City of Canyon Commission Meetings

City Commission Meeting April 15, 2025 The City Commission of the City of Canyon met in regular session at 3:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Robyn Cranmer, and Paul Lyons. Mayor Pro-Tem Cody Jones and Commissioner Danny Potter were unable to attend. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Chief of Police Steve Brush, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, HR Director Hector Mendoza, Assistant Public Works Director Tanner DeVenney, Water Superintendent Eric Whitten, Wastewater Superintendent John Poole, Planning and Development Director Lucas Raley, Assistant Planning and Development Director Craig Brown, Communications Director Megan Nelson, Director of Finance Joel Wright, and City Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:01 pm. Item 2. Invocation. Commissioner Cranmer gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Hinders. Item 4. Work Session for Police and Fire Department Pay Scale. (3:30 pm to 4:30 pm) HR Director Hector Mendoza, Purchasing Manager Beau Boyer, Police Chief Steven Brush and Fire Chief Dennis Gwyn discussed challenges and possible solutions to address compression and competition of public safety personnel pay as well as ways to increase retention in both departments. Mayor Hinders said the commission would take a 5-minute break at 4:38 pm. The Commission returned to open session at 4:43 pm. Item 5. Approval of the Minutes of the Meeting of April 1, 2025. Commissioner Cranmer moved, duly seconded by Commissioner Lyons to approve the minutes of April 1, 2025. Motion carried unanimously. Item 6. Public Comment – Comments from Interested Citizens. No comments were made. Item 7. Presentation of Proclamation Declaring April 2025 as Senior Hunger Awareness Month. Mayor Hinders presented a Proclamation declaring April 2025 as Senior Hunger Awareness Month. The following representatives were present in support of the Proclamation: City Commission Meeting April 15, 2025 Page 2 of 5 Representing Mary E. Bivins Foundation – Jessica Hartman; Representing Catholic Charities – Davina Brown; Representing Tierra Blanca Food Pantry – Glen Backus. Item 8. First Reading of Resolution No. 15-2025, A Resolution of the City Commission of the City of Canyon Approving Funding to the Canyon Chamber of Commerce by Canyon Economic Development Corporation Supporting the Annual Independence Day Celebration. City Attorney Chuck Hester presented Resolution No. 15-2025 for the first of two required readings. Mr. Hester said the EDC has provided support to the Canyon Chamber Fireworks July 4th Independence Day celebration for several years. Mr. Hester stated the Canyon Economic Development Corporation approved a total amount of $13,000 towards the fireworks show for July 4, 2025. After discussion, no action required, first reading only. RESOLUTION NO. 15-2025 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING FUNDING TO THE CANYON CHAMBER OF COMMERCE BY CANYON ECONOMIC DEVELOPMENT CORPORATION SUPPORTING THE ANNUAL INDEPENDENCE DAY CELEBRATION. Item 9. Consider and Take Appropriate Action on Resolution No. 14-2025, A Resolution of the City Commission of the City of Canyon Approving a Project Funding Agreement Between Pondaseta Co. LLC and Canyon Economic Development Corporation Relating to Direct Financial Assistance and Job Incentives for New Business in Canyon. City Attorney Chuck Hester presented Resolution No. 14-2025 for consideration. Mr. Hester said the Economic Development Corporation Board approved amending the original agreement for Pondaseta Brewery employee incentives by increasing funding not to exceed $78,000 as applied for by Pondaseta Brewing. Mr. Hester said with the continued success of the business, Pondaseta Brewing has determined a need to expand their workforce by 20 employees. After discussion, Commissioner Lyons moved, duly seconded by Commissioner Cranmer to adopt Resolution No. 14-205 as presented. Motion carried unanimously. RESOLUTION NO. 14-2025 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON APPROVING A PROJECT FUNDING AGREEMENT BETWEEN PONDASETA BREWING CO., LLC AND CANYON ECONOMIC DEVELOPMENT CORPORATION RELATING TO DIRECT FINANCIAL ASSISTANCE AND JOB INCENTIVES FOR NEW BUSINESS IN CANYON. City Commission Meeting April 15, 2025 Page 3 of 5 Item 10. Consider and Take Appropriate Action on a Petition to Enter the Extra-Territorial Jurisdiction (ETJ) of Canyon, Annexation into the Corporate Limits of Canyon, and Adoption of an Associated Annexation Calendar. City Attorney Chuck Hester presented Resolution No. 16-2025 and information regarding a petition by Prairie Grass Properties, LLC and Montgomery Agricultural Operations, LLC to add real property to the City of Canyon ETJ and then Annex that property. Mr. Hester presented an annexation aalendar that outlined the steps to bring the property back into the ETJ followed by annexation of the property known as Phantom Creek. After Discussion, Commissioner Cranmer moved, duly seconded by Commissioner Lyons adopt Resolution No. 16-2025 setting an annexation calendar for the real property referred to as Phantom Creek. Motion carried unanimously. RESOLUTION NO. 16-2025 PHANTOM CREEK ANNEXATION A RESOLUTION OF THE CITY OF CANYON, TEXAS, SETTING A DATE TIME, AND PLACE FOR PUBLIC HEARINGS AND PROVIDING FOR NOTICE OF PUBLIC HEARINGS IN REGARD TO THE PROPOSED APPROVAL OF LANDOWNER REQUEST TO INCLUDE UNINCORPORATED PROPERTY IN THE EXTRATERRITORIAL JURISDICTION OF THE CITY OF CANYON FOLLOWED BY ANNEXATION OF SUCH PROPERTY UPON PETITION OF THE LANDOWNERS PRAIRIE GRASS PROPERTIES, LLC AND MONTGOMERY AGRICULTURAL OPERATIONS, LLC, TEXAS LIMITED LIABILITY COMPANIES Item 11. Hold Public Hearing and Consider and Take Appropriate Action on Resolution No. 13- 2025, A Resolution of the City Commission of Canyon, Texas, Calling for a Public Hearing to be Held on May 20, 2025 for the Purpose of Hearing Testimony Regarding the Setting of Capital Recovery Fees for Water, Wastewater, and Roadway Systems in the City of Canyon, Texas. Planning and Development Director Lucas Raley presented Resolution No. 13-2025 for consideration. Mr. Raley clarified the public hearing was not for this meeting but scheduled for May 20, 2025 with the adoption of Resolution No. 13-2025. Mr. Raley said the City Commission is required to resolve calling a public hearing to receive any public input on the staff recommendations of setting Capital Recovery Fees for water, wastewater, and roadway systems in the City of Canyon as presented to the City Commission in October 2024. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Hinders to adopt Resolution No. 13-2025 as presented. Motion carried 2-1 with Commissioner Lyons voting against. City Commission Meeting April 15, 2025 Page 4 of 5 RESOLUTION NO. 13-2025 A RESOLUTION OF THE CITY COMMISSION OF CANYON, TEXAS, CALLING FOR A PUBLIC HEARING TO BE HELD ON MAY 20, 2025 FOR THE PURPOSE OF HEARING TESTIMONY REGARDING THE SETTING OF CAPITAL RECOVERY FEES FOR WATER, WASTEWATER, AND ROADWAY SYSTEMS IN THE CITY OF CANYON, TEXAS Item 12. Consider and Take Appropriate Action on the March 31, 2025 Financial Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Financial Report for consideration. After discussion Commissioner Cranmer moved, duly seconded by Commissioner Lyons to approve the Financial Report as presented. Motion carried unanimously. Item 13. Consider and Take Appropriate Action on the March 31, 2025 Investment Report by Finance Director Joel Wright. Finance Director Joel Wright presented the Investment Report for consideration. After discussion Commissioner Cranmer moved, duly seconded by Commissioner Lyons to approve the Investment Report as presented. Motion carried unanimously. Item 14. Consider and Take Appropriate Action Bids Received for the Construction of Lift Station #8. Director of Public Works Chris Enriquez presented bids received as the result of an RFP conducted by Hi-Plains Civil Engineers for the proposed construction of Lift Station #8 and associated gravity force sewer mains to provide waste water services to the East side of Spring Canyon Draw for future Spring Canyon and Phantom Creek subdivisions. Mr. Enriquez said three responses were received to the RFP and evaluated on price (40 pts) experience (20 pts), similar projects (15 pts), subcontractors (15 pts), suppliers (5 pts), and means and methods (5 pts). Scott Wampler Bo Simon, Inc Amarillo Utility Construction Contractors Reviewer 1 Total Score 79.0 81.6 76.8 Reviewer 2 Total Score 91.0 86.6 80.8 Reviewer 3 Total Score 81.0 80.6 76.8 Reviewer 4 Total Score 93.0 79.6 78.8 Average Reviewer Score (100 Highest Possible) 86.0 82.10 78.3 Mr. Enriquez said the estimated cost for the project is $5,000,000 and will be funded by the 2025 Series Co’s totaling $10,200,000. Mr. Enriquez said it was the recommendation of staff that the bid be awarded to Scott Wampler Construction. City Commission Meeting April 15, 2025 Page 5 of 5 After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Lyons to award the bid for the construction of Lift Station #8 to Scott Wampler Construction. Motion carried unanimously. Item 15. Update on Public Safety Bond Committee Progress. Communications Director Megan Nelson gave a final update on public education and dissemination of information pertaining to the 2025 Public Safety Bond Election. Item 16. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation About Real Property, §551.074 for Personnel Matters (Canyon Area Library Board Appointments) and 551.087 Deliberation Regarding Economic Development Negotiations. Mayor Hinders indicated the City Commission would adjourn into Executive Session a 5:29 pm. Item 17. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon returning from Executive Session at 5:58 pm and the following action was taken. Commissioner Cranmer moved, duly seconded by Commissioner Lyons to appoint Benjamin Newcomer to the vacant position on the Canyon Area Library Board. Motion carried unanimously. Item 18. Adjourn. There being no further business, Commissioner Cranmer moved this meeting be adjourned at 6:00 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary