City of Canyon Commission Meetings

City Commission Meeting January 21, 2025 The City Commission of the City of Canyon met in regular session at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Robyn Cranmer Paul R. Lyons and Danny Potter. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, HR Director Hector Mendoza, Police Chief Steve Brush, Police Lieutenant Matt Coggins, Director of Public Works Chris Enriquez, Water Superintendent Eric Whitten, Assistant Director of Planning and Development Craig Brown, Communications Director Megan Nelson, Director of Finance Joel Wright, Purchasing Manager Beau Boyer, Municipal Court Judge Jennifer Cates, Municipal Court Clerk Sheila Seymore, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:35 pm. Item 2. Invocation. Commissioner Cranmer gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Pro-Tem Jones. Item 4. Approval of the Minutes of the Meeting of December 10, 2024. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to approve the minutes of December 10, 2024. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments were made. Item 6. Consider and Take Appropriate Action on Ordinance No. 1219, An Ordinance of the City of Canyon, Texas, Removing Real Property from the Extraterritorial Jurisdiction (“ETJ”) of the City of Canyon on Petition of Landowners and Reducing the ETJ of the City of Canyon in Accordance with such Action; and Providing for an Effective Date. Planning and Development Director Lucas Raley presented Ordinance No. for Consideration. Mr. Raley stated the City of Canyon received another petition for release from the City of Canyon Extraterritorial Jurisdiction (“ETJ”) from High Plains Developers, LLC and CM & JH, LLC that includes two parcels located on Pondaseta Rd. After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to adopt Ordinance No. 1219, Removing Real Property from the Extraterritorial Jurisdiction of the City of Canyon Pursuant to Section 42.023 of the Texas Local Government Code. Motion carried unanimously. City Commission Meeting January 21, 2025 Page 2 of 7 ORDINANCE NO. 1219 AN ORDINANCE OF THE CITY OF CANYON, TEXAS, REMOVING REAL PROPERTY FROM THE EXTRATERRITORIAL JURISDICTION (“ETJ”) OF THE CITY OF CANYON ON PETITION OF LANDOWNERS AND REDUCING THE ETJ OF THE CITY OF CANYON IN ACCORDANCE WITH SUCH ACTION; AND PROVIDING FOR AN EFFECTIVE DATE. Item 7. Consider and Take Appropriate Action on Permit to Keep Livestock at 409 W 6th Ave. Assistant Director of Planning and Development Craig Brown presented a permit renewal request to keep livestock at 409 W. 6th Avenue. Mr. Brown stated Ryan and Sequin Brewer submitted a request to keep livestock at 409 W 6th Ave. in June 2024 and received approval from the City Commission. Mr. Brown stated the property is suitable for livestock in that the previous owners had livestock and that there are currently many properties around the area with livestock. Mr. Brown said the Code of Ordinances allow for a livestock permit to be granted by the City Commission with an expiration of December 31 of each year at which time a new permit can be requested for approval by the City Commission. After Discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to approve the livestock permit renewal request at 409 W 6th Avenue. Motion carried unanimously Item 8. Consider and Take Appropriate Action on Ordinance No. 1220, An Ordinance of the City Commission of the City of Canyon, Texas, Amending the City’s Budget for the Fiscal Year Beginning October 1, 2023 and Ending September 30, 2024 as Adopted by Ordinance No. 1183; Providing for an Increase of Expected Revenues, Expenditures, and Transfer of Certain Funds; Providing that Prior Parts of Ordinance No. 1183 Inconsistent with or In Conflict with Any of the Provisions of This Ordinance are hereby Expressly Repealed to the Extent of any Such Inconsistency or Conflict; Providing for Severability; and Providing for an Effective Date. Director of Finance Joel Wright presented Ordinance No. 1220 for consideration. Mr. Wright stated this amendment addressed the end of year revenues and expenditures that were unanticipated during the original budget process. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Ordinance No. 1220 amending the FY 2023-2024 Operating Budget. Motion carried unanimously. ORDINANCE NO. 1220 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, AMENDING THE CITY’S BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS ADOPTED BY ORDINANCE NO. 1183; PROVIDING FOR AN INCREASE OF EXPECTED REVENUES, EXPENDITURES, AND TRANSFER OF CERTAIN FUNDS; PROVIDING THAT PRIOR PARTS OF ORDINANCE NO. 1183 INCONSISTENT WITH OR IN CONFLICT WITH ANY OF THE City Commission Meeting January 21, 2025 Page 3 of 7 PROVISIONS OF THIS ORDNANCE ARE HEREBY EXPRESSLY REPEALED TO THE EXTENT OF ANY SUCH INCONSISTENCY OR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING RO AN EFFECTIVE DATE. Item 9. Consider and Take Appropriate Action on Presentation of the Annual Report for Downtown Tax Increment Reinvestment Zone Number One City of Canyon, Texas, (TIRZ #1). Director of Finance Joel Wright presented the annual Downtown Tax Increment Reinvestment Zone One (TIRZ #1) in accordance with the requirements of the Tax Increment Financing Act (Section 311.016 of the Texas Tax Code). Mr. Wright gave a summary of the financial elements, fund balance, and cash balance. Mr. Wright said the report was presented and approved by the Board of Directors of TIRZ #1 Thursday, November 7, 2024. Mr. Wright said in accordance with legislative requirements, the annual report has been provided to the City of Canyon City Manager and the Randall County Judge. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the financial report for the Downtown Tax Increment Reinvestment Zone Number One, City of Canyon, Texas TIRZ #1) as of and for the year ended September 30, 2024. Motion carried unanimously. Item 10. Consider and Take Appropriate Action on Resolution No. 01-2025, A Resolution of the City Commission of the City of Canyon Approving an Interlocal Cooperation Contractual Agreement Between the PRPC and the City of Canyon for Contractual Services of Grant Administration of the Hazard Mitigation Grant Program Application and Authorizing the City Manager to Sign the Agreement. Director of Public Works Chris Enriquez presented Resolution No. 01-2025 for consideration. Mr. Enriquez said the City of Canyon applied for a Hazard Mitigation Grant (FEMA Funding) through the Texas Division of Emergency Management (TDEM) for backup generators covering critical water infrastructure. Mr. Enriquez said the City of Canyon was awarded the grant for the project with the total cost $867,312.40. Mr. Enriquez said the Federal Funds would total $780,581.16 with a local Match of $86,731.24. Mr. Enriquez said TDEM requires that the city and PRPC enter into an Interlocal Agreement (Chapter 791 Texas Government Code) prior to PRPC performing any grant administration activities. Mr. Enriquez said City staff will work closely with PRPC and selected engineering firm through the project. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 01-2025 authorizing the execution of an Interlocal contract with the PRPC under the Interlocal Cooperation Act for grant management services for the City of Canyon’s activities related to the TDEM HMGP application and authorize the City Manager to sign the agreement. Motion carried unanimously. City Commission Meeting January 21, 2025 Page 4 of 7 RESOLUTION NO. 01-2025 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING AN INTERLOCAL COOPERATION CONTRACTUAL AGREEMENT BETWEEN THE PRPC AND THE CITY OF CANYON FOR CONTRACTUAL SERVICES OF GRANT ADMINISTRATION OF THE HAZARD MITIGATION GRANT PROGRAM APPLICATION AND AUTHORIZING THE CITY MANAGER TO SIGN THE AGREEMENT Item 11. Consider and Take Appropriate Action on Resolution No. 04-2025, A Resolution by the City of Canyon, Texas Supporting the Acceptance of Category 9 Funding Through the Amarillo Metropolitan Planning Organization (MPO) for the 8th Street Sidewalk Project; and Authorizing the City Manager to Act on Behalf of the City of Canyon to Execute the advanced Funding Agreement Between the City of Canyon and TxDOT. Director of Public Work Chris Enriquez presented Resolution No. 04-2025 for consideration. Mr. Enriquez stated the City of Canyon has been awarded Category 9 funding through the Amarillo Metropolitan Planning Organization (MPO) for a sidewalk/multi-modal project on 8th Street. Mr. Enriquez said the sidewalk will connect Canyon Intermediate School and Canyon Junior High including a shared-use path to increase safety for pedestrians and bicycle users between the two schools. Mr. Enriquez said Canyon Independent School District has agreed to participate and split the local match with the City of Canyon for approximately $119,307 each. Mr. Enriquez provided the project cost and Funding: Estimated Construction Cost $917,650 Estimated Engineering Cost $60,000 Total Estimated Cost $977,650 Federal Participation $714,456 State Participation $ 24,581 Local Match $238,613 Total $977,650 After discussion, Commissioner Potter moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 04-2025 authorizing the City Manager to act on the behalf of the City to sign and execute the Advanced Funding Agreement between the City of Canyon and TxDOT. Motion carried unanimously. RESOLUTION NO. 04-2025 A RESOLUTION BY THE CITY OF CANYON, TEXAS, SUPPORTING THE ACCEPTANCE OF CATEGORY 9 FUNDING THROUGH THE AMARILLO METROPOLITAN PLANNING ORGANIZATION (MPO) FOR THE 8TH STREET SIDEWALK PROJECT; AND AUTHORIZING THE CITY MANAGER TO ACT City Commission Meeting January 21, 2025 Page 5 of 7 ON BEHALF OF THE CITY OF CANYON TO EXECUTE THE ADVANCED FUNDING AGREEMENT BETWEEN THE CITY OF CANYON AND TxDOT Item 12. Consider and Take Appropriate Action on Ordinance No. 1221, An Ordinance Amending Chapter 2 “Administration and Personnel” Article 2.07 “Municipal Court” Division 1 “Generally” of the City of Canyon Code of Ordinances, by Amending Division 1 by Adding §2.07.001 – 207.009, Establishing the Municipal Court as a Court of Record; Providing for Incorporation of Recitals; Providing for Amendments to the Code of Ordinances; Providing for a Cumulative Repealer Clause; Providing for Savings; Providing for Severability; Providing for Engrossment and Enrollment; and Providing an Effective Date. City Attorney Chuck Hester presented Ordinance No. 1221 for consideration. Mr. Hester said there is a need for the creation of a Municipal Court of Record to process cases filed in Municipal Court by mainly Police and Code Enforcement. Mr. Hester is in the best interest of the City of Canyon due to the enhancement of enforcement powers relating to a Court of Record After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Ordinance No. 1221 as presented. Motion carried unanimously. ORDINANCE NO. 1221 AN ORDINANCE AMENDING CHAPTER 2 “ADMINISTRATION AND PERSONNEL” ARTICLE 2.07 “MUNICIPAL COURT” DIVISION 1 “GENERALLY” OF THE CITY OF CANYON CODE OF ORDINANCES, BY AMENDING DIVISION 1 BY ADDING §2.07.001-207.009, ESTABLISHING THE MUNICIPAL COURT AS A COURT OF RECORD; PROVIDING FOR INCORPORATION OF RECITALS; ;PROVIDING FOR AMENDMENTS TO THE CODE OF ORDINANCES; PROVIDING FOR A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SAVINGS; PROVIDING FOR SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. Item 13. Consider and Take Appropriate Action on Resolution No. 03-2025, A Resolution of the City Commission of the City of Canyon, Texas (“CITY”) Approving the Texas Term Sheet Negotiated by the Texas Attorney General’s Office for the Benefit of the State of Texas and Participating Political Subdivision Evidenced by a Formal Agreement Date May 13, 2020. City Attorney Chuck Hester presented Resolution No. 03-2025 for consideration. Mr. Hester said in order to obtain and retain funds received through the Opioid settlement; Resolution No. 03-2025 must be adopted. Mr. Hester said as companies settle with the governmental entities the proceeds will be allocated in accordance with the Texas Term Sheet. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 03-2025 as presented. Motion carried unanimously. City Commission Meeting January 21, 2025 Page 6 of 7 RESOLUTION NO. 03-2025 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS (“CITY”) APPROVING THE TEXAS TERM SHEET NEGOTIATED BY THE TEXAS ATTORNEY GENERAL’S OFFICE FOR THE BENEFIT OF THE STATE OF TEXAS AND PARTICIPATING POLITICAL SUBDIVISION EVIDENCED BY A FORMAL AGREEMENT DATE MAY 13, 2020. Item 14. Consider and Take Appropriate Action on Resolution No. 02-2025, A Resolution of the City Commission of the City of Canyon, Texas Establishing Legislative Priorities and Adopting Legislative Agenda for the 89th Texas Legislature Including any Special Called Sessions and the Interim. Assistant City Manager Jon Behrens presented Resolution No. 02-2025 for consideration. Mr. Behrens said there were many bills being introduced during the 2025 Legislative Session that would impact cities and that it was important cities pay attention. Mr. Behrens clarified that the information outlined in the memo included in the 01-21-2025 Agenda Packet for today’s meeting outlined information that the city would monitor throughout the 2025 session. Mayor Hinders said he would like support of school funding be included as a priority for Canyon. After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to adopt Resolution No. 02-2025 establishing legislative priorities and adopting a legislative agenda for the 89th Texas Legislature including any special called sessions and the interim. Motion carried unanimously. RESOLUTION NO. 02-2025 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, ESTABLISHING LEGISLATIVE PRIORITIES AND ADOPTING LEGISLATIVE AGENDA FOR THE 89TH TEXAS LEGISLATURE INCLUDING ANY SPECIAL CALLED SESSIONS AND THE INTERIM. Item 15. Hear Update on Bond Election. Communications Director Megan Nelson gave an update on public education and dissemination of information pertaining to the 2025 Public Safety Bond Election. No action, informational only Item 16. Executive Session Pursuant to §551.071 Consultation with Attorney, and §551.072 Deliberation About Real Property, and §551.074 For Personnel Matters (Assistant City Attorney; Board Appointments for, Canyon Housing Authority, and Canyon Area Library Board). Mayor Hinders indicated the City Commission would adjourn into Executive Session at 6:05 pm. City Commission Meeting January 21, 2025 Page 7 of 7 Item 17. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 7:59 pm, the following action was taken. Commissioner Cranmer Moved, duly Seconded by Commissioner Potter to re-appoint Kent Bridenstine, Gerry L. Nickell and Connie Hopson for 2-year terms and Medina Ortiz (Housing member) for a 1-year term to the Canyon Housing Authority. Motion carried unanimously. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to reappoint Brian Massey and remove Andrew Reynolds on the Library Board. Motion carried unanimously Item 18. Consider and Take Appropriate Action on Eminent Domain Authorization. Item 18 was not addressed. Item 19. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 8:01 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary