City of Canyon Commission Meetings

City Commission Meeting February 18, 2025 The City Commission of the City of Canyon met in regular session at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Paul R. Lyons, Robyn Cranmer and Danny Potter. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, HR Director Hector Mendoza, Police Chief Steve Brush, Police Lieutenant Matt Coggins, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Director of Public Works Chris Enriquez, Assistant Public Works Director Tanner DeVenney, Water Superintendent Eric Whitten, Canyon Economic Development Director Stephanie Tucker, Director of Planning and Development Lucas Raley, Communications Director Megan Nelson, Director of Finance Joel Wright, Purchasing Manager Beau Boyer, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:34 pm. Item 2. Invocation. Commissioner Potter gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Cranmer. Item 4. Approval of the Minutes of the Meeting of February 4, 2025. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to approve the minutes of February 4, 2025. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments were made. Item 6. Consider and Take Appropriate Action on All Matters Incident and Related to the Issuance and Sale of “City of Canyon, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series “2025”, Including the Adoption of Ordinance No. 1225 Authorizing the Issuance of Such Certificates of Obligation. Director of Finance Joel Wright presented Ordinance No. 1225 for consideration of the issuance and sale of City of Canyon, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series “2025”. Mr. Wright introduced Jason Hughes, Managing Director at Hilltop Securities. Mr. Hughes gave an overview of the issuance of the Certificates of Obligation and stated interest rates came in just below 4%. Mr. Hughes said the low interest rate would provide a significant savings on the cost of the CO’s and explained that due to the long-term financial policies put in place, the City of Canyon Bond Rating remained steady. City Commission Meeting February 18, 2025 Page 2 of 4 Jeff Hamilton – owner of Canyon Capital Group addressed the Commission. Mr. Hamilton said the funds dedicated to utility expansion would greatly benefit Spring Canyon and Phantom Creek subdivisions and Canyon Capital Group was appreciative. Davy Hamilton – owner of Canyon Capital Group addressed the Commission saying thank you for the investment in the utility system of Canyon. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commission Potter to adopt Ordinance No. 1225, approving the issuance and sale of the “City of Canyon, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2025” in a principal amount not to exceed $10,200,000. Motion carried unanimously. ORDINANCE NO. 1225 AUTHORIZING THE ISSUANCE OF $10,200,000 CITY OF CANYON, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM SURPLUS REVENUE CERTIFICATES OF OBLIGATION SERIES 2025 Item 7. Update on Public Safety Bond Committee Progress. Communications Director Megan Nelson gave an update on public education and dissemination of information pertaining to the 2025 Public Safety Bond Election. Item 8. Consider and Take Appropriate Action on Resolution No. 08-2025, A Resolution of the City Commission of Canyon, Texas Supporting the Application and Acceptance of a U.S. DOT RTA Grant for Technical Assistance; and Authorizing the Director of Planning and Development to Represent the City in All Matters Pertinent to the Administration of the Grant. Director of Planning and Development Lucas Raley presented Resolution No. 08-2025 for consideration. Mr. Raley said staff is planning to submit a grant application to the U.S. Department of Transportation Rural and Tribal Assistance (RTA) Pilot Program. Mr. Raley said the grant would provide up to $750,000 for assistance with transportation infrastructure projects in rural and tribal communities. Mr. Raley said the City of Canyon intends to apply for funds included in the design of downtown infrastructure improvements.  Stormwater Analysis and Drainage Report of Downtown Canyon  Preliminary Engineering Report to a 30% Design Level of Downtown Canyon  Detailed Sequential Plan of Construction Project Phasing – Downtown Canyon. Mr. Raley said the grant opens for applications March 4, 2025, required no local match and was awarded on a first come first serve basis. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 08-2025 as presented. Motion carried unanimously. City Commission Meeting February 18, 2025 Page 3 of 4 RESOLUTION NO. 08-2025 A RESOLUTION OF THE CITY COMMISSION OF CANYON, TEXAS, SUPPORTING THE APPLICATION AND ACCEPTANCE OF A U.S. DOT RTA GRANT FOR TECHNICAL ASSISTANCE; AND AUTHORIZING THE DIRECTOR OF PLANNING AND DEVELOPMENT TO REPRESENT THE CITY IN ALL MATTERS PERTINENT TO THE ADMINISTRATION OF THE GRANT. Item 9. Consider and Take Appropriate Action on Resolution No. 09-2025, A Resolution of the City Commission of Canyon, Texas, Supporting the Application and Acceptance of a TxDOT TA Grant for Pedestrian and Bicycle Improvements; and Authorizing the Director of Planning and Development to Represent the City in All Matters Pertinent to the Administration of the Grant. Director of Planning and Development Lucas Raley presented Resolution No. 09-2025 for consideration. Mr. Raley said staff was planning to submit a grant application to TxDOT for a Technical Assistance (TA) Grant. Mr. Raley said the program provides for:  Bicycle infrastructure improvements  Shared use paths  Sidewalk improvements  Infrastructure-related projects to improve safety for non-motorized transportation Mr. Raley shared the plan to submit a grant application for sidewalks and bike infrastructure connecting Hunsley Hills to Downtown via 15th Street. Mr. Raley said this route is used by pedestrians and cyclists crossing the US 60 bridge and railroad tracks daily creating a great need for protected infrastructure. Mr. Raley said the application would be for $2,000,000 in funding with a $400,000 match from the city. Mr. Raley said funds would be awarded FY 27-28. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to adopt Resolution No. 09-2025 as presented. Motion carried unanimously. RESOLUTION NO. 09-2024 A RESOLUTION OF THE CITY COMMISSION OF CANYON, TEXAS, SUPPORTING THE APPLICATION AND ACCEPTANCE OF A TxDOT TA GRANT FOR PEDESTRIAN AND BICYCLE IMPROVEMENTS; AND AUTHORIZING THE DIRECTOR OF PLANNING AND DEVELOPMENT TO REPRESENT THE CITY IN ALL MATTERS PERTINENT TO THE ADMINISTRATION OF THE GRANT. Mayor Hinders stated the City Commission would go into Executive Session before Item 10. Item 11. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation About Real Property, §551.074 Personnel Matters (Board Appointment Canyon Economic Development Board, Economic Development Director) and 551.087 Deliberation Regarding Economic Development Negotiations. City Commission Meeting February 18, 2025 Page 4 of 4 Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:02 pm. Item 12. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 6:40 pm, the Mayor moved to consideration of Item 10. Item 10. Consider and Take Appropriate Action Upon the Possible Acquisition of a Temporary Construction Easement and 20’ Pipeline Easement Over, Under and Across Land Located in Section 1 Block 1 T.T.R.R.Co. Survey, Also Known as 18001 Interstate 27 in Randall County Texas North of Canyon, Texas Owned by RBJ Real Estate LLC by Eminent Domain Proceedings. City Attorney Chuck Hester stated a counter offer had been received in the amount of $36,008 from RBJ Real Estate LLC in response to the City of Canyon’s initial offer letter based on appraisal. Mr. Hester said the initial offer was to purchase the easements at $21,004. Mr. Hester said it was his recommendation the counter offer be accepted and the City move forward with the purchase, provided that if the purchase is not closed based upon acceptance of the counter offer the City Attorney be authorized to proceed with a final offer and the filing of eminent domain proceedings. After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to accept the counter offer from RBJ Real Estate in the amount of $36,008 for the purchase of easements at 18001 Interstate 27, Randall County, Texas, provided that if the purchase is not closed based upon acceptance of the counter offer, the City Attorney is authorized to proceed with a final offer and the filing of eminent domain proceedings. Motion carried 3-1 with Mayor Pro-Tem Jones voting against and Commissioner Lyons abstaining. Item 13. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 6:41 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary