Canyon Economic Development Corporation approved project funding for the Acai Bar, LLC, located at 1519 4th Ave. Ms. Tucker said the funding would be used as direct financial assistance for equipment purchases for a new business in Canyon. Ms. Tucker said the total funding request for direct financial incentives will not exceed $15,000 for the purchase of a grease trap and freezers. Ms. Tucker said the Acai Bar must remain in business in Canyon for 3 years for the funding lien on the equipment purchased would be released by the CEDC. Ms. Tucker said the EDC held a Public Hearing October 10, 2024 with no opposition. City Commission Meeting November 5, 2024 Page 2 of 5 After discussion, Commissioner Potter moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 26-2024 as presented. Motion carried unanimously. RESOLUTION NO. 26-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING PROJECT FUNDING AGREEMENT BETWEEN THE ACAI BAR, LLC AND THE CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE FOR NEW BUSINESS IN CANYON TO BE ESTABLISHED IN CANYON, TEXAS Item 7. Consider and Take Appropriate Action on the September 30, 2024 Financial Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Financial Report for consideration. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to approve the Financial Report as presented. Motion carried unanimously. Item 8. Consider and Take Appropriate Action on the September 30, 2024 Investment Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Investment Report for consideration. After discussion Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the Investment Report as presented. Motion carried unanimously. Item 9. Consider and Take Appropriate Action on Formation of the Canyon Housing Program, INC. and Appoint an Initial Board of Directors. Planning and Development Director Lucas Raley presented information on the formation of the Canyon Housing Program, INC as a 501(c)(3) and submitted a list of proposed board members. Mr. Raley stated once action was taken by the City Commission on the approval of the program and appointment of board members, all would be submitted to the IRS for approval. After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to recommend submittal of the formation documents to the Sate to establish the Canyon Housing Program, INC., as a 501(c)(3) for the purposes of receiving tax-deductible donations for the Canyon Housing Rehabilitation Program, and hereby appoint the following to the Board: 1. Commission Member Paul Lyons 2. EDC Member Keith Brown 3. Citizen of Canyon Roger Gist 4. Lions Club Member Galen Chandler 5. Bank Member Tim Tucker, Happy State Bank 6. Private Utility Member Dru Chidester, Xcel 7. WTAMU Member Wes Green, Assistant Vice President for Facilities & Construction Ex-Officio: CISD Member Tricia Cook Motion carried unanimously. City Commission Meeting November 5, 2024 Page 3 of 5 Item 10. Consider and Take Appropriate Action on Authorization of the Purchase Order for Electric Utility Relocation and Improvements for CDBG Downtown Alley Reconstruction Project. Purchasing Manager Beau Boyer presented information for authorization to purchase electric utility relocation and improvement services from Xcel Energy for the CDBG Downtown Alley Reconstruction Project. Mr. Boyer said with the award of a CDBG grant in the amount of $500,000, (total project cost $753,364.00) purchases made for the project have to be made in accordance with Federal Acquisition Regulations (FAR) and the TxCDBG Grant Provisions set forth by the Texas Department of Agriculture (TDA) and the TxCDBG Project Implementation Manual. Mr. Boyer said Xcel Energy uses subcontractors for parts of the project and subcontractors are not permitted with the same FAR wage requirement exemption. Mr. Boyer provided a cost breakdown for the total cost of the electrical utility improvements by subcontractors with a total of $260,034.42. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to authorize the purchase of electric utility relocation and improvement services from Xcel Energy for the CDBG Downtown Alley Reconstruction Project. Motion carried unanimously. Item 11. Consider and Take Appropriate Action on Resolution No. 27-2024, a Resolution of the City Commission of the City of Canyon, Texas Casting Votes for the Members of the Board of Directors of Randall County Appraisal District. City Manager Joe Price presented Resolution No. 27-2024 for casting votes for the members of the Board of Directors of Randall County Appraisal District. Mr. Price said the City of Canyon had been allocated 100 votes that could be split between the candidates, or be cast for one candidate. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to cast all 100 votes to Bob Lindsey. Motion carried unanimously. RESOLUTION NO. 27-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, CASTING VOTES FOR THE MEMBERS OF THE BOARD OF DIRECTORS OF RANDALL COUNTY APPRAISAL DISTRICT Item 12. Consider and Take Appropriate Action on Resolution No. 28-2024, A Resolution of the City Commission of the City of Canyon, Texas, Suspending the December 19, 2024 Effective Date of Atmos Energy Corp., West Texas Division’s Requested Rate Change to Permit the City Time to Study the Request and to Establish Reasonable Rates; Approving Cooperation with the Cities Served by Atmos West Texas and Authorizing Intervention in Atmos West Texas’ Requested Rate Change Proceedings Before the Commission; Hiring Lloyd Gosselink Attorneys and Consulting Services to Negotiate with the Company and Direct Any Necessary Litigation and Appeals; Requiring Reimbursement of Cities’ Rate Case Expenses; Finding That the Meeting at Which This Resolution is Passed is Open to the Public as Required by Law; Requiring Notice of this Resolution to the Company and Legal Counsel. City Commission Meeting November 5, 2024 Page 4 of 5 City Manager Joe Price presented Resolution No. 28-2024 for consideration. Mr. Price said the adopt of Resolution No. 28-2024 would suspend the December 19, 2024 effective date of the company’s rate change so the rate case could be evaluated and discussed with cities. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Resolution No. 28-2024 as presented. Motion carried unanimously. RESOLUTION NO. 28-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, SUSPENDING THE DECEMBER 19, 2024 EFFECTIVE DATE OF ATMOS ENERGY CORP., WEST TEXAS DIVISION’S REQUESTED RATE CHANGE TO PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES; APPROVING COOPERATION WITH THE CITIES SERVED BY ATMOS WEST TEXAS AND AUTHORIZING INTERVENTION IN ATMOS WEST TEXAS’ REQUESTED RATE CHANGE PROCEEDINGS BEFORE THE COMMISSION; HIRING LLOYD, GOSSELINK ATTORNEYS AND CONSULTING SERVICES TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION AND APPEALS; REQUIRING REIMBURSEMENT OF CITIES’ RATE CASE EXPENSES; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL Item 13. Consider and Take Appropriate Action on Resolution No. 29-2024, A Resolution of the City of Canyon, Texas, Authorizing the Submission of a Texas Community Development Block Grant Program Application to the Texas Department of Agriculture for the Community Development Fund. City Manager Joe Price presented Resolution No. 29-2024 for consideration. Mr. Price said this Resolution notifies the Texas Department of Agriculture Community Development Block Grant Program that the City of Canyon is interested in pursuing a grant for Road Construction/Renovation, to include curb and gutter and related drainage. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 29-2024 as presented. Motion carried unanimously. RESOLUTION NO. 29-2024 A RESOLUTION OF THE CITY OF CANYON, TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF AGRICULTURE FOR THE COMMUNITY DEVELOPMENT FUND City Commission Meeting November 5, 2024 Page 5 of 5 Item 14. Executive Session Pursuant to §551.071 Consultation with Attorney, and §551.072 Deliberation About Real Property. Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:34 pm. Item 15. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 7:04 pm, no action was taken Item 16. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 7:04 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary