City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 3:30 p.m. on Tuesday, the 1st day of April 2025 in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items. The meeting is broadcast on YouTube. YouTube does provide closed captioning on the recorded video, it is not provided real-time. 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Work Session for Police and Fire Department Pay Scale. (3:30 pm to 4:30 pm). Commissioners may break, returning to open session by 4:30 pm 5. Approval of the Minutes of the Meeting of March 18, 2025. 6. Public Comment – Comments from Interested Citizens. 7. Presentation of Proclamation for Child Abuse Prevention 2025. 8. After Action Report (AAR) – Friday, March 14, 2025 Wind Event Disaster Declaration. 9. Consider and Take Appropriate Action on Panhandle Plains Historical Museum and Support Efforts by the City of Canyon. 10. Consider and Take Appropriate Action on a Request for Qualifications for Professional Services for the Development of a Master Drainage Plan and Drainage Criteria Manual. 11. Update on Public Safety Bond Committee Progress. 12. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation About Real Property, and 551.087 Deliberation Regarding Economic Development Negotiations. 13. Consider and Take Appropriate Action on Items Discussed in Executive Session. 14. Adjourn. Joe Price Joe Price, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 28th day of March 2025. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting March 18, 2025 The City Commission of the City of Canyon met in regular session at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, and Danny Potter. Commissioners Paul R. Lyons and Robyn Cranmer were unable to attend. Also present were the following City Staff: Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Chief of Police Steve Brush, Police Lieutenant Matt Coggins, Fire Chief Dennis Gwyn, HR Director Hector Mendoza, Director of Public Works Chris Enriquez, Assistant Public Works Director Tanner DeVenney, Water Superintendent Eric Whitten, Director of Planning and Development Lucas Raley, Assistant Planning and Development Director Craig Brown, Code Inspector Stan Barnard, Communications Director Megan Nelson, Purchasing Manager Beau Boyer, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:33 pm. Item 2. Invocation. Commissioner Potter gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Pro-Tem Jones. Item 4. Approval of the Minutes of the Meeting of March 4, 2025. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to approve the minutes of March 4, 2025. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. No comments were made. Item 6. Consider and Take Appropriate Action on Hospital Drive Proposed Street Name Change. WTAMU Police Chief Shawn Burns presented a proposal to change the name of Hospital Drive to Monty Platt Drive with the construction of a new WTAMU Police Station on Hospital Drive. Chief Burns said Monty Platt was an officer for the WTAMU Police Department and passed due to complications from an injury while on duty. Chief Burns stated WTAMU President, Dr. Wendler, and VP for Business and Finance, Randy Rikel were both in support of the proposed street name change. Chief Burns said Palo Duro Village Retirement was the only property addressed to Hospital Drive and he had visited with the Palo Duro Village Board about changing the address, the Board then polled all residents with a majority agreeing to the street name change. Several Palo Duro Village residents were present at the Commissioner meeting and confirmed the Village residents were in favor. City Commission Meeting March 18, 2025 Page 2 of 4 Planning and Development Director Lucas Raley said he didn’t believe 911 or the Post Office allowed 2 name street names as standard policy. Chief Burns said they would be consulted. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to approve Hospital Drive be changed to Monte Platt Drive. Motion carried unanimously. Item 7. Consider and Take Appropriate Action on the Audit of Financial Statements of the City of Canyon and the Canyon Economic Development Corporation for the Year Ended September 30, 2024 as Presented by Doshier Pickens & Francis. Purchasing Manager Beau Boyer introduced John Merriss of Doshier, Pickens & Francis who presented the 2024 Audits for the City of Canyon and the Canyon Economic Development Corporation for approval. Mr. Merriss reported the City of Canyon and the CEDC are doing good and received a clean audit for 2023-2024. Mr. Merriss Commended Canyon Finance Director Joel Wright and the Finance Department for keeping great financial records and commented on Mr. Wright taking on creating a very professional audit report to be reviewed by Doshier, Pickens & Francis. Mr. Merriss commented he thought there were only two other cities in the Panhandle with Finance Directors that have the capabilities to do this. After discussion, Commissioner Potter moved, duly seconded by Mayor Pro-Tem Jones to approve the 2024 audit of the financial statements for the City of Canyon and the Canyon Economic Development Corporation as of and for the Year Ended September 30, 2024. Motion carried unanimously. Item 8. Consider and Take Appropriate Action Engagement of an Auditor for the City of Canyon’s Financial Statement Audit for Fiscal Year Ending September 30, 2025. Purchasing Manager Beau Boyer recommended the appointment of Doshier, Pickens & Francis as the City of Canyon’s Auditor for FY 2024-2025. Mr. Boyer said he and Finance Director Joel Wright both feel the firm has been great to work with over the years and continue to provide a great service. Mr. Boyer said they were available anytime needed to talk through questions or issues providing answers backed with professional experience. Mr. Boyer said Doshier, Pickens & Francis specialize in governmental audits. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to engage Doshier, Pickens & Francis to perform an audit of the City of Canyon’s financial statements as of and for the year ended September 30, 2025. Motion carried unanimously. Item 9. Consider and Take Appropriate Action on the Canyon Police Department 2024 Annual Report and 2024 Racial Profiling Report. Chief of Police Steve Brush presented the Canyon Police Department 2024 Annual Report and 2024 Racial Profiling Report in accordance with City Ordinance 70.58. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to approve the Annual Report and Racial Profiling Report for 2024 as presented. Motion carried unanimously. City Commission Meeting March 18, 2025 Page 3 of 4 Commissioners commended the Police Department on doing a great job for the citizens of Canyon. Item 10. Consider and Take Appropriate Action Related to a Request from the Police Department for the Expenditure of CCP Chapter 59 Seized Funds for the Purchase of Emergency Response Team Training and Travel. Chief of Police Steve Brush presented a request to use funds from the seized fund account for training 3 officers that are part of the Emergency Response Team. Chief Brush said the team consists of 6 officers and a supervisor and deal with high-risk situations beyond the capability of the on-duty shift and the training ensures officers have the skills to function as part of the team. Chief Brush stated the amount needed for training is $4,230.00 for all three officers and includes tuition ($600.00 per officer totaling $1,800); estimated cost of food at $50.00 per officer per day (total of $750.00) and cost for hotel rooms ($1,680.00). Chief Brush stated Chapter 59 of the Texas Code of Criminal Procedure authorizes and regulates the forfeiture of contraband by law enforcement agencies and the attorney representing the state. Chief Brush said the Police Department / Finance Department maintains a fund of monetary forfeitures and it is included in the city’s annual financial audit. Chief Brush said Code of Criminal Procedure Chapter 59.06 prohibits expenditure of seized funds without the approval of the governing body. Chief Brush stated the current balance in the fund after the last audit on February 27, 2024 is $13,281.22 After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to authorize the use of funds from the Chapter 59 Seized Fund Account for Basic SWAT Training for three Canyon Police Department Officers. Motion carried unanimously. Item 11. Consider and Take Appropriate Action on Resolution No. 12-2025, A Resolution by the City of Canyon, Texas, Supporting the Application and Acceptance of a FY24 FEMA Safer Grant for the Hiring of Four Fulltime Firefighters for the Canyon Fire Department; and Authorizing the Fire Chief to Represent the City in All Matters Pertaining to the Administration of the Grant. Fire Chief Dennis Gwyn presented Resolution 12-2025 for consideration of applying for the FY 24 FEMA Safer Grant for the hiring of 4 fulltime firefighters for the Canyon Fire department. Chief Gwyn said if the grant were awarded, it would cover 36 months of base salaries and employee benefits at 100%. After discussion, Commissioner Potter moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 12-2025 as presented. Motion carried unanimously. RESOLUTION NO. 12-2025 A RESOLUTION BY THE CITY OF CANYON, TEXAS SUPPORTING THE APPLICATION AND ACCEPTANCE OF A FY24 FEMA SAFER GRANT FOR THE HIRING OF FOUR FULLTIME FIREFIGHTERS FOR THE CANYON FIRE DEPARTMENT; AND AUTHORIZING THE FIRE CHIEF TO REPRESENT THE CITY IN ALL MATTERS PERTAINING TO THE ADMINISTRATION OF THE GRANT. City Commission Meeting March 18, 2025 Page 4 of 4 Item 12. Update on Public Safety Bond Committee Progress. Communications Director Megan Nelson gave an update on public education and dissemination of information pertaining to the 2025 Public Safety Bond Election. Item 13. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation About Real Property, and 551.087 Deliberation Regarding Economic Development Negotiations. Mayor Hinders indicated the City Commission would not adjourn into Executive Session. Item 14. Consider and Take Appropriate Action on Items Discussed in Executive Session. Commissioners did not adjourn into Executive Session. Item 15. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 5:48 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary Work Session AGENDA To: City Manage, Joe Price From: HR Director – Hector Mendoza Date: April 1, 2025 Re: Work Session for Police and Fire Department Pay Scale Police Pay Scale Overview: The Police Department has experienced remarkable attrition over the last six years. The Canyon Police Department has averaged 3.8 separations over the six years. In June 2024, the City Manager tasked the Chief of Police and the Human Resources Director with analyzing a step pay plan. Prior to the city manager’s directive, the human resources and the Police Chief had begun reviewing various police department pay plans. An internal discussion was held with the City Manager, Police Department, Human Resources, and Finance to discuss the feasibility of implementing a step pay plan. According to law enforcement sources, some of the factors affecting police officer recruitment include: • Increased Retirements and Resignations: • Fewer Applicants • Negative Perceptions • Stringent Requirements • Pandemic Impact • Competitive Job Market • Generational Attitudinal Changes While the Canyon Police Department does not experience all the listed factors, a majority directly affect the department's recruiting and retention ability. History: As part of the separation process, human resources conducted exit interviews with police staff, which substantiates that the majority of separations are related to pay. FY 18/19 FY 19-20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 1 2 4 5 1 9 1 The table below shows the number of separations experienced by the Canyon Police Department since FY 18/19. City of Canyon  AGENDA Most of the separations since FY 20/21 have been to Pantex or a similar employer. FY FY FY FY FY 20/21 21/22 22/23 23/24 24/25 50% 60% 100% 33% 100% Due to the steady attrition the police department has experienced, 27 sworn police officers have been hired since FY18/19. While it is understood that the City of Canyon cannot compete with a defense contractor like Pantex, it is imperative to restructure the police pay scale to close the gap as much as possible to facilitate the recruitment and retention of police staff. Another burden that has arisen is the recruitment of certified police officers. Since October 2023, 159 applications have been received for the police officer position, with 3 TCOLE- certified applicants received. In 2023, the police department began researching a police cadet program and received information from the City of Borger. After consultation with Human Resources and Legal, the program was presented to the City Manager and approved. FY 23/24, the Canyon Police Department sent the first four cadets through the program. Year to date, the cadet program has had eight cadets start the program, with five cadets completing the entire academy. All five cadets are now sworn officers in the Canyon Police Department. The cadet program currently graduates 62.5% of cadets who start the program. Another factor that has hindered the city’s ability to attract TCOLE-certified officers was the passing of Texas Senate Bill 22 – Rural Law Enforcement Grants. Many local sheriff’s departments have participated in this grant program to increase the salaries of sworn law enforcement staff. While this is needed funding, especially for rural communities, it does hinder the city from competition with local law enforcement agencies with higher salaries. Proposal: The Police Department, Human Resources, and executive staff have worked for nearly two years to review other police departments' pay scales. One common feature noted during this review was utilizing a step pay plan. Under the proposed step pay plan (step pay plan attached), police staff will receive a pay increase under two circumstances: 1. The employee has reached the anniversary milestone for a pay increase. This is measured by time in rank. 2. The employee will receive an increase if a pay scale adjustment is warranted. The pay scale adjustment is calculated using Department of Labor, Bureau of Labor Statistics data and can be 1-4% annually, BLS Data. City of Canyon  AGENDA By moving to a step pay plan, this will allow the following to occur: • Prevent Salary Compression: o As experienced by law enforcement departments that operate under a pay band system, tenured staff in lower ranks may earn more than higher-ranked staff, leading to pay scale issues. • Incentivize employees to achieve rank. o Step pay increases are established for each rank, which prevents salary compression and encourages staff to pursue promotions to higher-paying positions with more responsibilities. • Fairness and Transparency. o The step pay plan is based on performance and tenure in rank and is equitable across the board. • Motivation and Morale. o Officers will see how years of service directly financially reward them. • Retention: o The increase in regular step pay can contribute to decreased attrition. • Budgeting and Planning. o The Canyon Police Department can better plan for staffing placements according to established steps and budget. The cost to implement the police step pay plan is as follows: • Year 1 increase - $166,289 • Year 2 increase - $166,742 • Year 3 increase - $166,554 • Year 4 increase - $124,703 • Total increase over 4 years - $624,289 Staff Recommendation: Staff recommends implementing the step pay plan for sworn law enforcement personnel over a four-year timeframe. City of Canyon  AGENDA Fire Department Pay Scale Overview: In response to the city's growth and the increasing demand for fire response coverage, the City of Canyon Fire Department has been increasing career staffing. Standardizing the pay structure for fire staff is an essential component of this effort. History: The fire department's attrition is not remarkable. However, it is important to understand that future attrition comes at a significantly higher cost than that of other city staff due to equipment and training costs. Addressing the pay structure is a proactive step to preventing attrition. The table below shows the number of separations for career firefighters since FY 18/19. FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 1 2 1 0 0 1 0 The table below shows the number of separations experienced by the Can Most separations were related to moving to a larger fire department. Proposal: The Fire Department, Human Resources, and City Management have worked to review other fire departments' pay scales. A common feature of other fire departments is a step pay plan. Under the proposed step pay plan (step pay plan attached), fire staff will receive a pay increase under two circumstances: 1. The employee has reached the anniversary milestone for a pay increase. This is measured by time in rank. 2. The employees will receive an increase if a pay scale adjustment is warranted. The pay scale adjustment is calculated using Department of Labor, Bureau of Labor Statistics data and can be 1-4% annually, BLS Data. By moving to a step pay plan, this will allow the following to occur: • Prevent Salary Compression o As experienced by fire departments that operate under a pay band system, tenured staff in lower ranks may earn more than higher-ranked staff, leading to pay scale issues. • Incentivize employees to achieve rank o Step pay increases are established for each rank, which prevents salary compression and encourages staff to pursue promotions to higher-paying positions with more responsibilities. City of Canyon  AGENDA • Fairness and Transparency o The step pay plan is based on performance and tenure in rank and is equitable across the board. • Motivation and Morale o Fire staff will see how years of service directly financially rewards them. • Retention o The increase in regular step pay can contribute to decreased attrition. • Budgeting and Planning o The Canyon Fire Department can better plan for staffing placements according to established steps and budget. The cost to implement the fire step pay plan is as follows: • Year 1 increase - $85,979 • Year 2 increase - $86,853 • Year 3 increase - $85,281 • Year 4 increase - $54,792 • Total increase over 4 years - $312,905 After the first year, the fire staff will be within 80% of the Amarillo Fire Department's goal. Staff Recommendation: Staff recommends implementing the step pay plan for career fire staff over a three-year period. City of Canyon  2024-2025 Police Department Pay Plan Position Min Mid Max Police Recruit 40,008 Police Officer 48,879 59,264 71,863 Police Corporal 51,353 62,264 75,501 Police Sergeant 59,554 72,207 87,559 Police Lieutenant 69,064 83,738 101,541 Police Captain 80,094 97,110 117,757 Police Chief 92,884 112,618 136,561  Police Department Step Pay Schedule % of Position Year 1 Year 2 Year 3 Year 4 Increase CPI Salary Adjustment 2.60% 2.60% 2.60% Police Recruit Entry 42,000 43,092 44,212 45,362 Police Officer % of Amarillo 24-25 Pay Schedule 76.0% 77.0% 80.0% 80.0% (Adjusted annually for CPI) Entry 53,235 55,338 58,989 60,522 33% Step 1 56,429 58,658 62,528 64,154 6% Step 2 59,250 61,591 65,654 67,361 5% Step 3 62,213 64,670 68,937 70,729 5% Step 4 65,324 67,904 72,384 74,266 5% Step 5 68,590 71,299 76,003 77,979 5% Police Corporal % of Amarillo 24-25 Pay Schedule 76.0% 78.8% 80.0% 80.0% (Adjusted annually for CPI) Entry 69,276 73,695 76,763 78,759 1% Step 1 69,969 74,433 77,531 79,547 1% Step 2 70,668 75,176 78,306 80,342 1% Step 3 71,375 75,928 79,089 81,145 1% Step 4 72,088 76,688 79,880 81,956 1% Step 5 72,810 77,455 80,679 82,776 1% Police Sergeant % of Amarillo 24-25 Pay Schedule 76.5% 80.0% 80.0% 80.0% (Adjusted annually for CPI) Entry 76,953 82,566 84,713 86,915 5% Step 1 77,722 83,392 85,560 87,784 1% Step 2 78,500 84,226 86,415 88,662 1% Step 3 79,285 85,068 87,279 89,549 1% Step 4 80,078 85,919 88,153 90,445 1% Step 5 80,878 86,777 89,034 91,349 1% Police Lieutenant % of Amarillo 24-25 Pay Schedule 80.0% 80.0% 80.0% 80.0% (Adjusted annually for CPI) Entry 88,807 91,116 93,485 95,916 5% Step 1 89,696 92,028 94,421 96,876 1% Step 2 90,593 92,948 95,365 97,844 1% Step 3 91,498 93,877 96,318 98,822 1% Step 4 92,414 94,816 97,282 99,811 1% Step 5 93,338 95,764 98,254 100,809 1% Police Captain % of Amarillo 24-25 Pay Schedule 80.0% 80.0% 80.0% 80.0% (Adjusted annually for CPI) Entry 98,005 100,553 103,167 105,850 5% Step 1 98,985 101,558 104,199 106,908 1% Step 2 99,974 102,574 105,241 107,977 1% Step 3 100,974 103,600 106,293 109,057 1% Step 4 101,984 104,636 107,356 110,147 1% Step 5 103,004 105,682 108,430 111,249 1% Position Min Mid Max Police Chief 102,528 126,636 150,744  Police Department Average Salary Comparison # of Current Year 1 Year 2 Year 3 Year 4 Positions Officers 17 $55,658 6% Annual Increase $56,617 $60,014 $63,507 $66,302 Step Pay Schedule $59,763 $64,498 $70,938 $75,046 Corporals 3 $67,370 6% Annual Increase $71,413 $74,562 $75,501 $75,501 Step Pay Schedule $71,553 $76,879 $80,679 $82,776 Sergeant 6 $67,417 6% Annual Increase $71,462 $75,750 $79,422 $81,561 Step Pay Schedule $77,906 $84,425 $87,486 $90,658 Lieutenant 2 $87,564 6% Annual Increase $92,818 $98,387 $101,541 $101,541 Step Pay Schedule $91,018 $94,318 $97,246 $100,269 Captain 1 $103,229 3% Annual Increase $106,326 $109,515 $112,801 $116,185 Step Pay Schedule $103,229 $103,569 $107,268 $111,157  Police Department Annual Pay Increase Cost Estimates (Does not include estimates for Overtime, Holiday Pay, Certification Pay, or Vacation Leave) 6% Annual Increase Step Pay Schedule Year 1 Increase from Prior Year 67,431 136,224 Payroll Taxes (7.65%) 5,158 10,421 TMRS (14.42%) 9,724 19,644 Total Y1 Increase Cost $82,313 $166,289 Year 2 Increase from Prior Year 68,712 136,596 Payroll Taxes (7.65%) 5,256 10,450 TMRS (14.42%) 9,908 19,697 Total Y2 Increase Cost $83,876 $166,742 Year 3 Increase from Prior Year 75,592 136,442 Payroll Taxes (7.65%) 5,783 10,438 TMRS (14.42%) 10,900 19,675 Total Y3 Increase Cost $92,275 $166,554 Year 4 Increase from Prior Year 49,466 102,157 Payroll Taxes (7.65%) 3,784 7,815 TMRS (14.42%) 7,133 14,731 Total Y4 Increase Cost $60,383 $124,703  2024-2025 Canyon Fire Department Pay Plan Position Min Mid Max Fire Fighter 51,353 62,264 75,501 Fire Lieutenant 59,554 72,207 87,559 Fire Captain 62,569 75,862 91,991 Assistant Fire Chief 80,094 97,110 117,757 Fire Chief 84,148 102,026 123,718  CITY OF AMARILLO FIRE DEPARTMENT PAY SCHEDULE Effective 10/1/2024 Step 1 Step 2 Step 3 Step 4 Step 5 Assign Months Before Raise Class Job Title hourly monthly annual hourly monthly annual hourly monthly annual hourly monthly annual hourly monthly annual Pay* S2 S3 S4 S5 FIR860 Firefighter (40 hr wk) 29.088 5,042 60,504 31.321 5,429 65,148 33.762 5,852 70,224 36.415 6,312 75,744 39.294 6,811 81,732 592 12 24 36 48 F30 FIR865 Firefighter (56 hr wk) 20.777 5,042 60,504 22.372 5,429 65,148 24.115 5,852 70,224 26.011 6,312 75,744 28.067 6,811 81,732 Step 6 Step 7 Step 8 Step 9 Step 10 Class Job Title hourly monthly annual hourly monthly annual hourly monthly annual hourly monthly annual hourly monthly annual S6 S7 S8 S9 S10 FIR860 Firefighter (40 hr wk) 39.612 6,866 82,392 39.929 6,921 83,052 40.246 6,976 83,712 40.569 7,032 84,384 40.892 7,088 85,056 60 72 84 96 108 FIR865 Firefighter (56 hr wk) 28.294 6,866 82,392 28.521 6,921 83,052 28.747 6,976 83,712 28.978 7,032 84,384 29.209 7,088 85,056 Step 1 Step 2 Step 3 Step 4 Step 5 Class Job Title hourly monthly annual hourly monthly annual hourly monthly annual hourly monthly annual hourly monthly annual Pay* S2 S3 S4 S5 FIR850 Fire Driver (40 hr wk) 41.296 7,158 85,896 41.654 7,220 86,640 42.000 7,280 87,360 42.346 7,340 88,080 42.710 7,403 88,836 643 12 24 36 48 F31 FIR870 Fire Driver (56 hr wk) 29.497 7,158 85,896 29.753 7,220 86,640 30.000 7,280 87,360 30.247 7,340 88,080 30.507 7,403 88,836 FIR840 Fire Lieutenant (40 hr wk) 45.173 7,830 93,960 45.571 7,899 94,788 45.963 7,967 95,604 46.362 8,036 96,432 46.765 8,106 97,272 697 12 24 36 48 F35 FIR875 Fire Lieutenant (56 hr wk) 32.266 7,830 93,960 32.551 7,899 94,788 32.831 7,967 95,604 33.115 8,036 96,432 33.404 8,106 97,272 FIR830 Fire Captain (40 hr wk) 50.152 8,693 104,316 50.590 8,769 105,228 51.017 8,843 106,116 51.462 8,920 107,040 51.906 8,997 107,964 785 12 24 36 48 F36 FIR880 Fire Captain (56 hr wk) 35.823 8,693 104,316 36.136 8,769 105,228 36.441 8,843 106,116 36.758 8,920 107,040 37.076 8,997 107,964 FIR820 Fire Battlion Chief (40 hr wk) 56.394 9,775 117,300 56.902 9,863 118,356 57.415 9,952 119,424 57.900 10,036 120,432 58.402 10,123 121,476 887 12 24 36 48 F37 FIR885 Fire Battlion Chief (56 hr wk) 40.282 9,775 117,300 40.644 9,863 118,356 41.011 9,952 119,424 41.357 10,036 120,432 41.716 10,123 121,476 FIR810 Deputy Fire Chief 65.404 11,337 136,040 67.165 11,642 139,703 69.048 11,968 143,619 70.841 12,279 147,349 72.760 12,612 151,340 1,042 12 24 36 48 F38 *Monthly assignment pay for a 40 hour week  Fire Department Step Pay Schedule - Adjustment in 3 Year Step/Promotion Amarillo's Position Year 1 Year 2 Year 3 Year 4 % of Increase Schedule CPI Salary Adjustment 2.60% 2.60% 2.60% Fire Fighter % of Amarillo 24-25 Pay Schedule 80% 80% 80% 80% (Adjusted annually for CPI) Step 1 48,403 49,662 50,953 52,278 60,504 Step 2 52,118 53,473 54,864 56,290 8% 65,148 Step 3 56,179 57,640 59,138 60,676 8% 70,224 Step 4 60,595 62,171 63,787 65,446 8% 75,744 Step 5 65,386 67,086 68,830 70,619 8% 81,732 Step 6 65,914 67,627 69,386 71,190 1% 82,392 Step 7 66,442 68,169 69,941 71,760 1% 83,052 Step 8 66,970 68,711 70,497 72,330 1% 83,712 Step 9 67,507 69,262 71,063 72,911 1% 84,384 Step 10 68,045 69,814 71,629 73,491 1% 85,056 Fire Driver % of Amarillo 24-25 Pay Schedule 77% 79% 80% 80% (Adjusted annually for CPI) Step 1 66,140 69,622 72,337 74,217 5% 85,896 Step 2 66,713 70,225 72,963 74,860 1% 86,640 Step 3 67,267 70,809 73,569 75,482 1% 87,360 Step 4 67,822 71,392 74,176 76,104 1% 88,080 Step 5 68,404 72,005 74,812 76,758 1% 88,836 Fire Lieutenant % of Amarillo 24-25 Pay Schedule 72% 77% 80% 80% (Adjusted annually for CPI) Step 1 67,651 74,230 79,128 81,185 6% 93,960 Step 2 68,247 74,884 79,825 81,900 1% 94,788 Step 3 68,835 75,529 80,512 82,605 1% 95,604 Step 4 69,431 76,183 81,209 83,321 1% 96,432 Step 5 70,036 76,847 81,917 84,047 1% 97,272 Fire Captain % of Amarillo 24-25 Pay Schedule 71% 75% 80% 80% (Adjusted annually for CPI) Step 1 74,064 80,271 87,849 90,133 7% 104,316 Step 2 74,712 80,973 88,617 90,921 1% 105,228 Step 3 75,342 81,656 89,365 91,688 1% 106,116 Step 4 75,998 82,367 90,143 92,486 1% 107,040 Step 5 76,654 83,078 90,921 93,285 1% 107,964  Fire Department Average Salary Comparison # of Current Year 1 Year 2 Year 3 Year 4 Positions Fire Fighters 6 $55,309 24-25 Pay Scale $56,969 $58,678 $60,438 $62,251 Step Pay Schedule $57,447 $61,815 $66,954 $70,595 Fire Driver 3 n/a 24-25 Pay Scale $57,654 $59,384 $61,165 $63,000 Step Pay Schedule $66,140 $70,225 $73,569 $76,104 Fire Lieutenant 3 $66,102 24-25 Pay Scale $66,084 $68,066 $70,108 $72,212 Step Pay Schedule $68,244 $75,532 $81,213 $83,805 Fire Captain 1 $67,621 24-25 Pay Scale $69,649 $71,739 $73,891 $76,108 Step Pay Schedule $76,654 $83,078 $90,921 $93,285  Fire Department Annual Pay Increase Cost Estimates (Does not include estimates for Overtime, Holiday Pay, Certification Pay, or Vacation Leave) 24-25 Pay Scale Step Pay Schedule Variance Year 1 Increase from Prior Year 31,363 70,434 Payroll Taxes (7.65%) 2,399 5,388 TMRS (14.42%) 4,523 10,157 Total Y1 Increase Cost $38,285 $85,979 $47,694 Year 2 Increase from Prior Year 28,928 71,150 Payroll Taxes (7.65%) 2,213 5,443 TMRS (14.42%) 4,171 10,260 Total Y2 Increase Cost $35,312 $86,853 $51,541 Year 3 Increase from Prior Year 29,925 69,862 Payroll Taxes (7.65%) 2,289 5,344 TMRS (14.42%) 4,315 10,074 Total Y3 Increase Cost $36,530 $85,281 $48,751 Year 4 Increase from Prior Year 30,925 44,886 Payroll Taxes (7.65%) 2,366 3,434 TMRS (14.42%) 4,459 6,473 Total Y4 Increase Cost $37,750 $54,792 $17,042 Whereas, The citizens of Canyon recognize the crucial need for efforts by both individuals and groups to promote awareness of the plight of abused children, to work toward prevention of violence against children, and to provide services and treatment to these small victims of their families; and Whereas, Amarillo Area Court Appointed Special Advocates (AACASA), The Bridge Children’s Advocacy Center, Family Support Services and DFPS advocate for children of abuse and neglect; and Whereas, Randall County confirmed 191 children suffered from some form of abuse or neglect in 2024; and Whereas, Our society has a responsibility to protect our children and help them thrive in a safe environment, as every child is entitled to be loved, cared for, feel secure and be free from all types of abuse and neglect; and Whereas, Effective child abuse prevention and intervention programs succeed because of partnerships among a variety of entities including but not limited to, schools, religious organizations, law enforcement agencies, CASA (Court Appointed Special Advocates), Child Protective Services, The Bridge (Children’s Advocacy Center), And Family Support Services, prosecution agencies, medical professionals, mental health professionals, victim advocates and other community-based non-profit organizations. Now, therefore, We, the Mayor and Commissioners, of the City of Canyon, Texas, do hereby proclaim the month of April, 2025 as  “CANYON CHILD ABUSE PREVENTION AND AWARENESS MONTH” and in doing so, urge all citizens and institutions, both public and private, to support The Bridge Children’s Advocacy Center, Amarillo Area CASA, and DFPS, as well as other partner agencies in their efforts to increase awareness of and services for abused and neglected children in our community. GIVEN UNDER our hand and seal of office, this 1st day of April 2025. Gary Hinders, Mayor Cody Jones, Mayor Pro-Tem Paul R. Lyons, Commissioner Place 3 Robyn Cranmer, Commissioner Place 4 Danny Potter, Commissioner Place 5 ATTEST: Gretchen Mercer, City Clerk AGENDA ITEM 8 AGENDA To: Honorable Mayor and City Commission From: Joe Price, City Manager Date: April 1, 2025 Re: After Action Report (AAR) – Friday, March 14th Wind Event Disaster Declaration. City of Canyon Disaster Declaration Canyon City Mayor Gary Hinders declared a state of disaster for the City of Canyon. The declaration was due to the severe weather, fire and power outages. The declaration provides Canyon the opportunity to request state and federal assistance if it is needed, while ensuring public safety and quick recovery from the wind storm. The state of disaster only remains in effect for up to seven days unless the Canyon City Commission extends it. City Staff will Provide Verbal Reports to the City Commission: 1. Fire Chief Dennis Gwyn 2. Police Chief Steve Brush 3. Public Works Director Chris Enriquez 4. Water Superintendent Eric Whitten 5. Parks Director Brian Noel 6. Director of Communications Megan Nelson 7. Mayor Gary Hinders The agenda item is intended to provide an update on the recent disaster event, efforts that went into preparation, action during the event, cleanup after the event and lessons learned. City of Canyon AGENDA ITEM 9 AGENDA To: Honorable Mayor and City Commission From: Joe Price, City Manager Date: April 1, 2025 Re: Consider and Take Appropriate Action on Panhandle Plains Historical Museum and Support Efforts by the City of Canyon. Panhandle-Plains Historical Museum to Close Immediately Following State Fire Marshal Report (details from Press Release) Panhandle-Plains Historical Museum is closed to the public until further notice to address fire and life safety concerns, West Texas A&M University officials announced Monday, March 24, 2025. WT President Walter V. Wendler made the decision to close the building following a recent inspection by the state fire marshal’s office, which identified numerous and ongoing safety issues. “We cannot ignore the seriousness of the fire and life safety risks posed by the existing museum buildings,” Wendler said. “Since my arrival, I have been working to find solutions and address the ongoing challenges with the museum building. Unfortunately, we have not yet found a workable solution.” The violations pose significant safety risks and must be addressed promptly, said Chuck Allen, assistant state fire marshal. “We have spoken with President Wendler about the ongoing violations and problems with the existing museum structures,” Allen said. “President Wendler’s decision to close the museum while corrective action is taken is in accordance with the State Fire Marshal’s Office recommendation.” Some of the fire marshal’s findings already have been corrected. However, other building issues will require substantial funding. WT, which owns the buildings in which the Panhandle-Plains Historical Society’s collection is displayed and stored, hired an engineering firm to present solutions and costs to address the fire marshal’s report and other deferred maintenance issues. The total cost for needed renovations and repairs totaled almost $100 million. Recently, WT secured funds from The Texas A&M University System Chancellor John Sharp to conduct a feasibility study for a new museum building which preserves the original Pioneer City of Canyon  AGENDA Hall building. Currently, the projected cost for a new facility is $150 million. Attempts to secure the funds for museum facilities are continuing. This agenda item is to provide discussion for this ongoing situation, as well as, looking for avenues and efforts to support WTAMU on the efforts for PPHM. The desire with this agenda item is to get thoughts on how to proceed forward with assisting West Texas A&M and the Texas A&M University System on achieving their goals to re-open the best museum in Texas. City of Canyon AGENDA ITEM 10 AGENDA To: Joe Price, City Manager From: Beau Boyer, Budget and Purchasing Manager, Chris Enriquez, Public Works Director, & Lucas Raley, Planning and Development Director Date: April 1, 2025 Re: Consider and Take Appropriate Action on a Request for Qualifications for Professional Services for the development of a Master Drainage Plan and Drainage Criteria Manual. The City was awarded a grant in the amount of $225,000 to study the watershed/storm-shed in the City. The City’s grant match of $25,000 has already been set aside in the CIP Fund. The study’s result would produce a Master Drainage Plan, which will establish a foundation for a Drainage Utility and potential Drainage Fee, and a Drainage Criteria Manual, which sets standards for the design, construction, and maintenance for stormwater drainage systems. The responsibilities of the contracted firm would include data collection, identification of flood prone areas, modeling and mapping of draws and creeks, identifying and prioritizing CIP projects, developing necessary ordinances, and conducting community stakeholder meetings. The City received 6 responses to the RFQ and, after review, invited 3 of the firms for an additional interview. Each firm prepared excellent presentations and it was clear that they all invested a great amount of time and effort for the benefit of the City. The results of the RFQ evaluations are as follows: Total Average Score Average Interview Firm Name Total Average Score Before Interviews Score Highest Possible 100 25 125 Kimley-Horn 86.2 24.4 110.6 CobbFendley 87.2 20.8 108.0 KSA 85.2 18.2 103.4 Parkhill 82.0 n/a n/a LJA 79.4 n/a n/a Colliers 75.2 n/a n/a Staff recommends the City Commission authorize staff to initiate negotiations for professional services for the development of a Master Drainage Plan and Drainage Criteria Manual in accordance with the results of the RFQ. Following authorization, the City would begin negotiations with the firm deemed most qualified. If a contract cannot be agreed upon, negotiations would begin with the next most qualified firm. This process would continue until contract is agreed upon. RECOMMENDED MOTION I move to authorize City Staff to negotiate a contract for professional services for the development of a Master Drainage Plan and Drainage Criteria Manual in accordance with the results of the Request For Qualifications. City of Canyon  Master Drainage Plan RFQ Response Evaluation City of Canyon March 25, 2025 Overall Qualification & Approach to Total Responsiveness Interview Firm Name to RFQ Experience Relevant Experience Meeting Before Score Total Score and History of Team Expectations Interviews Highest Posible Score 10 20 35 35 100 25 125 Kimley-Horn Reviewer 1 7 19 34 32 92 24 116 Reviewer 2 10 18 28 33 89 24 113 Reviewer 3 8 16 20 26 70 25 95 Reviewer 4 8 17 33 35 93 24 117 Reviewer 5 9 20 29 29 87 25 112 Average 8.4 18.0 28.8 31.0 86.2 24.4 110.6 CobbFendley Reviewer 1 10 20 35 34 99 21 120 Reviewer 2 10 19 31 32 92 19 111 Reviewer 3 9 16 20 26 71 21 92 Reviewer 4 10 18 31 33 92 21 113 Reviewer 5 9 20 26 27 82 22 104 Average 9.6 18.6 28.6 30.4 87.2 20.8 108.0 KSA Reviewer 1 10 18 35 34 97 18 115 Reviewer 2 10 17 28 31 86 15 101 Reviewer 3 8 16 23 26 73 19 92 Reviewer 4 10 15 25 33 83 19 102 Reviewer 5 10 20 26 31 87 20 107 Average 9.6 17.2 27.4 31.0 85.2 18.2 103.4 Parkhill Reviewer 1 8 15 30 25 78 n/a Reviewer 2 10 18 31 30 89 n/a Reviewer 3 8 16 23 23 70 n/a Reviewer 4 10 18 28 35 91 n/a Reviewer 5 9 20 27 26 82 n/a Average 9.0 17.4 27.8 27.8 82.0 LJA Reviewer 1 10 20 33 33 96 n/a Reviewer 2 10 18 29 29 86 n/a Reviewer 3 8 14 17 20 59 n/a Reviewer 4 9 17 29 25 80 n/a Reviewer 5 9 20 23 24 76 n/a Average 9.2 17.8 26.2 26.2 79.4 Colliers Reviewer 1 8 15 28 29 80 n/a Reviewer 2 9 15 25 30 79 n/a Reviewer 3 8 12 20 23 63 n/a Reviewer 4 8 16 25 30 79 n/a Reviewer 5 9 20 23 23 75 n/a Average 8.4 15.6 24.2 27.0 75.2 AGENDA ITEM 11 AGENDA To: Joe Price, City Manager From: Jon Behrens, Assistant City Manager Date: April 1, 2025 Re: Update on Public Safety Bond Committee Progress The Public Safety Bond Project Committee has been meeting to discuss the upcoming bond election over the past several months. This group was tasked by City Manager Joe Price to develop a plan of action to move forward with an election and also to provide related educational information to the citizens of Canyon. Megan Nelson can provide a brief update and answer any questions associated with the bond election at this time. This agenda item will be for discussion only and will require no action from the City Commission. RECOMMENDED MOTION No action necessary. City of Canyon 2025 March Monday Tuesday Wednesday Thursday Friday Saturday Sunday 24 25 26 27 28 01 02 03 04 05 06 07 08 09 Commission Meeting 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Commission Meeting 24 25 26 27 28 29 30 31 01 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed 2025 April Monday Tuesday Wednesday Thursday Friday Saturday Sunday 31 01 02 03 Voter Registration 04 05 06 Deadline Commission Meeting 1st Campaign Finance Report Due (5 pm) 07 08 09 10 11 12 13 14 15 16 17 18 19 20 City Office Commission Closed for Good Meeting Friday 21 22 Last day for 23 24 25 26 27 mail ballot 2nd Campaign Finance Report Due First Day for EARLY VOTING 28 29 30 01 02 03 04 Last Day for EARLY VOTING Early Voting 05 06 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed 2025 May Monday Tuesday Wednesday Thursday Friday Saturday Sunday 28 29 30 01 02 03 04 ELECTION DAY 05 06 07 08 09 10 11 Commission Meeting 12 13 14 15 16 17 18 Last Day to Cavas/Oath of Office 19 20 21 22 23 24 25 Commission Meeting 26 City Office 27 28 29 30 31 01 Closed for Memorial Day Possible Period for Runoff Election (May 29 through June 20, 2023) 02 03 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed 2025 June Monday Tuesday Wednesday Thursday Friday Saturday Sunday 26 27 28 29 30 31 01 Possible Period for Runoff Election (May 26 through June 20, 2023) 02 03 04 05 06 07 08 Commission Meeting Possible Period for Runoff Election (May 26 through June 20, 2023) 09 10 11 12 13 14 15 Possible Period for Runoff Election (May 26 through June 20, 2023) 16 17 18 19 20 21 22 Commission Meeting City Office Closed for Possible Period for Runoff Election (May Juneteenth 23 24 25 26 27 28 29 30 01 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed 2025 July Monday Tuesday Wednesday Thursday Friday Saturday Sunday 30 01 02 03 04 05 06 City Offices closed for Independence Commission Meeting Day 07 08 09 10 11 12 13 14 15 16 17 18 19 20 Semi-Annual Campaign Finance Commission Meeting 21 22 23 24 25 26 27 28 29 30 31 01 02 03 04 05 Notes: Commission Voter/Election Canvass/Oath of City Offices Candidate Dates Meetings Dates Office Closed