City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 4:30 p.m. on Tuesday, the 4h day of March 2025 in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items. The meeting is broadcast on YouTube. YouTube does provide closed captioning on the recorded video, it is not provided real-time. 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of February 18, 2025. 5. Public Comment – Comments from Interested Citizens. 6. Update on Public Safety Bond Committee Progress. 7. Consider and Take Appropriate Action on Resolution No. 11-2025, A Resolution of the City Commission of the City of Canyon, Texas, Canceling the May 3, 2025 General Election of the City of Canyon, Texas, As Permitted Under Section 2.051 of the Texas Election Code. 8. Consider and Take Appropriate Action on Bids Received for Sidewalk & Alley Improvements, and Utility Improvements Related to the CDBG Downtown Revitalization Project. 9. Hear a Presentation on the Current Progress of the 2021-2022 Strategic Plan. 10. Consider and Take Appropriate Action Approval of the Purchase of a Truck for the Water Department. 11. Consider and Take Appropriate Action on Resolution No. 10-2025, A Resolution of the City of Canyon, Texas Finding That the Statement of Intent of Atmos Energy Corp., West Texas Division to Change Rates Filing Within the City Should be Denied; Finding That the City’s Reasonable Rate Case Expenses Shall be Reimbursed by the Company; Finding That the Meeting at Which This Resolution is Passed is Open to the Public as Required by Law; Requiring Notice of This Resolution to the Company and Legal Counsel. 12. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation About Real Property, and 551.087 Deliberation Regarding Economic Development Negotiations. 13. Consider and Take Appropriate Action on Items Discussed in Executive Session. 14. Adjourn. Joe Price Joe Price, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 28th day of February 2025. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting February 18, 2025 The City Commission of the City of Canyon met in regular session at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Paul R. Lyons, Robyn Cranmer and Danny Potter. Also present were the following City Staff: City Manager Joe Price, City Secretary Gretchen Mercer, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, HR Director Hector Mendoza, Police Chief Steve Brush, Police Lieutenant Matt Coggins, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Director of Public Works Chris Enriquez, Assistant Public Works Director Tanner DeVenney, Water Superintendent Eric Whitten, Canyon Economic Development Director Stephanie Tucker, Director of Planning and Development Lucas Raley, Communications Director Megan Nelson, Director of Finance Joel Wright, Purchasing Manager Beau Boyer, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:34 pm. Item 2. Invocation. Commissioner Potter gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Cranmer. Item 4. Approval of the Minutes of the Meeting of February 4, 2025. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to approve the minutes of February 4, 2025. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments were made. Item 6. Consider and Take Appropriate Action on All Matters Incident and Related to the Issuance and Sale of “City of Canyon, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series “2025”, Including the Adoption of Ordinance No. 1225 Authorizing the Issuance of Such Certificates of Obligation. Director of Finance Joel Wright presented Ordinance No. 1225 for consideration of the issuance and sale of City of Canyon, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series “2025”. Mr. Wright introduced Jason Hughes, Managing Director at Hilltop Securities. Mr. Hughes gave an overview of the issuance of the Certificates of Obligation and stated interest rates came in just below 4%. Mr. Hughes said the low interest rate would provide a significant savings on the cost of the CO’s and explained that due to the long-term financial policies put in place, the City of Canyon Bond Rating remained steady. City Commission Meeting February 18, 2025 Page 2 of 4 Jeff Hamilton – owner of Canyon Capital Group addressed the Commission. Mr. Hamilton said the funds dedicated to utility expansion would greatly benefit Spring Canyon and Phantom Creek subdivisions and Canyon Capital Group was appreciative. Davy Hamilton – owner of Canyon Capital Group addressed the Commission saying thank you for the investment in the utility system of Canyon. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commission Potter to adopt Ordinance No. 1225, approving the issuance and sale of the “City of Canyon, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2025” in a principal amount not to exceed $10,200,000. Motion carried unanimously. ORDINANCE NO. 1225 AUTHORIZING THE ISSUANCE OF $10,200,000 CITY OF CANYON, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM SURPLUS REVENUE CERTIFICATES OF OBLIGATION SERIES 2025 Item 7. Update on Public Safety Bond Committee Progress. Communications Director Megan Nelson gave an update on public education and dissemination of information pertaining to the 2025 Public Safety Bond Election. Item 8. Consider and Take Appropriate Action on Resolution No. 08-2025, A Resolution of the City Commission of Canyon, Texas Supporting the Application and Acceptance of a U.S. DOT RTA Grant for Technical Assistance; and Authorizing the Director of Planning and Development to Represent the City in All Matters Pertinent to the Administration of the Grant. Director of Planning and Development Lucas Raley presented Resolution No. 08-2025 for consideration. Mr. Raley said staff is planning to submit a grant application to the U.S. Department of Transportation Rural and Tribal Assistance (RTA) Pilot Program. Mr. Raley said the grant would provide up to $750,000 for assistance with transportation infrastructure projects in rural and tribal communities. Mr. Raley said the City of Canyon intends to apply for funds included in the design of downtown infrastructure improvements. • Stormwater Analysis and Drainage Report of Downtown Canyon • Preliminary Engineering Report to a 30% Design Level of Downtown Canyon • Detailed Sequential Plan of Construction Project Phasing – Downtown Canyon. Mr. Raley said the grant opens for applications March 4, 2025, required no local match and was awarded on a first come first serve basis. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 08-2025 as presented. Motion carried unanimously. City Commission Meeting February 18, 2025 Page 3 of 4 RESOLUTION NO. 08-2025 A RESOLUTION OF THE CITY COMMISSION OF CANYON, TEXAS, SUPPORTING THE APPLICATION AND ACCEPTANCE OF A U.S. DOT RTA GRANT FOR TECHNICAL ASSISTANCE; AND AUTHORIZING THE DIRECTOR OF PLANNING AND DEVELOPMENT TO REPRESENT THE CITY IN ALL MATTERS PERTINENT TO THE ADMINISTRATION OF THE GRANT. Item 9. Consider and Take Appropriate Action on Resolution No. 09-2025, A Resolution of the City Commission of Canyon, Texas, Supporting the Application and Acceptance of a TxDOT TA Grant for Pedestrian and Bicycle Improvements; and Authorizing the Director of Planning and Development to Represent the City in All Matters Pertinent to the Administration of the Grant. Director of Planning and Development Lucas Raley presented Resolution No. 09-2025 for consideration. Mr. Raley said staff was planning to submit a grant application to TxDOT for a Technical Assistance (TA) Grant. Mr. Raley said the program provides for: • Bicycle infrastructure improvements • Shared use paths • Sidewalk improvements • Infrastructure-related projects to improve safety for non-motorized transportation Mr. Raley shared the plan to submit a grant application for sidewalks and bike infrastructure connecting Hunsley Hills to Downtown via 15th Street. Mr. Raley said this route is used by pedestrians and cyclists crossing the US 60 bridge and railroad tracks daily creating a great need for protected infrastructure. Mr. Raley said the application would be for $2,000,000 in funding with a $400,000 match from the city. Mr. Raley said funds would be awarded FY 27-28. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to adopt Resolution No. 09-2025 as presented. Motion carried unanimously. RESOLUTION NO. 09-2024 A RESOLUTION OF THE CITY COMMISSION OF CANYON, TEXAS, SUPPORTING THE APPLICATION AND ACCEPTANCE OF A TxDOT TA GRANT FOR PEDESTRIAN AND BICYCLE IMPROVEMENTS; AND AUTHORIZING THE DIRECTOR OF PLANNING AND DEVELOPMENT TO REPRESENT THE CITY IN ALL MATTERS PERTINENT TO THE ADMINISTRATION OF THE GRANT. Mayor Hinders stated the City Commission would go into Executive Session before Item 10. Item 11. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation About Real Property, §551.074 Personnel Matters (Board Appointment Canyon Economic Development Board, Economic Development Director) and 551.087 Deliberation Regarding Economic Development Negotiations. City Commission Meeting February 18, 2025 Page 4 of 4 Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:02 pm. Item 12. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 6:40 pm, the Mayor moved to consideration of Item 10. Item 10. Consider and Take Appropriate Action Upon the Possible Acquisition of a Temporary Construction Easement and 20’ Pipeline Easement Over, Under and Across Land Located in Section 1 Block 1 T.T.R.R.Co. Survey, Also Known as 18001 Interstate 27 in Randall County Texas North of Canyon, Texas Owned by RBJ Real Estate LLC by Eminent Domain Proceedings. City Attorney Chuck Hester stated a counter offer had been received in the amount of $36,008 from RBJ Real Estate LLC in response to the City of Canyon’s initial offer letter based on appraisal. Mr. Hester said the initial offer was to purchase the easements at $21,004. Mr. Hester said it was his recommendation the counter offer be accepted and the City move forward with the purchase, provided that if the purchase is not closed based upon acceptance of the counter offer the City Attorney be authorized to proceed with a final offer and the filing of eminent domain proceedings. After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to accept the counter offer from RBJ Real Estate in the amount of $36,008 for the purchase of easements at 18001 Interstate 27, Randall County, Texas, provided that if the purchase is not closed based upon acceptance of the counter offer, the City Attorney is authorized to proceed with a final offer and the filing of eminent domain proceedings. Motion carried 3-1 with Mayor Pro-Tem Jones voting against and Commissioner Lyons abstaining. Item 13. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 6:41 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary AGENDA ITEM 6 AGENDA To: Joe Price, City Manager From: Jon Behrens, Assistant City Manager Date: February 26, 2025 Re: Update on Public Safety Bond Committee Progress The Public Safety Bond Project Committee has been meeting to discuss the upcoming bond election over the past several months. This group was tasked by City Manager Joe Price to develop a plan of action to move forward with an election and also to provide related educational information to the citizens of Canyon. Megan Nelson can provide a brief update and answer any questions associated with the bond election at this time. This agenda item will be for discussion only and will require no action from the City Commission. RECOMMENDED MOTION No action necessary. City of Canyon AGENDA ITEM 7 AGENDA To: Joe Price, City Manager From: Gretchen Mercer, City Secretary / Director of Administrative Services Date: March 4, 2025 Re: Consider and Take Appropriate Action on Resolution No. 11-2025, A Resolution of the City Commission of the City of Canyon, Texas, Canceling the May 3, 2025 General Election of the City of Canyon, Texas As Permitted Under Section 2.051 of the Texas Election Code. Since all places on the Commission are running unopposed, we are allowed to cancel the General Election (EC §2.053). This has no effect on the Bond Election on the ballot for May 3, 2025. Cancellation is not automatic, effective December 2, 2021, if a proper certification of unopposed status is presented by the filing authority to the governing body, the governing body must cancel the election. (Senate Bill 1, Second Called Session, 2021). The Certification of Unopposed Candidates is officially presented to the City of Canyon Commission certifying that Canyon Commission Places 1-5 are unopposed and therefore elected. Once this is presented, Resolution No. 11-2025 needs to be adopted cancelling the May 3, 2025 General Election. STAFF’S RECOMMENDATION Staff Recommends that Resolution No. 11-2025 be adopted cancelling the May 3, 2025 General Election. City of Canyon  13-1 Prescribed by Secretary of State Section 2.051 – 2.053, Texas Election Code 9/2023 CERTIFICATION OF UNOPPOSED CANDIDATES FOR OTHER POLITICAL SUBDIVISIONS (NOT COUNTY) CERTIFICACIÓN DE CANDIDATOS ÚNICOS PARA OTRAS SUBDIVISIONES POLÍTICAS (NO EL CONDADO) To: Presiding Officer of Governing Body Al: Presidente de la entidad gobernante As the authority responsible for having the official ballot prepared, I hereby certify that the following candidates are unopposed for election to office for the election scheduled to be held on May 3, 2025. Como autoridad a cargo de la preparación de la bolete de votación oficial, por la presente certifico que los siguientes candidatos son candidatos únicos para elección para un cargo en la elección que se llevara a cabo el Mayo 3, 2025. List offices and names of candidates: Lista de cargos y nombres de los candidatos: Office(s) Cargo(s) Candidate(s) Candidato(s) Mayor, Place 1 Gary Hinders Commissioner Place 2 Cody Jones Commissioner Place 3 Paul R. Lyons Commissioner Place 4 Robyn Cranmer Commissioner Place 5 Danny Potter Signature (Firma) Gretchen Mercer Printed Name (Nombre en letra de molde) City Secretary Title (Puesto) March 3, 2025 Date of signing (Fecha de Firma) (Seal) (sello) 2025 January Monday Tuesday Wednesday Thursday Friday Saturday Sunday 30 31 01 02 03 04 05 City Office Closed for New Years 06 07 08 09 10 11 12 Commission Meeting 13 14 15 16 17 18 19 First day to file for place on ballot; Last day to file semi- annual report of contributions. Filing Period 20 21 22 23 24 25 26 Commission Meeting City Office Closed for MLK Filing Period 27 28 29 30 31 01 02 Filing Period 03 04 NOTES: First day to call Election January 20, 2025, last day to call election is February 14, 2025 Commission Voter/Election Canvass/Oath of City Offices Filing Period Candidate Dates Meetings Dates Office Closed 2025 February Monday Tuesday Wednesday Thursday Friday Saturday Sunday 27 28 29 30 31 01 02 Filing Period 03 04 05 06 07 08 09 Commission Meeting - call May Election Filing Period 10 11 12 13 14 15 16 Last Day to File - No later than Filing Period 5PM 17 18 Last Day for 19 20 21 22 23 Write-in City Office Candidate Last Day to Closed for Drawing for withdrawl as President's Day Commission Meeting Ballot Order at Candidate (5pm) 24 25 26 27 28 01 02 03 04 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed 2025 March Monday Tuesday Wednesday Thursday Friday Saturday Sunday 24 25 26 27 28 01 02 03 04 05 06 07 08 09 Commission Meeting 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Commission Meeting 24 25 26 27 28 29 30 31 01 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed 2025 April Monday Tuesday Wednesday Thursday Friday Saturday Sunday 31 01 02 03 Voter Registration 04 05 06 Deadline Commission Meeting 1st Campaign Finance Report Due (5 pm) 07 08 09 10 11 12 13 14 15 16 17 18 19 20 City Office Commission Closed for Good Meeting Friday 21 22 Last day for 23 24 25 26 27 mail ballot 2nd Campaign Finance Report Due First Day for EARLY VOTING 28 29 30 01 02 03 04 Last Day for EARLY VOTING Early Voting 05 06 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed 2025 May Monday Tuesday Wednesday Thursday Friday Saturday Sunday 28 29 30 01 02 03 04 ELECTION DAY 05 06 07 08 09 10 11 Commission Meeting 12 13 14 15 16 17 18 Last Day to Cavas/Oath of Office 19 20 21 22 23 24 25 Commission Meeting 26 City Office 27 28 29 30 31 01 Closed for Memorial Day Possible Period for Runoff Election (May 29 through June 20, 2023) 02 03 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed 2025 June Monday Tuesday Wednesday Thursday Friday Saturday Sunday 26 27 28 29 30 31 01 Possible Period for Runoff Election (May 26 through June 20, 2023) 02 03 04 05 06 07 08 Commission Meeting Possible Period for Runoff Election (May 26 through June 20, 2023) 09 10 11 12 13 14 15 Possible Period for Runoff Election (May 26 through June 20, 2023) 16 17 18 19 20 21 22 Commission Meeting City Office Closed for Possible Period for Runoff Election (May Juneteenth 23 24 25 26 27 28 29 30 01 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed 2025 July Monday Tuesday Wednesday Thursday Friday Saturday Sunday 30 01 02 03 04 05 06 City Offices closed for Independence Commission Meeting Day 07 08 09 10 11 12 13 14 15 16 17 18 19 20 Semi-Annual Campaign Finance Commission Meeting 21 22 23 24 25 26 27 28 29 30 31 01 02 03 04 05 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed  RESOLUTION NO. 11-2025 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, CANCELING THE MAY 3, 2025 GENERAL ELECTION OF THE CITY OF CANYON, TEXAS, AS PERMITTED UNDER SECTION 2.051 OF THE TEXAS ELECTION CODE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: The City of Canyon hereby cancels the election scheduled to be held on May 3, 2025 in accordance with Section 2.053(a) of the Texas Election Code. The following candidates have been certified as unopposed and are hereby elected as follows: El City of Canyon por la presente cancela la eleccio′n que, de lo contrario se hubiera celebrado e 3 de mayo, 2025 de conformidad, con la Seccio′n 2.053(a) del Co′digo de Elecciones de Texas. Los siguientes candidates han sido certificados como candidates u′nicos y por la presente quedan elegidos como se haya indicado a continuacio′n: Candidate (Candidato) Office Sought (cargo al que presenta candidatura) Gary Hinders Mayor, Place 1 Cody Jones Commissioner, Place 2 Paul R. Lyons Commissioner, Place 3 Robyn Cranmer Commissioner, Place 4 Danny Potter Commissioner, Place 5 A copy of this order will be posted on Election Day at each polling place that would have been used in the election. El Di′a de las Elecciones se exhibra′ una copia de esta orden en todas las mesas electorales que se hubieran utilizado en la eleccio′n. PASSED AND APPROVED this 4th day of March, 2025. GARY HINDERS, MAYOR ATTEST: Gretchen Mercer, City Clerk AGENDA ITEM 8 AGENDA To: Joe Price, City Manager From: Beau Boyer, Budget and Purchasing Manager and Chris Enriquez, Public Works Director Date: March 4, 2025 Re: Consider and Take Appropriate Action on Bids Received for Sidewalk & Alley Improvements, and Utility Improvements related to the CDBG Downtown Revitalization Project. The CDBG Downtown Revitalization Project located at the alley between 4th Ave. & 5th Ave. & 16th St. & 17th St. is progressing forward as electric and telecommunication utilities are currently being moved underground. However, the project also includes the replacement of City utilities assets (water lines, sewer lines, and manholes) and the repaving of the alley and sidewalks. For this stage of the project, bid proposals were requested and two submissions were received. Scott Wampler West Texas Utility Construction Contractors Total Base Bid Amount $206,480.00 $465,400.00 Number of Calendar Days to 120 220 Complete Project The original estimated cost of this phase of the project was about $380,000, and the average of the bids received is just under $336,000. Staff recommends the bid for the CDBG Downtown Revitalization Project Sidewalk & Alley Improvements, and Utility Rehabilitation be awarded to Scott Wampler Construction. RECOMMENDED MOTION I move to award the bid for the CDBG Downtown Revitalization Project Sidewalk & Alley Improvements, and Utility Rehabilitation be awarded to Scott Wampler Construction. City of Canyon BID TABULATION SHEET Downtown Revitalization Project Sidewalk & Alley Improvements Utility Rehabilitation Alley Between 4th Ave. & 5th Ave. & 16th St. & 17th St. TxCDBG Project No. CDM23-0450 Canyon, Texas HPCE Project No. 82517 Monday, February 10, 2025 11:00 AM Base Bid Scott Wampler Construction West Texas Utility Contractors Estimated Unit Ext. Unit Ext. No. Description Unit BABA Quantity Price Amount Price Amount 1 Mobilization 1 LS $ 10,000.00 $ 10,000.00 $ 20,000.00 $ 20,000.00 Demolition (Sewer MH, Asphalt Pav., Conc. 2 740 SY $ 10.00 $ 7,400.00 $ 75.00 $ 55,500.00 Sidewalk, C&G) 3 Excavation & Rough Grading 740 SY $ 5.00 $ 3,700.00 $ 15.00 $ 11,100.00 4 2" Water Pipe (ASTM D2241 PVC SDR26) 30 LF $ 70.00 $ 2,100.00 $ 60.00 $ 1,800.00 5 6" Water Pipe (PVC C-900 DR18) 60 LF $ 90.00 $ 5,400.00 $ 90.00 $ 5,400.00 6 2" Gate Valve & Box 1 EA X $ 1,500.00 $ 1,500.00 $ 2,800.00 $ 2,800.00 7 6" Gate Valve & Box 1 EA X $ 2,500.00 $ 2,500.00 $ 3,500.00 $ 3,500.00 8 8"x6" Tapping Sleeve & Valve 1 EA X $ 6,500.00 $ 6,500.00 $ 6,800.00 $ 6,800.00 9 2" Water Line Stop 1 EA $ 4,500.00 $ 4,500.00 $ 4,000.00 $ 4,000.00 10 Ductile Iron Fittings 150 LBS X $ 20.00 $ 3,000.00 $ 75.00 $ 11,250.00 11 Adjust Valve Box 2 EA $ 500.00 $ 1,000.00 $ 650.00 $ 1,300.00 Furnish & Install 6" Sewer Line, SDR21 ASTM 12 220 LF $ 120.00 $ 26,400.00 $ 175.00 $ 38,500.00 D2241 Furnish & Install 48" Fiberglass Sewer Manhole, 0- 13 2 LF $ 8,500.00 $ 17,000.00 $ 15,600.00 $ 31,200.00 4' depth Extra Depth in 48" Sewer Manhole over 4' in 14 7 EA $ 700.00 $ 4,900.00 $ 3,000.00 $ 21,000.00 depth 15 Demolition of Sewer Manholes 2 LF $ 500.00 $ 1,000.00 $ 2,000.00 $ 4,000.00 16 Temporary Bypass Sewer Systems 1 LS $ 2,500.00 $ 2,500.00 $ 12,000.00 $ 12,000.00 17 Locate Sewer Service Connection 8 EA $ 400.00 $ 3,200.00 $ 550.00 $ 4,400.00 18 Sewer Service Re-Connection 8 EA $ 750.00 $ 6,000.00 $ 2,000.00 $ 16,000.00 19 6" Compacted Subgrade 720 SY $ 5.00 $ 3,600.00 $ 25.00 $ 18,000.00 20 4" Lift Flexible Base 720 SY $ 10.00 $ 7,200.00 $ 25.00 $ 18,000.00 21 6" Vehicular Concrete Pavement 6,420 SF X $ 10.00 $ 64,200.00 $ 20.00 $ 128,400.00 22 5" Concrete Flatwork 230 SF X $ 8.00 $ 1,840.00 $ 30.00 $ 6,900.00 23 24" Curb & Gutter 10 LF X $ 40.00 $ 400.00 $ 50.00 $ 500.00 24 HMAC Pavement Repair 180 SY $ 47.00 $ 8,460.00 $ 100.00 $ 18,000.00 25 Saw Cut Pavement 330 LF $ 4.00 $ 1,320.00 $ 15.00 $ 4,950.00 26 Trench Safety System 360 LF $ 1.00 $ 360.00 $ 35.00 $ 12,600.00 27 Soil Erosion & Sediment Control 1 LS $ 500.00 $ 500.00 $ 2,500.00 $ 2,500.00 28 Furnish & Install Traffic Controls 1 LS $ 10,000.00 $ 10,000.00 $ 5,000.00 $ 5,000.00 Base Bid TOTAL $ 206,480.00 TOTAL $ 465,400.00 Number of calendar days to complete project 120 220 AGENDA ITEM 9 AGENDA To: Joe Price, City Manager From: Lucas Raley, Director of Planning and Development Date: March 4, 2025 Re: Hear a Presentation on the Current Progress of the 2021-2022 Strategic Plan. City Staff has review and updated the progress for the 2021-2022 Strategic Plan. This presentation is meant to provide an update to the commission on progress and current status of the adopted goals within the strategic plan. Goal 1: High-Performing City Team Providing Valued Services Completed/Ongoing: 13/15 In Progress: 1/15 No Progress : 1/15 Goal 2: A Sustainable Community Completed/Ongoing: 5/11 In Progress: 5/11 No Progress: 1/11 Goal 3: Alive Downtown Square Completed/Ongoing: 2/4 In Progress: 1/4 No Progress: 1/4 Goal 4: Your Hometown – A Special Place to Live Completed/Ongoing: 7/10 In Progress: 1/10 No Progress: 2/10 Overview Completed/Ongoing: 27/40 – 67.5% In Progress: 8/40 – 20% No Progress: 5/40 – 12.5% RECOMMENDED MOTION No action requested. City of Canyon STRATEGI C PLAN QU ARTERLY REPORT 2025 Progress WWW.CANYONTX.COM | 301 16TH STREET | 806-655-5000  Introduction The 2021 – 2022 City of Canyon Strategic Plan outlines the projects that the Canyon City Commission and City of Canyon staff have identified as the projects that will be completed prior to December 31, 2022. The purpose of the plan is to provide city staff with a guiding document, setting priorities for staff to bring the City Commission’s vision of the city to life. Strategic planning enables the City Commission to plan and prioritize The development of this plan is a collaborative effort across city departments and between management and the City Commission. The Commission will adopt the plan annually and the plan will serve as a living document that staff interacts with and considers in day-to-day decisions. The city uses the plan during the budget process to align resources with prioritized initiatives. Department drafting of strategic plan actions for next year Department Quarterly progress collaboration on next evaluation and report year calendar actions Commission and Commission adoption management of annual Strategic Plan collaboration on next year calendar actions During the development of the 2021 – 2022 Strategic Plan the Canyon City Commission identified four encompassing strategic goals, 40 projects were identified and actions steps required to complete each project were developed. The four goals identified by the Commission are:  High-Performing City Team Providing Valued Services  A Sustainable Community  Alive Downtown Square  Your Hometown – A Special Place to Live This document serves as a project update to the Strategic Plan. Staff has provided an update related to their progress toward the completion of each project which falls into their area of responsibility. The status of each project is outlined in subsequent pages. Projects are organized by the strategic goal the projects support with the top priority projects listed first. Page 1 of 5 The project listing which follows provides the following information for each project:  Activities/Milestones refers to specific actions outlined by the strategic plan to support the broad goals of the city;  Responsibility refers to the department with the primary responsibly for the associated activities/milestones;  Priority refers to the priority given to an item by the Commission or city management;  Target refers to the expected date of completion for the action item when the Strategic Plan was originally approved;  Progress refers to the amount of progress made on the action item as of 3/24/22.  Steps refers to the total number of steps associated with the project and the step number the project is currently on. Strategic Goal 1: High-Performing City Team Providing Valued Services Activities/Milestones Responsibility Priority Target Progress/Steps 1. Police Station/City Hall/Fire Assistant City Policy - Top January 2023 Station Plan: Concept and Land Manager Completed Acquisition. 2. Bond Package and Election Finance Director Policy - Top January 2023 Preparation: Projects, Package Admin. Services Completed and Election Date. Director 3. Capital Improvement Assistant City Policy - High July 2022 Plan/Program: Revision and Manager Completed Funding Budget and Purchasing Mgr. 4. Randall County Strategy: City Manager Policy - High March 2022 Completed Key Issues, Direction and City Ongoing Actions. 5. Management and Employee City Manager Policy – June 2023 Completed Succession Plan/Program: Priority Leadership Class Implemented 24-25 Development 6. Asset Management System: Public Works Policy - October 2022 Funding Not Available Direction and Funding Director Priority 7. Fire Department Staffing: Fire Chief Management - October 2022 Completed Direction and Funding Top 8. Strategic Plan Development, Assistant City Management - February 2022 Adoption and Manager Top Completed Institutionalization Planning & Development Director 9. Water Barn Facility Purchase: Finance Director Management - July 2022 Completed Direction and Funding High Page 2 of 5 10. Comprehensive Rates for Finance Director Management – October 2022 Water, Wastewater, Solid High Completed Waste: Direction 11. Proactive Communications Administrative Management – January 2023 Strategy/Plan: Development Services High Completed Director Director of Comm & Comm Engagement 12. American Rescue Action City Manager Management – September Projects: Direction High 2023 Completed 13. Development Funding City Manager Management - 2023 Mechanisms: Report and Priority Completed Direction 14. Financial Policies: Review Finance Director Management – September Completed and Update Priority 2022 15. Human Resources Policy: Human Management – August 2022 In Progress by Human Development Resources Priority Resouces Director Director Strategic Goal 2: A Sustainable Community Activities/Milestones Responsibility Priority Target Progress 1. Economic Development City Manager Policy - Top July 2022 In Progress Framework: Development CEDC Director 2. Water Conservation Public Works Policy - High February 2023 In Progress Policy/Program: Direction Director 3. Wastewater Master Plan: Public Works Policy - High July 2022 Funding Not Available Funding and Development Director 4. Water Rights/Supply: Report Public Works Policy – November In Progress Director Priority 2022 - Ongoing 5. Business Attraction Action CEDC Director Policy – January 2023 Plan and City Actions: Report Priority In Progress and Direction 6. Subdivision Ordinance, Planning & Management - August 2022 Regulations and Standards: Development Top Completed Director 7. TIRZ: Direction Assistant City Management – May 2022 Completed Manager Top 8. Housing and Growth Planning and Management – Completed Completed/Ongoing Assessment Report: Development High Presentation and Direction Director 9. Stormwater/Drainage Master Public Works Management – September RFQ Completed Plan and Utility System: Director High 2023 In Progress Funding and Development 10. Development Guide: Planning and Management – August 2022 Completion Development High Completed Director Page 3 of 5 11. Zoning Ordinance Re-Write Planning and Management – August 2022 and Adoption Development Priority Completed Director Strategic Goal 3: Alive Downtown Square Activities/Milestones Responsibility Priority Target Progress 1. Courthouse Use and Interior City Manage Policy - Top TBD Completed/On Improvements: Direction and CEDC Director Going City Role/County Role 2. Brick Streets: Problem Public Works Policy – June 2022 Analysis Practices, Report with Director Priority In Progress DOT TA Grant App Options, Direction and Funding ‘25 Mechanism 3. Downtown Theater City Manager Policy – April 2022 Revitalization: Work with Mayor Priority No Progress Property Owner and Direction Comm. Ray 4. Downtown Master Plan: Assistant City Management – November Completed Development and Adoption Manager Top 2022 Strategic Goal 4: Your Hometown – A Special Place to Live Activities/Milestones Responsibility Priority Target Progress 1. WTAMU Strategy: Key City Manager Policy - Top September Completed/ Issues, Direction and City 2022 Ongoing Actions 2. Bike Trails Development: Assistant City Policy - Top June 2022 Projects (2) Direction and Manager In Progress Limited Funding Mechanism Parks Director 3. 4th/23rd Intersection Clean-Up City Manager Policy - High September Plan: Project and TxDot 2022 No Progress Participation 4. Palo Duro Canyon Expansion City Manager Policy - High April 2022 Completed/ Advocacy: Direction and City Mayor Ongoing Actions 5. Major Event/Festival Site: City Manager Policy - April 2022 Completed Outcomes, Locations, Direction Commission Priority Privately and Funding Mechanism Committee 6. Project Santa Fe: Direction CEDC Director Management – February 2022 Completed and Next Steps Top 7. Golf Course Project: Assistant City Management – July 2022 Completed Summer Direction and Funding Manager High ‘25 8. Decorative Lighting and City Manager Management – July 2022 No Progress Traffic Signals: Direction and High Project on CIP Funding Mechanism 9. Buffalo Hills and Brown Road Assistant City Management – May 2022 Soccer Complex Dedication as Manager High Completed Parks Page 4 of 5 10. WTAMU Interlocal City Manager Management – April 2022 Agreement Related to Russell High Completed Long Boulevard Page 5 of 5 AGENDA ITEM 10 AGENDA To: Joe Price, City Manager From: Beau Boyer, Budget and Purchasing Manager & Eric Whitten, Water Superintendent Date: March 4, 2025 Re: Consider and Take Appropriate Action on the Purchase of a Truck for the Water Department. The 2024-2025 budget includes $54,500 for the purchase of a truck from the Capital Equipment Fund for the purchase of a truck for the Water Department. This truck is used when turning on and off water meters and responding to customer requests, and the truck’s engine was failing. In February 2025 a new 2024 GMC 1500 was purchased for $28,491.13, $26,008.87 below the budgeted amount. The Water Department has another truck that is recently in need of a new transmission outside the vehicle’s warranty period, with an estimated repair cost of over $9,000. However, the truck can be replaced with a new truck within the $26,008.87 remaining in the budget. Because the purchase of these two trucks could potentially be interpreted as a single purchase that would exceed $50,000, the proper purchasing regulations are being followed. The price for both trucks are obtained through a government fleet program that fulfills the bidding requirements, and Commission authorization is being pursued for the second truck that would set the potential purchase over $50,000. Staff recommends the Commission authorize the purchase of a truck for the Water Department for an amount not to exceed $26,008.87. RECOMMENDED MOTION I move to authorize/not authorize the City staff to purchase a truck for the Water Department for an amount not to exceed $26,008.87. City of Canyon AGENDA ITEM 11 AGENDA To: Mayor and City Commissioners From: Joe Price, City Manager Date: March 4, 2025 Re: Consider and Take Appropriate Action on Resolution No. 10-2025, A Resolution of the City of Canyon, Texas Finding That the Statement of Intent of Atmos Energy Corp., West Texas Division to Change Rates Filing Within the City Should be Denied; Finding That the City’s Reasonable Rate Case Expenses Shall be Reimbursed by the Company; Finding That the Meeting at Which This Resolution is Passed is Open to the Public as Required by Law; Requiring Notice of This Resolution to the Company and Legal Counsel. MODEL STAFF REPORT REGARDING ATMOS ENERGY CORP.’S STATEMENT OF INTENT FILING **ACTION MUST BE TAKEN TO DENY THE RATE CHANGE BEFORE MARCH 21, 2025** *** On October 25, 2024, Atmos Energy Corp., West Texas Division (Atmos or Company) filed a Statement of Intent to Increase Rates with cities retaining original jurisdiction in the West Texas Division. In the filing, the Company is seeking to increase system-wide base rates by approximately $66.1 million. If approved, this will increase the annual revenues received from the incorporated areas by approximately $26.9 million (an increase of 20.76% including gas costs). According to Atmos West Texas, the impact of this approval on an average residential customer would be an increase of about $16.66 per month (an increase of 10%). In late October, the Cities Served by Atmos West Texas (Cities) engaged the services of consultants to review the Company’s filing. The consultants identified numerous unreasonable expenses and proposed significant reductions to the Company’s request. Accordingly, Cities’ attorney recommends that all Cities members adopt the Resolution denying the rate change. Once the Resolution is adopted, Atmos will have 30 days to appeal the decision to the Railroad Commission where the appeal will be consolidated with Atmos’s filing for the environs and those cities that have relinquished their jurisdiction (i.e. Gas Utility Docket 18879) currently pending at the Commission. Under the law, a city may suspend the rate change for 90 days after the date the rate change would otherwise be effective. Atmos agreed to an effective date of December 21, 2024. Thus, if your city took action on the suspension resolution before December 21, 2024, the time has now come for your city to adopt the resolution denying the rate change. Your city must take action no later than March 21, 2025.  AGENDA Purpose of the Resolution: The purpose of the Resolution is to deny the rate application and consolidation proposed by Atmos. Explanation of “Be It Resolved” Paragraphs: 1. This paragraph finds that the Company’s application is unreasonable and should be denied. 2. This section states that the Company’s current rates shall not be changed. 3. The Company will reimburse Cities for their reasonable rate case expenses. Legal counsel and consultants, approved by the Cities, will submit monthly invoices that will be forwarded to Atmos for reimbursement. 4. This section merely recites that the Resolution was passed at a meeting that was open to the public and that the consideration of the Resolution was properly noticed. 5. This section provides Atmos and counsel for the cities will be notified of the City’s action by sending a copy of the approved and signed resolution to commission. RECOMMENDED MOTION: It is recommendation of staff that Resolution No. 10-2025 be adopted.  RESOLUTION NO. 10-2025 A RESOLUTION OF THE CITY OF CANYON, TEXAS FINDING THAT THE STATEMENT OF INTENT OF ATMOS ENERGY CORP., WEST TEXAS DIVISION TO CHANGE RATES FILING WITHIN THE CITY SHOULD BE DENIED; FINDING THAT THE CITY’S REASONABLE RATE CASE EXPENSES SHALL BE REIMBURSED BY THE COMPANY; FINDING THAT THE MEETING AT WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY AND LEGAL COUNSEL. WHEREAS, the City of Canyon Texas (“City”) is a gas utility customer of Atmos Energy Corp. (“Atmos” or “Company”) within the West Texas Division, and a regulatory authority with an interest in the rates and charges of Atmos; and WHEREAS, the City is a member of Cities Served by Atmos West Texas (“Cities”) (such participating cities are referred to herein as “Cities”), a coalition of similarly situated cities served by Atmos that have joined together to efficiently and cost effectively review and respond to natural gas issues affecting rates charged in the West Texas Division; and WHEREAS, on or about October 25, 2024, Atmos filed with the City a Statement of Intent to Increase Rates seeking to increase natural gas rates by $66.1 million annually and to all customers residing in the City; and WHEREAS, Cities is coordinating its review of Atmos’s Statement of Intent filing with designated attorneys and consultants to resolve issues in the Company’s filing; and WHEREAS, through review of the application, Cities’ consultants determined that Atmos’s proposed rates are excessive; and WHEREAS, the Cities’ members and attorneys recommend that Cities members deny the Statement of Intent; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS: SECTION 1: That the rates proposed by Atmos to be recovered through its gas rates charged to customers located within the City limits, are hereby found to be unreasonable and shall be denied. SECTION 2: . That the Company shall continue to charge its existing rates to customers within the City. 1 SECTION 3: That the City’s reasonable rate case expenses shall be reimbursed in full by Atmos West Texas. SECTION 4: That it is hereby officially found and determined that the meeting at which this Resolution is passed is open to the public as required by law and public notice of the time, place, and purpose of said meeting was given as required. SECTION 5: That a copy of this Resolution shall be sent to Atmos West Texas, care of Philip Littlejohn, Vice President of Rates and Regulatory Affairs, West Texas Division, 6606 66th Street, Lubbock, Texas 89424 (Philip.littlejohn@atmosenergy.com), and to Thomas Brocato at Lloyd Gosselink Rochelle & Townsend, P.C., 816 Congress Avenue, Suite 1900, Austin, Texas 78701 (tbrocato@lglawfirm.com). PASSED AND APPROVED this 4th day of March 4, 2025. _________________________________ GARY HINDERS, MAYOR ATTEST: __________________________________ Gretchen Mercer, City Secretary APPROVED AS TO FORM: ___________________________________ Chuck Hester, City Attorney 2