City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 3:00 p.m. on Tuesday, the 10th day of December 2024 in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items. The meeting is broadcast on YouTube. YouTube does provide closed captioning on the recorded video, it is not provided real-time. 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Work Session for Long-Term Financial Policy, Issuance of CO’s and Public Safety Facility Improvement Bonds. (3:00 pm to 4:30 pm). Commissioners may break, returning to open session by 4:30 pm 5. Approval of the Minutes of the Meeting of December 3, 2024. 6. Public Comment – Comments from Interested Citizens. 7. Consider and Take Appropriate Action on Ordinance No. 1218, An Ordinance of the City of Canyon, Texas, Removing Real Property from the Extraterritorial Jurisdiction (“ETJ”) of the City of Canyon on Petition of Landowners and Reducing the ETJ of the City of Canyon in Accordance with Such Action; and Providing for an Effective Date. 8. Consider All Matters Incident and Related to Approving and Authorizing Publication and Posting of Notice of Intention to Issue Certificates of Obligation and Take Appropriate Action on Resolution No. 33- 2024, A Resolution of the City of Canyon, City Commission, Pertaining Thereto. 9. Consider and Take Appropriate Action on Discussion on Public Safety Facility Improvements and Bond Election. 10. Executive Session Pursuant to §551.071 Consultation with Attorney, and §551.072 Deliberation About Real Property, §551.087 Deliberation Regarding Economic Development Negotiations, and §551.074 For Personnel Matters (Board Appointments for Canyon Housing Authority, Construction Advisory and Appeals Board, Canyon Area Library Board, Planning and Zoning Commission, Zoning Board of Adjustment, Main Street Advisory Board, TIRZ Board (Randall County Appointees), and Vision Zero Board). 11. Consider and Take Appropriate Action on Items Discussed in Executive Session. 12. Adjourn. Joe Price Joe Price, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 6th day of December 2024. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting December 3, 2024 The City Commission of the City of Canyon met in regular session at 4:00 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Robyn Cranmer and Danny Potter and Paul Lyons. Mayor Pro-Tem Cody Jones was unable to attend. Also present were the following City Staff: Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, HR Director Hector Mendoza, Police Chief Steve Brush, Police Lieutenant Matt Coggins, Planning and Development Director Lucas Raley, Assistant Planning and Development Director Craig Brown, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Canyon Economic Development Corporation Director Stephanie Tucker, Director of Public Works Chris Enriquez, Assistant Director of Public Works Tanner DeVenney, Water Superintendent Eric Whitten, Communications Director Megan Nelson, Director of Finance Joel Wright, Purchasing Manager Beau Boyer, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:36 pm. Item 2. Invocation. Commissioner Cranmer gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Lyons. Item 4. Approval of the Minutes of the Meeting of November 19, 2024. Commissioner Potter moved, duly seconded by Commissioner Cranmer to approve the minutes of November 18, 2024 as presented. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. Blade Hawes representing PATH spoke in support of the City of Canyon’s efforts in providing safe sidewalks. Item 6. Facility Bond Election Work Session. Assistant City Manager Jon Behrens opened the Work Session and introduced John Gamble from Sims Architects. Mr. Gamble presented information on all proposed projects to be included in the Bond. During the presentation, Police Chief Brush and Fire Chief Gwyn provided detailed information about the needs of the Police and Fire Department. Finance Director Joel Wright and Purchasing Manager Beau Boyer provided answers to questions pertaining to financial aspects of the proposed Bond. City Commission Meeting December 3, 2024 Page 2 of 2 Assistant Planning and Development Director Craig Brown provided insight to the specs required for the proposed Burn House for the Fire Department Training Field as well as other proposed construction. Item 7. Adjourn. There being no further business, Commissioner Potter moved this meeting be adjourned at 6:33 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary AGENDA ITEM 7 AGENDA To: Joe Price, City Manager From: Lucas Raley, Director of Planning and Development Date: December 10, 2024 Re: Consider and Take Appropriate Action on Ordinance No. 1218, An Ordinance of the City of Canyon, Texas, Removing Real Property from the Extraterritorial Jurisdiction (“ETJ”) of the City of Canyon on Petition of Landowners and Reducing the ETJ of the City of Canyon in Accordance with such Action; and Providing for an Effective Date. On November 5, 2024, the City of Canyon received a Petition for Release from Extraterritorial Jurisdiction pursuant to Section 42.102 of the Texas Local Government Code. The petition includes one parcel, owned by TIMELINE, INC. The attached documents include the petition, a legal description of the property to be removed, a survey of the property to be removed, certifications of signatory authority, and formation documents of the LLCs. According to Section 42.105 (c) of the Texas Local Government Code, “If a resident or landowner obtains the number of signatures on the petition required under Section 42.102 to release the area from the municipality’s extraterritorial jurisdiction, the municipality shall immediately release the area from the municipality’s extraterritorial jurisdiction”. However, Section 42.023 states “The extraterritorial jurisdiction of a municipality may not be reduced unless the governing body of the municipality gives its written consent by ordinance or resolution”. These texts are conflicting in nature as to the authority and responsibility of the City of Canyon in response to requests for release from the ETJ. To ensure clarity and effectiveness, City Staff recommends that the City Commission adopt Ordinance No. 1218, to remove the real property described in the submitted petition from the ETJ of Canyon in accordance with Section 42.023, rather than by simple vote or other recorded document as is implied by Section 42.102. Recommended Motion: “I move to adopt/reject Ordinance No. 1218, Removing Real Property from the Extraterritorial Jurisdiction of the City of Canyon pursuant to Section 42.023 of the Texas Local Government Code. City of Canyon  0 123456789ÿ3 ÿ 554ÿ38   ORDINANCE NO. 1218 AN ORDINANCE OF THE CITY OF CANYON, TEXAS, REMOVING REAL PROPERTY FROM THE EXTRATERRITORIAL JURISDICTION (“ETJ”) OF THE CITY OF CANYON ON PETITION OF LANDOWNERS AND REDUCING THE ETJ OF THE CITY OF CANYON IN ACCORDANCE WITH SUCH ACTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, TIMELINE, INC., a Texas limited liability company, owns property described in Exhibit A (a 4.05-acre tract) lying within the ETJ of the City of Canyon; and, WHEREAS, the property owner has petitioned for release and removal of the above-described property from the ETJ of the City of Canyon and requested the City Commission act upon such request pursuant to TEXAS LOCAL GOVERNMENT CODE Chapter 42; and, WHEREAS, the City Commission of the City of Canyon has determined that the property should be removed from the ETJ of the City upon the adoption of this ordinance and that the ETJ should be reduced in accordance with such action; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS; SECTION 1: The real property described Exhibit A attached hereto and incorporated by reference is removed from the ETJ pursuant to §42.023 TEX. LOC. GOV’T CODE. SECTION 2: The provisions of this Ordinance shall be effective upon its adoption. SECTION 3: The change in ETJ by this ordinance shall be documented by updated maps depicting the ETJ of the City following adoption of this ordinance. SECTION 4: It is hereby declared to be the intention of the City Commission that the sections, paragraphs, sentences, clauses and phrases of this Ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since the same would have been enacted by the City Commission without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. ORDINANCE ADOPTION PAGE 1 OF 4  ADOPTED ON the 10th Day of December, 2024. GARY HINDERS, Mayor ATTEST: Gretchen Mercer, City Clerk ORDINANCE ADOPTION PAGE 2 OF 4 ORDINANCE ADOPTION PAGE 3 OF 4 ORDINANCE ADOPTION PAGE 4 OF 4 AGENDA ITEM 8 AGENDA To: Joe Price, City Manager From: Joel Wright, Director of Finance Date: December 4, 2024 Re: Consider all Matters Incident and Related to Approving and Authorizing Publication and Posting of Notice of Intention to Issue Certificates of Obligation and Take Appropriate Action on Resolution No. 33-2024, A Resolution of the City of Canyon, City Commission, Pertaining Thereto. Resolution No. 33-2024 In order to provide the means to finance projects identified as necessary to expand and improve the City’s waterworks and sewer system, the City of Canyon will need to issue certificates of obligation, in one or more series, in a principal amount not to exceed $10,200,000. The debt service payments required for the repayment of this issuance will average $801,163 annually and will be funded by current City of Canyon utility account holders through increases in water and sewer rates. The fiscal year 24-25 sewer rate increases of 5% for residential accounts, and 6% for commercial and education accounts was approved by the City Commission on June 17, 2024 and implemented October 1, 2024. The water rate increases are included in the scheduled 10-year rate increase approved by the City Commission based on the results of the utility rate study performed in fiscal year 2021-2022. Additional increases will likely be necessary. The identified projects, along with estimated costs are as follows: Projects for expansion in order to accommodate recent development contracts and future growth: Spring Canyon Lift Station #8 – sewer $ 5,000,000 Phantom Creek water connections 300,000 Phantom Creek water rights purchase 252,229 Lumber Yard sewer extension (50%) 225,000 Mayra Park sewer oversizing 135,785 Easement purchase for future water tower 160,000 Redundant water line under I-27 472,700 Easement purchase for I-27 redundant water line and future Kim Rd property access for future development 550,000 Waterworks contingency 200,000 Sewer contingency 204,286 (Continued) City of Canyon  AGENDA (Continuation) Project for improvement to existing waterworks infrastructure: 4th Street ground storage tank 2,500,000 Estimated cost of issuance 200,000 Total debt proceeds needed $10,200,000 This resolution will begin the process of the issuance of certificates of obligation of by making the required publication of the notice of the City of Canyon’s intention to issue certificates or obligations. This will provide for the proper timing to then allow for the City Commission to consider and take action necessary to pass an ordinance authorizing the issuance of certificates of obligation during its regular scheduled meeting on February 18, 2025. The resolution and notice are included in your packet, along with a projection scenario for an issuance of $10.2 million. RECOMMENDED MOTION “I move to approve Resolution No. 33-2024”. City of Canyon Preliminary City of Canyon Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2025 (Combined Issue) Total Issue Sources And Uses Dated 03/18/2025 | Delivered 03/18/2025 Issue Water Sewer Summary Sources Of Funds Par Amount of Bonds $4,780,000.00 $5,420,000.00 $10,200,000.00 Total Sources $4,780,000.00 $5,420,000.00 $10,200,000.00 Uses Of Funds Costs of Issuance 93,725.49 106,274.51 200,000.00 Deposit to Project Construction Fund 4,684,929.00 5,315,071.00 10,000,000.00 Rounding Amount 1,345.51 (1,345.51) - Total Uses $4,780,000.00 $5,420,000.00 $10,200,000.00 Series 2024 CO updated v2 | Issue Summary | 12/ 5/2024 | 9:19 AM HilltopSecurities Public Finance Preliminary City of Canyon Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2025 (Combined Issue) Debt Service Date Principal Coupon Interest Total P+I 09/30/2025 - - 197,837.50 197,837.50 09/30/2026 320,000.00 4.750% 484,500.00 804,500.00 09/30/2027 330,000.00 4.750% 469,300.00 799,300.00 09/30/2028 350,000.00 4.750% 453,625.00 803,625.00 09/30/2029 365,000.00 4.750% 437,000.00 802,000.00 09/30/2030 380,000.00 4.750% 419,662.50 799,662.50 09/30/2031 395,000.00 4.750% 401,612.50 796,612.50 09/30/2032 415,000.00 4.750% 382,850.00 797,850.00 09/30/2033 440,000.00 4.750% 363,137.50 803,137.50 09/30/2034 460,000.00 4.750% 342,237.50 802,237.50 09/30/2035 480,000.00 4.750% 320,387.50 800,387.50 09/30/2036 505,000.00 4.750% 297,587.50 802,587.50 09/30/2037 530,000.00 4.750% 273,600.00 803,600.00 09/30/2038 555,000.00 4.750% 248,425.00 803,425.00 09/30/2039 580,000.00 4.750% 222,062.50 802,062.50 09/30/2040 605,000.00 4.750% 194,512.50 799,512.50 09/30/2041 635,000.00 4.750% 165,775.00 800,775.00 09/30/2042 665,000.00 4.750% 135,612.50 800,612.50 09/30/2043 695,000.00 4.750% 104,025.00 799,025.00 09/30/2044 730,000.00 4.750% 71,012.50 801,012.50 09/30/2045 765,000.00 4.750% 36,337.50 801,337.50 Total $10,200,000.00 - $6,021,100.00 $16,221,100.00 Yield Statistics Bond Year Dollars $126,760.00 Average Life 12.427 Years Average Coupon 4.7500000% Net Interest Cost (NIC) 4.7500000% True Interest Cost (TIC) 4.7504624% Bond Yield for Arbitrage Purposes 4.7504624% All Inclusive Cost (AIC) 4.9746125% IRS Form 8038 Net Interest Cost 4.7500000% Weighted Average Maturity 12.427 Years Series 2024 CO updated v2 | Issue Summary | 12/ 5/2024 | 9:19 AM HilltopSecurities Public Finance Preliminary City of Canyon Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2025 (Water Portion) Debt Service Date Principal Coupon Interest Total P+I 09/30/2025 - - 92,712.08 92,712.08 09/30/2026 150,000.00 4.750% 227,050.00 377,050.00 09/30/2027 155,000.00 4.750% 219,925.00 374,925.00 09/30/2028 165,000.00 4.750% 212,562.50 377,562.50 09/30/2029 170,000.00 4.750% 204,725.00 374,725.00 09/30/2030 180,000.00 4.750% 196,650.00 376,650.00 09/30/2031 185,000.00 4.750% 188,100.00 373,100.00 09/30/2032 195,000.00 4.750% 179,312.50 374,312.50 09/30/2033 205,000.00 4.750% 170,050.00 375,050.00 09/30/2034 215,000.00 4.750% 160,312.50 375,312.50 09/30/2035 225,000.00 4.750% 150,100.00 375,100.00 09/30/2036 235,000.00 4.750% 139,412.50 374,412.50 09/30/2037 250,000.00 4.750% 128,250.00 378,250.00 09/30/2038 260,000.00 4.750% 116,375.00 376,375.00 09/30/2039 270,000.00 4.750% 104,025.00 374,025.00 09/30/2040 285,000.00 4.750% 91,200.00 376,200.00 09/30/2041 300,000.00 4.750% 77,662.50 377,662.50 09/30/2042 310,000.00 4.750% 63,412.50 373,412.50 09/30/2043 325,000.00 4.750% 48,687.50 373,687.50 09/30/2044 340,000.00 4.750% 33,250.00 373,250.00 09/30/2045 360,000.00 4.750% 17,100.00 377,100.00 Total $4,780,000.00 - $2,820,874.58 $7,600,874.58 Yield Statistics Bond Year Dollars $59,386.83 Average Life 12.424 Years Average Coupon 4.7500000% Net Interest Cost (NIC) 4.7500000% True Interest Cost (TIC) 4.7504625% Bond Yield for Arbitrage Purposes 4.7504624% All Inclusive Cost (AIC) 4.9746695% IRS Form 8038 Net Interest Cost 4.7500000% Weighted Average Maturity 12.424 Years Series 2024 CO updated v2 | Water | 12/ 5/2024 | 9:19 AM HilltopSecurities Public Finance Preliminary City of Canyon Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2025 (Sewer Portion) Debt Service Date Principal Coupon Interest Total P+I 09/30/2025 - - 105,125.42 105,125.42 09/30/2026 170,000.00 4.750% 257,450.00 427,450.00 09/30/2027 175,000.00 4.750% 249,375.00 424,375.00 09/30/2028 185,000.00 4.750% 241,062.50 426,062.50 09/30/2029 195,000.00 4.750% 232,275.00 427,275.00 09/30/2030 200,000.00 4.750% 223,012.50 423,012.50 09/30/2031 210,000.00 4.750% 213,512.50 423,512.50 09/30/2032 220,000.00 4.750% 203,537.50 423,537.50 09/30/2033 235,000.00 4.750% 193,087.50 428,087.50 09/30/2034 245,000.00 4.750% 181,925.00 426,925.00 09/30/2035 255,000.00 4.750% 170,287.50 425,287.50 09/30/2036 270,000.00 4.750% 158,175.00 428,175.00 09/30/2037 280,000.00 4.750% 145,350.00 425,350.00 09/30/2038 295,000.00 4.750% 132,050.00 427,050.00 09/30/2039 310,000.00 4.750% 118,037.50 428,037.50 09/30/2040 320,000.00 4.750% 103,312.50 423,312.50 09/30/2041 335,000.00 4.750% 88,112.50 423,112.50 09/30/2042 355,000.00 4.750% 72,200.00 427,200.00 09/30/2043 370,000.00 4.750% 55,337.50 425,337.50 09/30/2044 390,000.00 4.750% 37,762.50 427,762.50 09/30/2045 405,000.00 4.750% 19,237.50 424,237.50 Total $5,420,000.00 - $3,200,225.42 $8,620,225.42 Yield Statistics Bond Year Dollars $67,373.17 Average Life 12.430 Years Average Coupon 4.7500000% Net Interest Cost (NIC) 4.7500000% True Interest Cost (TIC) 4.7504623% Bond Yield for Arbitrage Purposes 4.7504624% All Inclusive Cost (AIC) 4.9745623% IRS Form 8038 Net Interest Cost 4.7500000% Weighted Average Maturity 12.430 Years Series 2024 CO updated v2 | Sewer | 12/ 5/2024 | 9:19 AM HilltopSecurities Public Finance  RESOLUTION NO. 33.2024 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS APPROVING AND AUTHORIZING PUBLICATION AND POSTING OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION. WHEREAS, the City Commission (the “City Commission”) of the City of Canyon, Texas (the "City"), has determined that certificates of obligation should be issued under and pursuant to the provisions of Texas Local Government Code, Chapter 271, Subchapter C, as amended (the “Act”), for the purpose of paying contractual obligations to be incurred for (i) constructing, acquiring, purchasing, renovating, enlarging, extending, equipping, and improving waterworks and sewer system properties or facilities, including the acquisition of land and rights-of-way therefor, and (ii) professional services rendered in connection with such projects and the financing thereof; and WHEREAS, prior to the issuance of such certificates, the City Commission is required to publish and post notice of its intention to issue the same in accordance with the provisions of the Act; NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS THAT: SECTION 1: The City Clerk is hereby authorized and directed to cause notice to be published of the City Commission’s intention to issue certificates of obligation, in one or more series, in the principal amount not to exceed $10,200,000 for the purpose of paying contractual obligations to be incurred for (i) constructing, acquiring, purchasing, renovating, enlarging, extending, equipping, and improving waterworks and sewer system properties or facilities, including the acquisition of land and rights-of-way therefor, and (ii) professional services rendered in connection with such projects and the financing thereof; to be payable from ad valorem taxes and a pledge of the surplus net revenues of the City’s Waterworks and Sewer System. The notice hereby approved and authorized to be published shall read substantially in the form and content of Exhibit A hereto attached and incorporated herein by reference as a part of this resolution for all purposes. SECTION 2: The City Clerk shall cause the aforesaid notice to be (i) published in a newspaper of general circulation in the City, once a week for two consecutive weeks, the date of the first publication to be at least forty-six (46) days prior to the date stated therein for the passage of the ordinance authorizing the issuance of the certificates of obligation and (ii) posted continuously on the City’s website for at least forty-five (45) days before the date stated therein for the passage of the ordinance authorizing the issuance of the certificates of obligation. 295636958/1001305986  SECTION 3: The City hereby designates all or a portion of the following series of outstanding obligations of the City as self-supporting debt payable from the City’s Waterworks and Sewer System: (i) General Obligation Refunding Bonds, Series 2021; Tax & Waterworks & Sewer System Surplus Revenue Certificates of Obligation, Taxable Series 2021; and Tax & Waterworks & Sewer System Surplus Revenue Certificates of Obligation, Series 2023 (collectively, the “Self-Supporting Debt Obligations”). SECTION 4: It is officially found, determined, and declared that the meeting at which this Resolution is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Resolution, was given, all as required by Texas Government Code, Chapter 551, as amended. SECTION 5: This Resolution shall be in force and effect from and after its passage on the date shown below. [remainder of page intentionally left blank] 295636958.2/1001305986 2  PASSED AND ADOPTED, this 10th day of December, 2024. CITY OF CANYON, TEXAS GARY HINDERS, MAYOR ATTEST: GRETCHEN MERCERY, CITY CLERK (City Seal) 295636958/1001305986  EXHIBIT A NOTICE OF INTENTION TO ISSUE CITY OF CANYON, TEXAS CERTIFICATES OF OBLIGATION TAKE NOTICE that the City Commission of the City of Canyon, Texas, shall convene at 4:30 p.m. on February 18, 2025, in the Commission Chambers of City Hall at 301 16th Street, Canyon, Texas, 79015 and, during such meeting, the City Commission will consider the passage of an ordinance authorizing the issuance of certificates of obligation, in one or more series, in an amount not to exceed $10,200,000 for the purpose of paying contractual obligations to be incurred for (i) constructing, acquiring, purchasing, renovating, enlarging, extending, equipping, and improving waterworks and sewer system properties or facilities, including the acquisition of land and rights-of-way therefor, and (ii) professional services rendered in connection with such projects and the financing thereof; such certificates to be payable from ad valorem taxes and a pledge of the surplus net revenues of the City’s Waterworks and Sewer System. In accordance with Texas Local Government Code Section 271.049, (i) the current principal amount of all of the City’s outstanding public securities secured by and payable from ad valorem taxes is $3,865,000 (ii) the current combined principal and interest required to pay all of the City’s outstanding public securities secured by and payable from ad valorem taxes on time and in full is $4,584,000; (iii) the estimated combined principal and interest required to pay the certificates of obligation to be authorized on time and in full is $16,225,000 ; (iv) the maximum interest rate for the certificates may not exceed the maximum legal interest rate; and (v) the maximum maturity date of the certificates to be authorized is August 15, 2045. The above information excludes $12,430,000 in principal amount of outstanding debt obligations the City has designated as self-supporting which the City reasonably expects to pay from revenue sources other than ad valorem taxes; provided, however, that in the event such self-supporting revenue sources are insufficient to pay debt service, the City is obligated to levy ad valorem taxes to pay such debt obligations. The certificates are to be issued, and this notice is given, under and pursuant to the provisions of Texas Local Government Code, Chapter 271, Subchapter C, as amended. Gretchen Mercer City Clerk City of Canyon, Texas 295636958.2/1001305986 A-1 AGENDA ITEM 9 AGENDA To: Joe Price, City Manager From: Jon Behrens, Assistant City Manager Date: December 4, 2024 Re: Consider and Take Appropriate Action on Public Safety Facility Improvements and Bond Election. The City of Canyon has extensively studied facility expansion twice over the past ten years. In 2014, the City engaged Lavin Architects to carryout a study of City facilities and departmental future space needs. This extensive project resulted in the March 2015 City of Canyon Civic Study. This study provided the City with projections for future departmental space needs, concepts associated with the development of additional facilities, and Opinions of Probable Cost for each of the proposed concepts. This study was thoroughly reviewed by City staff and the City Commission. At that time, no formal plan was developed to move forward with any of the proposed concepts. In the Spring of 2022 the City Commission authorized staff to issue an RFQ for architectural services associated with the construction of a new Police Department and renovations to City Hall. Sims & Architects (formerly Lavin Architects) was selected and engaged to once again study the facility needs of the City of Canyon. As the study was in process other factors began to come into play. The need to move to a 24/7 full-time fire department, shifted the facility focus from a police station to fire department needs. The opportunity to purchase the Goldstar building also allowed the study to take a different perspective on police department needs. As the study developed, it became apparent that the fire department had multiple needs and that additional facilities, as well as, renovations to current facilities would be necessary. The Goldstar building provided the police department with an ideal location and significant square footage. The Commission requested a group of citizens be formed to engage with staff as the process continued. The Citizens Public Safety Facility committee has met several times and staff has provided them with the opportunity to tour current facilities and the Goldstar building. The committee had the various projects explained to them by City staff and have had the opportunity to provide input. This committee has been very supportive of the schematics and the proposed bond election. According to Jon Gamel and Sheila Sims of Sims & Architects, the fact that we received four Opinions of Probable Cost (OPC) bodes well for dependability of the cost estimates provided by the construction contractors for these proposed projects. The architects have a great deal of confidence in the OPCs due to the fact that they have worked with these local contractors on multiple projects in the past. The OPCs provide a “30,000 foot” cost estimate of the project. Finance Director Joel Wright and Budget Manager Beau Boyer have worked with the City’s financial advisor to create multiple potential Series 2025 GO bond scenarios. Staff used the City of Canyon  AGENDA average residence homestead appraisal value to calculate various estimated homeowner property tax payments based on several bond amounts. Staff has provided the Commission with a total bond amount that they believe will enable the Police Department and the Fire Department to have their needs meet. A work session was held on December 3, to discuss the proposed projects and the bond scenarios. John Gamel presented each of the facility projects. Chief Brush and Chief Gwynn provided detailed descriptions of each facility and the functionality of every space they were needing. John Gamel described the three conventional styles of construction that are typically used on these types of projects – Design-Bid-Build, Design-Build and Construction Manager at Risk. John suggested that the CM at Risk would more than likely bring the best value and results if used. Additionally, Joel Wright and Beau Boyer provided detailed information related to the bonds and the effect that various sized bond issues could have on tax payers. Staff and the architects have provided accurate and complete information to the Commission and are prepared to answer any additional questions. The process which the Commission and the staff has followed has been the method that is traditionally used by municipalities to reach this point in the construction bond process. This two-year process has been very productive and has allowed the staff to provide the Commission with the answers to their questions throughout the process. At this time, it is staff’s recommendation that the Canyon City Commission move forward with the determination of the amount to be financed by the issuance of general obligation bonds pending approval by the tax payers. The current plans for both Fire Department and Police Department facilities will meet these departments needs for the foreseeable future. Staff is certainly aware of the Commissions support of emergency services in Canyon throughout its’ history and we hope the citizens of Canyon are willing to demonstrate their support in an election. Once staff has been authorized to move forward with a bond election, staff will immediately begin the process of disseminating information to the citizens of Canyon. City Secretary Gretchen Mercer is responsible for actually calling for the Bond Election and she is mandated to call that election no later than the beginning of February. Staff recommends that the Commission authorize a total of $15 million in general obligation bonds be placed on a May 2025 City of Canyon Municipal Election. RECOMMENDED MOTION “I move to authorize City staff to initiate the steps which will result in the issuance of $ in general obligation bonds pending tax payer approval through a May 2025 Bond Election. City of Canyon City of Canyon Potential Series 2025 GO Bond Scenarios Average Annual Bond Payment # of Interest Principal Amount Average Annual Payment Years Rate $10,000,000 20 4.50% $776,086 $11,000,000 20 4.50% $853,795 $12,000,000 20 4.50% $931,515 $13,000,000 20 4.50% $1,008,853 $14,000,000 20 4.50% $1,086,528 $15,000,000 20 4.50% $1,163,966 Estimated I&S Rate 2025 GO 1st Year Principal Amount % of Tax Total Rate I&S Tax Rate $10,000,000 0.06257 13.4% $11,000,000 0.06878 14.6% $12,000,000 0.07500 15.7% $13,000,000 0.08163 16.8% $14,000,000 0.08785 17.9% $15,000,000 0.09448 19.0% Estimated Average Home Payment Estimated Average Homestead Total Property Tax Payments for 2025 GO Debt Service Fiscal Average Residence $10,000,000 $11,000,000 $12,000,000 $13,000,000 $14,000,000 $15,000,000 Homestead Year Appraised Value Annual Monthly Annual Monthly Annual Monthly Annual Monthly Annual Monthly Annual Monthly (Including Exemptions) 2025-2026 $274,933 $172 $14 $189 $16 $206 $17 $224 $19 $242 $20 $260 $22 2026-2027 $294,445 $167 $14 $183 $15 $200 $17 $217 $18 $234 $19 $250 $21 2027-2028 $315,342 $168 $14 $184 $15 $201 $17 $218 $18 $234 $20 $251 $21 2028-2029 $337,721 $167 $14 $185 $15 $201 $17 $217 $18 $235 $20 $251 $21 2029-2030 $361,690 $160 $13 $176 $15 $192 $16 $209 $17 $224 $19 $240 $20  turnout gear 50 lockers 390 SF SCBA AND EQUIPMENT 268 SF report Room A Shift office B Shift office C Shift office 334 SF 164 SF 164 SF 169 SF laundry and UP decontamination room 268 SF COPY mep files / library women Study Office 39 SF 55 SF 125 SF 78 SF men 118 SF COFFEE Conference Room UP 183 SF safe room disbatch / radio 56 SF 165 SF Entry / Display area vest 858 SF ELEVATOR 62 SF 1 First Floor Plan - Fire Department  City of Canyon Civic Study INCOMPLETE DOCUMENTS STATEMENT Sheila A. Sims Texas Archiect Registraion No. 19437 Date: 10-4-2024 Fire Station Renovation This cocument is incomplete and cannot be used for regulatory approval, permitting, or construction.  BENCH Shower laundry / janitor 89 SF storage (low 145 SF clearance) 342 SF 39 SF pantry Shower 4 bed dorm 4 bed dorm 39 SF 90 SF 419 SF 419 SF pantry BENCH 55 SF pantry kitchen 351 SF DN Shower BENCH 89 SF BENCH Shower 90 SF dining room DN 243 SF Officers Quarters 223 SF Stor day room Elevator 61 SF 382 SF 1 Second Floor Plan - Fire Department  City of Canyon Civic Study INCOMPLETE DOCUMENTS STATEMENT Sheila A. Sims Texas Archiect Registraion No. 19437 Date: 10-4-2024 Fire Station Renovation This cocument is incomplete and cannot be used for regulatory approval, permitting, or construction.  15' x 50' COVERED PATIO 1 2 3 4 5 6 12' X 14' O.H. DOOR 12' X 14' O.H. DOOR 12' X 14' O.H. DOOR B storage 43 SF Classroom Storage shower 188 SF 42 SF shower 42 SF Classroom 1284 SF Women's RR 26'-0" X 48'-4" 126 SF Shop 3586 SF 50'-0" 74'-4" X 48'-4" MOVABLE WALL Men's RR 132 SF entry / coffee bar 389 SF 19'-8" X 13'-0" A 12' X 14' O.H. DOOR 12' X 14' O.H. DOOR 12' X 14' O.H. DOOR 125'-0" 6' x 8' PORCH  First Floor Plan SCALE: 1/8" = 1'-0" City of Canyon Civic Study INCOMPLETE DOCUMENTS STATEMENT Sheila A. Sims Texas Archiect Registraion No. 19437 Date: 10-4-2024 Fire Classroom and Storage This cocument is incomplete and cannot be used for regulatory approval, permitting, or construction.  Men Women 6'-7" x 21'-0" 5'-8" x 32'-8" Lockable Storage DN Evidence Vault Break Room 12'-3" x 19'-2" 14'-1" x 35'-1" Evidence 11'-0" x 25'-9" Storage Cabinets Ctr w/ Hood Evidence Vault Sgt. Office Evidence Lockers 16'-1" x 20'-10" 11'-0" x 14'-11" Detectives 14'-9" x 30'-3" Comp 8'-10" x 9'-8" Storage 8'-1" x 18'-0" Booking 8'-2" x 24'-4" Muster Room 22'-7" x 26'-3" Entry Waiting Vestibule 7'-10" x 39'-10" 12'-6" x 34'-9" 9'-11" x 11'-1" Reception 12'-6" x 25'-7" DN Sgt Sgt Sgt Sgt 10'-0" x 10'-9" 10'-8" x 11'-0" 10'-8" x 11'-0" 10'-8" x 11'-0" Police Chief 9'-4" x 16'-11" Soft Interview Asst. Chief 14'-3" x 17'-0" 12'-5" x 13'-0" Conference Monitor 9'-3" x 18'-10" 11'-3" x 12'-5" Int 1 Lt. Office Lt. Office Lt. Office Stor Int 2 8'-0" x 9'-5" 9'-5" x 12'-5" 10'-0" x 12'-5" 10'-0" x 12'-5" 8'-0" x 9'-5" 5'-1" x 6'-8" First Floor Plan SCALE: 3/32" = 1'-0" City of Canyon Civic Study INCOMPLETE DOCUMENTS STATEMENT Sheila A. Sims Texas Archiect Registraion No. 19437 Date: 10-4-2024 Police Station Renovation This cocument is incomplete and cannot be used for regulatory approval, permitting, or construction.  Office 10'-7" x 12'-11" Office Mech 10'-9" x 15'-2" 16'-4" x 22'-0" Stor 8'-2" x 14'-9" Server 19'-0" x 39'-2" Office Office 11'-3" x 13'-2" 10'-7" x 14'-2" Equip 5'-11" x 8'-11" Emergency Operations Training and Center / Exercise Room Classroom 33'-4" x 70'-1" 31'-4" x 47'-3" Locker Room BENCH Office Office Office 13'-7" x 35'-11" 34 - 2'x2'x6' LOCKERS 10'-9" x 12'-5" 10'-11" x 12'-5" 10'-11" x 12'-5" Shower 5'-7" x 14'-8" Shower Shower BENCH 5'-7" x 14'-8" BENCH 5'-7" x 14'-8" BENCH Basement Floor Plan SCALE: 3/32" = 1'-0" City of Canyon Civic Study INCOMPLETE DOCUMENTS STATEMENT Sheila A. Sims Texas Archiect Registraion No. 19437 Date: 10-4-2024 Police Station Renovation This cocument is incomplete and cannot be used for regulatory approval, permitting, or construction.