City of Canyon Commission Meetings

City Commission Meeting November 19, 2024 The City Commission of the City of Canyon met in regular session at 4:00 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Robyn Cranmer and Danny Potter. Commissioner Paul Lyons was unable to attend. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, HR Director Hector Mendoza, Police Lieutenant Matt Coggins, Assistant Planning and Development Director Craig Brown, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Canyon Economic Development Corporation Director Stephanie Tucker, Director of Public Works Chris Enriquez, Assistant Director of Public Works Tanner DeVenney, Communications Director Megan Nelson, Director of Finance Joel Wright, Purchasing Manager Beau Boyer, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:02 pm. Item 2. Invocation. Commissioner Potter gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Cranmer. Item 4. Facility Bond Work Session (4:00 pm to 4:30 pm). City Manager Joe Price, Assistant City Manager Jon Behrens, Director of Finance Joel Wright, Purchasing Manager Beau Boyer and City Secretary Gretchen Mercer presented information for a possible Bond Election in May 2025. Item 5. Approval of the Minutes of the Meeting of November 5, 2024. Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the minutes of November 5, 2024 as presented. Motion carried unanimously. Item 6. Public Comment – Comments from Interested Citizens. No Public Comments were made. Item 7. Presentation of Section 3 Goals and Requirements as it Relates to the City’s Texas Community Development Block Grant Downtown Revitalization Project CDM23-0450, to Include Information on Employment Opportunities of Low and Very Low-Income Persons as Well as Residents Residing in the Community. Max Seymour, representing the PRPC, presented information regarding Section 3 of the Housing and Urban Development (HUD) Act of 1968 as a requirement for application of a CDBG Grant. Mr. City Commission Meeting November 19, 2024 Page 2 of 5 Seymour said Section 3 is a program that requires recipients of certain HUD financial assistance, such as Texas CDBG grants, to provide economic opportunities to low-and very low-income people. No action required, informational only. Item 8. Consider and Take Appropriate Action on Discussion on Public Safety Facility Improvements and Possible Bond Election. Commissioners and staff continued discussion on possible Bond Election for Public Safety facility improvements. The Commissioners requested another work session and requested the following information be included.  Information from the Public Safety committee and what they recommend.  Information used by the architects to base the provided estimates off of.  Numbers for different Bond amounts and how it would affect payments and citizens. After discussion, it was decided to schedule the following meetings:  Commission work session only beginning at 4:30 pm on Tuesday December 3, 2024.  Commission meeting including a work session December 10, 2024 at 3:00 pm. No action was taken. Item 9. Consider and Take Appropriate Action on Resolution No. 30-2024, A Resolution of the City Commission of the City of Canyon, Texas Prescribing Limitations on Parking or Standing Motor Vehicles or Trailers During Parade to be Held December 7, 2024. Police Lieutenant Matt Coggins presented Resolution No. 30-2024 for consideration. Lieutenant Coggins stated the adoption of Resolution No. 30-2024 would limit parking around the Chamber Christmas Parade December 7, 2024 increasing safety of the crowd. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Resolution No. 30-2024 as presented. Motion carried unanimously. RESOLUTION NO. 30-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, PRESCRIBING LIMITATIONS ON PARKING OR STANDING MOTOR VEHICLES OR TRAILERS DURING PARADE TO BE HELD DECEMBER 7, 2024 IN THE CITY OF CANYON. Item 10. Consider and Take Appropriate Action on Resolution No. 32-2024. A Resolution of the City Commission of the City of Canyon Approving a Conveyance and Maintenance Agreement for Spring Canyon Subdivision Between the City of Canyon, Canyon Capital Group and Spring Canyon Master Association (the “HOA”) for Ownership and Maintenance of the Existing Medians and Future Medians and Authorizing the City Manager to Sign the Agreement and Future Median Dedications. City Commission Meeting November 19, 2024 Page 3 of 5 City Manager Joe Price Presented Resolution No. 32-2024 for consideration. Mr. Price said adoption of Resolution No. 32-2024 provides that the City of Canyon would take ownership of the medians along Country Club Dr; Glorietta Drive; and Spring Canyon Parkway, as well as any future medians on plats in the Spring Canyon subdivision; and that the HOA of the Spring Canyon Subdivision agrees to accept all future maintenance of the medians and pay for water at the various locations. Jeff Hamilton, representing the subdivision owners (Canyon Capital Group) spoke to the agreements. After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to adopt Resolution No. 32-2024 authorizing the execution of a Conveyance and Maintenance Agreement between the City of Canyon, Canyon Capital Group and Spring Canyon Master Association (the “HOA”) and authorize the City Manager to sign the agreement and future median dedications. Motion carried unanimously. RESOLUTION NO. 32-2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING A CONVEYANCE AND MAINTENANCE AGREEMENT FOR SPRING CANYON SUBDIVISION BETWEEN THE CITY OF CANYON, CANYON CAPITAL GROUP, LLC AND SPRING CANYON MASTER ASSOCIATION (the”HOA”) FOR OWNERSHIP AND MAINTENANCE OF THE EXISTING MEDIANS AND FUTURE MEDIANS AND AUTHORIZING THE CITY MANAGER TO SIGN THE AGREEMENT AND FUTURE MEDIAN DEDICATIONS Item 11. Consider and Take Appropriate Action on Resolution No. 31-2024, A Resolution by the City of Canyon, Texas, Supporting the Application and Acceptance of a FY24 FEMA AFG Grant for the Purchase of a Fire Engine for the Canyon Fire Department, and Authorizing the Fire Chief to Represent the City in All Matters Pertaining to the Administration of the Grant. Fire Chief Dennis Gwyn presented Resolution No. 31-2024 for consideration. Chief Gwyn stated the FY24 FEMA AFG application period was open with a deadline to apply for the grant being December 20, 2024. Chief Gwyn said the Fire Department is looking for approval to apply for a Grant for a fire engine to replace a 24-year-old front line fire engine currently in use. Chief Gwyn said if awarded the grant, 90% of the purchase up to 1 million would be covered by the grant with the City’s portion being 10% of the purchase price. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 31-2024 authorizing the Fire Department to pursue the application of a FEMA AFG grant to purchase a new fire engine and authorize the Fire Chief to represent the City in all matters pertaining to the administration of the grant. Motion carried unanimously. RESOLUTION NO. 31-2024 A RESOLUTION BY THE CITY OF CANYON, TEXAS SUPPORTING THE APPLICATION AND ACCEPTANCE OF A FY24 FEMA AFG GRANT FOR THE PURCHASE OF A FIRE City Commission Meeting November 19, 2024 Page 4 of 5 ENGINE FOR THE CANYON FIRE DEPARTMENT; AND AUTHORIZING THE FIRE CHIEF TO REPRESENT THE CITY IN ALL MATTERS PERTAINING TO THE ADMINISTRATION OF THE GRANT Item 12. Consider and Take Appropriate Action on Ordinance No. 1217, An Ordinance Amending the City of Canyon, Texas (“CITY”) Code of Ordinances, Chapter 37, Master Fee Schedule of Charges and Fees; Providing for the Addition of Minimal Water Charges for Residential, Commercial and Education Accounts with an 8” Water Meter, Providing a Repealing Clause, Providing a Severability Clause; for Publication and an Effective Date Purchasing Manager Beau Boyer presented Ordinance No. 1217 for consideration. Mr. Boyer stated the 2024-2025 Master Schedule of Charges and Fees includes minimum monthly water fees for water meters from 5/8 inch to 6 inch or greater. Mr. Boyer stated a recent construction project installed an 8-inch water meter placing a greater demand on the water system. Mr. Boyer said staff recommended implementing a minimum monthly water fee for 8-inch meters in case this becomes a trend. Mr. Boyer gave a brief overview of the calculation methods. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Ordinance No. 1217 amending the 2024-2025 Master Schedule of Charges and Fees to add a minimum Monthly Water Charge of $498.27 for Residential, Commercial and Education accounts with an 8” water meter to be effective December 22, 2024. Motion carried unanimously. ORDINANCE NO. 1217 MASTER SCHEDULE OF CHARGES AND FEES AN ORDINANCE AMENDING THE CITY OF CANYON, TEXAS (“CITY”) CODE OF ORDINANCES, CHAPTER 37, MASTER SCHEDULE OF CHARGES AND FEES; PROVIDING FOR THE ADDITION OF MINIMAL WATER CHARGES FOR RESIDENTIAL, COMMERCIAL AND EDUCATION ACCOUNTS WITH AN 8” WATER METER; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; FOR PUBLICATION AND AN EFFECTIVE DATE Item 13. Executive Session Pursuant to §551.071 Consultation with Attorney, and §551.072 Deliberation About Real Property, §551.087 Deliberation Regarding Economic Development Negotiations, and §551.074 For Personnel Matters (Board Appointments for Board of City Development, Canyon Housing Authority, Construction Advisory and Appeals Board, Canyon Area Library Boar, Planning and Zoning Commission, Parks, Open Space and Recreation Advisory Committee, Zoning Board of Adjustment, Main Street Advisory Board, TIRZ Board, and Vision Zero Board). Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:48 pm. Item 15. Consider and Take Appropriate Action on Items Discussed in Executive Session. City Commission Meeting November 19, 2024 Page 5 of 5 Upon Returning from Executive Session at 7:28 pm, the following action was taken. Commissioner Cranmer Moved, duly Seconded by Mayor Pro-Tem Jones to the following board appointments: Reappoint Blake Henderson and Jeremy Rivera to the Parks, Open Space and Recreation Advisory Committee. Reappoint Paul Lyons and Colby Monroe to the TIRZ No. 1 Board. Reappoint Matthew Wright to the Board of City Development. Motion carried unanimously. Item 16. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 7:29 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary