City of Canyon Commission Meetings

City Commission Meeting July 15, 2025 The City Commission of the City of Canyon met in regular session at 3:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Paul Lyons, Robyn Cranmer and Danny Potter. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Director of Public Works Chris Enriquez, Assistant Director of Public Works Tanner DeVenney, Director of Canyon Economic Development Michael Kitten, HR Director Hector Mendoza, Communications Director Megan Nelson, Finance Director Joel Wright, Purchasing Manager Beau Boyer, Chief of Police Steve Brush, Police Captain Matt Coggins, Fire Chief Dennis Gwyn, Assistant Fire Chief Vince Whitfill, Director of Planning and Development Lucas Raley, Assistant Director of Planning and Development Craig Brown, Parks Director Brian Noel, Library Director Carlene Harguess, Business Office Manager Kelly Trapp, Water Superintendent Eric Whitten, Street and Sanitation Superintendent Brendon Banner, Municipal Court Clerk Sheila Roach, Main Street Director Audry Miller, and Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 3:34 pm. Item 2. Invocation. Commissioner Potter gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Mayor Pro-Tem Jones. Item 4. Budget Work Session (3:30 pm to 4:30 pm) Purchasing Manager Beau Boyer and Finance Director Joel Wright gave an overview of the proposed 2025-2026 City of Canyon Budget and tax rate. The Commission took a brief break after the Budget Work Session at 4:21 pm, returning to open session at 4:32 pm. Item 5. Approval of the Minutes of the Meeting of July 1, 2025. Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the minutes of July 1, 2025. Motion carried unanimously. Item 6. Public Comment – Comments from Interested Citizens. No public comments were made. Item 7. Consider and Take Appropriate Action Related to the City of Canyon Entering into an Agreement with BSA EMS to Provide EMS Services Inside the City of Canyon Corporate City Limits. City Commission Meeting July 15, 2025 Page 2 of 9 Fire Chief Dennis Gwyn gave an overview of the past year when concerns were voiced about services provided by BSA Ambulance Service. Chief Gwyn said after talks with BSA Ambulance Service they have exceeded his expectations on improvements made within the organization and response to emergencies in Canyon. Chief Gwyn recommended entering an agreement with BSA Emergency Services. Chief Gwyn introduced John Smith, CEO of UT EMS. Mr. Smith presented slides highlighting the improvements made to services for Canyon. Others present representing BSA Emergency Services were Cassandra Harrison, BSA EMS Director; Matt Horton – BSA Clinical Manager; Tony Hernandez – UT EMS Operations Manager; Jerome Brooks – BSA Hospital COO. Mayor Pro-Tem Jones commented BSA had made drastic improvements, are easy to get hold of and work with. Chief Gwyn spoke to the training improvements and opportunities BSA is providing. Chief Gwyn said Dr. Desai is the first Director to be hands on and easy to contact. Commissioner Cranmer thanked BSA stating they have taken the issues of concern away going above and beyond. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to approve the ambulance service agreement allowing BSA EMS to provide EMS Services inside the Corporate City Limits of Canyon. Motion carried unanimously. Item 8. Consider and Take Appropriate Action on Ordinance No. 1230, An Ordinance Amending the City of Canyon, Texas (“City”) Code of Ordinances, Chapter 37, Master Fee Schedule of Charges and Fees; Providing for the Addition of New and Amendment of Certain Other Fees and Charges; Providing a Repealing Clause, Providing a Severability Clause; for Publication and an Effective Date. Purchasing Manager Beau Boyer presented Ordinance No. 1230 for consideration. Mr. Boyer gave an overview of changes to City of Canyon fees including fees resulting from a study conducted by NewGen Strategies and Solutions to assess current utility needs into the future. Mr. Boyer said provided the minutes and agenda from March 6, 2023 where the study and recommendations were approved by the City Commission. Mr. Boyer said the Planning and Development new “same-day inspection fee” that was proposed to be $150 during consideration of the fee schedule June 3, 2025, was lowered to $75 as requested by Commissioner Lyons. Commissioner Lyons commented he felt the fee should not exist. After discussion, Commissioner Cranmer moved, duly seconded by Commissioner Potter to adopt Ordinance No. 1230 amending the 2025-2026 Master Schedule of Charges and Fees. Motion carried 3-2 with Mayor Pro-Tem Jones and Commissioner Lyons voting against. City Commission Meeting July 15, 2025 Page 3 of 9 ORDINANCE NO. 1230 MASTER SCHEDULE OF CHARGES AND FEES AN ORDINANCE AMENDING THE CITY OF CANYON, TEXAS (“CITY”) CODE OF ORDINANCES, CHAPTER 37, MASTER SCHEDULE OF CHARGES AND FEES; PROVIDING FOR THE ADDITION OF A FILM PERMIT APPLICATION FEE AND A BULK SEWAGE DISPOSAL FEE; PROVIDING A REPEALING CLAUSE; PROVIDING A SEVERABILITY CLAUSE; FOR PUBLICATION AND AN EFFECTIVE DATE Item 9. Consider and Take Appropriate Action on Ordinance No. 1232 to Include Unincorporated Property in the Extraterritorial Jurisdiction of the City of Canyon Followed by Annexation of Such Property Upon Petition of the Landowner’s Prairie Grass Properties, LLC and Montgomery Agricultural Operations, LLC, Texas Limited Liability Companies. Planning and Development Director Lucas Raley presented Ordinance No. 1232 for consideration. Mr. Raley stated all reading and public hearing requirements had been met. Mr. Raley said with the adoption of Ordinance No. 1232 the property known as Phantom Creek would be brought back into the City of Canyon Extraterritorial Jurisdiction and annexed into the Corporate City Limits of Canyon. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Ordinance No. 1232 annexing territory to the City of Canyon known as Phantom Creek. Motion carried unanimously. ORDINANCE NO. 1232 ANNEXING TERRITORY TO THE CITY OF CANYON PHANTOM CREEK AN ORDINANCE OF THE CITY OF CANYON, TEXAS, ANNEXING THE TERRITORY HEREIN DESCRIBED TO THE CITY OF CANYON IN RANDALL COUNTY, TEXAS, EXTENDING THE BOUNDARY LIMITS OF THE CITY OF CANYON TO INCLUDE THE PROPERTY HEREIN DESCRIBED WITHIN THE SAID CITY LIMITS, AND GRANTING TO ALL THE INHABITANTS OF SAID PROPERTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY. Item 10. Hold a Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1236, Phantom Creek Subdivision – Zoning, An Ordinance of the City Commission of the City of Canyon, Texas, Establishing Zoning for the Proposed Phantom Creek Subdivision. Described in Exhibit A, Providing That the Zoning Classification be Posted Upon the Zoning District Maps of the City of Canyon, Providing That all Ordinances or Parts of Ordinances in Conflict Herewith are Expressly Repealed, and Providing for an Effective Date. City Commission Meeting July 15, 2025 Page 4 of 9 Planning and Development Director Lucas Raley presented Ordinance No. 1236 for a public hearing and consideration. Mr. Raley said the Planning and Development Department proposes to temporarily zone now annexed Phantom Creek as SF-42 (Agricultural). Mr. Raley said this would serve as a temporary district until the developer moves forward with platting units in the future. Mr. Raley said notices were sent to property owners within 200’ of the area with one response received in support. Mr. Raley said the Planning and Zoning Commission voted unanimously to approve the recommended zoning designation. Mayor Hinders opened the public hearing. There being no comment, Mayor Hinders closed the public hearing. After discussion, Commissioner Potter moved, duly seconded by Commissioner Cranmer to adopt Ordinance No. 1236 as presented. Motion carried unanimously. ORDINANCE NO. 1236 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, ESTABLISHING ZONING FOR THE PROPOSED PHANTOM CREEK SUBDIVISION, AS DESCRIBED IN EXHIBIT A, PROVIDING THAT THE ZONING CLASSIFICATION BE POSTED UPON THE ZONING DISTRICT MAPS OF THE CITY OF CANYON, PROVIDING THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE EXPRESSLY REPEALED, AND PROVIDING FOR AN EFFECTIVE DATE. Item 11. Hold a Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1234, An Ordinance of the City Commission of the City of Canyon, Texas, Re-Zoning 1909 and 1911 1st. Ave., Otherwise Described as Original Town of Canyon, Lot 011 and Lot 012, Blk 0001, 0.3200 Acres, Providing That the Zoning Classification be Posted Upon the Zoning District Maps of the City of Canyon, Providing That all Ordinances or Parts of Ordinances in Conflict Herewith are Expressly Repealed, and Providing for an Effective Date. Planning and Development Director Lucas Raley presented Ordinance No. 1234 for a Public hearing and consideration. Mr. Raley said Kyle and Colt Paris applied to re-zone two properties they own from SF-5 (Single-Family Patio) to MF-2 (Multi-Family Two-story). Mr. Raley the change would result in the lots matching the zoning districts across the street and alley from them. Mayor Hinders opened the public hearing. There being no comments, Mayor Hinders closed the public hearing. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to adopt Ordinance No. 1234 as presented. Motion carried unanimously. ORDINANCE NO. 1234 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, RE-ZONING 1909 and 1911 1st AVE, City Commission Meeting July 15, 2025 Page 5 of 9 OTHERWISE DESCRIBED AS ORIGINAL TOWN OF CANYON, LOT 011 AND LOT 12, BLK 0001, 0.3200 ACRES, PROVIDING THAT THE ZONING CLASSIFICATION BE POSTED UPON THE ZONING DISTRICT MAPS OF THE CITY OF CANYON, PROVIDING THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE EXPRESSLY REPEALED, AND PROVIDING FOR AN EFFECTIVE DATE. Item 12. Hold a Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1233, An Ordinance of the City Commission of the City of Canyon, Texas, Re-Zoning 1212 UH 60, Otherwise Described as Coleman Sub # 1, Lot 002, Blk 0001, 0.6500 Acres, Providing That the Zoning Classification be Posted Upon the Zoning District Maps of the City of Canyon, Providing That all Ordinances or Parts of Ordinances in Conflict Herewith are Expressly Repealed, and Providing for an Effective Date. Planning and Development Director Lucas Raley presented Ordinance No. 1233 for consideration. Mr. Raley said Brittany Russell requested to re-zone the property at 1212 UH 60 from RC-2 (Commercial) to I (Industrial) to accommodate a business being operated on the site. Mr. Raley said the current business is not an allowed use and the owner has been notified by City staff they either have to re-zone the property or cease operations at the location. Mr. Raley said notices were sent to property owners within 200’ with one response in support received. Mr. Raley said the Planning and Zoning Commission voted unanimously to recommend denial of the request for zoning change after consideration was given to the City of Canyon Comprehensive Plan, Downtown Master Plan, and other goals of the City. The Planning and Zoning Commission directed staff to look into other options that could allow for a specific use to remain without allowing industrial uses. Mr. Raley said staff proposes a change to the zoning regulations adding “Accessory Building Sales and Display” as a use upon approval of a Specific Use Permit. Mr. Raley said this recommendation received a unanimous approval from the P&Z. Mr. Raley said this will be brought to the City Commission at a later date to consider with a Public Hearing at a near future meeting. Joel Enriquez, of the Planning and Zoning Commission was present and affirmed the actions as described by Mr. Raley. Mayor Hinders opened the public hearing. There being no comment, Mayor Hinders closed the public hearing. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to deny the adoption of Ordinance No. 1233. Motion carried unanimously. ORDINANCE NO. 1233 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, RE-ZONING 1212 UH 60, OTHERWISE DESCRIBED AS COLEMAN SUB #1, LOT 002, BLK 0001, 0.6500 ACRES, PROVIDING THAT THE ZONING CLASSIFICATION BE POSTED UPON THE ZONING DISTRICT MAPS OF THE CITY OF CANYON, PROVIDING THAT ALL ORDINANCES OR PARTS OF City Commission Meeting July 15, 2025 Page 6 of 9 ORDINANCES IN CONFLICT HEREWITH ARE EXPRESSLY REPEALED, AND PROVIDING FOR AN EFFECTIVE DATE. Item 13. Hold a Public Hearing and Consider and Take Appropriate Action on Ordinance No. 1235, An Ordinance of the City Commission of the City of Canyon, Texas, Establishing Zoning for 1301 8th St., Described in Exhibit A, Providing That the Zoning Classification be Posted Upon the Zoning District Maps of the City of Canyon, Providing That all Ordinances or Parts of Ordinances in Conflict Herewith are Expressly Repealed, and Providing for an Effective Date. Planning and Development Director Lucas Raley presented Ordinance No. 1235 for a public hearing and consideration. Mr. Raley said the Planning and Development Department proposes to temporarily zone recently annexed CISD property as SF-43 (Single-Family Estate Residential). Mr. Raley said this would serve as a baseline zoning classification for the entire tract and serve to maintain low-intensity development until the future buyer proposes a new use. Mr. Raley said if a prospective purchaser wishes to develop a portion of the property with a higher-intensity use, they would be required to initiate a rezoning request ensuring all future development is subject to public review and aligns with the city’s long-term planning goals Mr. Raley said notices were sent to property owners within 200’ of the area with one response received in opposition. Mr. Raley said the Planning and Zoning Commission voted unanimously to approve the recommended zoning designation. Mayor Hinders opened the public hearing. There being no comments, Mayor Hinders closed the public hearing. After discussion Mayor Pro-Tem Jones moved, duly seconded by Commissioner Potter to adopt Ordinance No. 1235 as presented. Motion carried unanimously. ORDINANCE NO. 1235 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, ESTABLISHING ZONING FOR 1301 8th STREET, AS DESCRIBED IN EXHIBIT A, PROVIDING THAT THE ZONING CLASSIFICATION BE POSTED UPON THE ZONING DISTRICT MAPS OF THE CITY OF CANYON, PROVIDING THAT ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH ARE EXPRESSLY REPEALED, AND PROVIDING FOR AN EFFECTIVE DATE. Item 14. Consider and Take Appropriate Action on Development Agreement Between the City of Canyon and Briarstone Enterprises LLC. Regarding Public Improvements in the WR Crow Addition. Planning and Development Director Lucas Raley presented a development agreement between the City of Canyon and Briarstone Enterprises LLC. Mr. Raley said this would formalize the responsibilities of expectations related to the reconstruction of public streets and associated infrastructure within the WR Crow Addition. Mr. Raley said Briarstone Enterprises LLC intends to reconstruct 5th Avenue, Dimple Drive, add crushed asphalt to the alley and improve drainage. Mr. City Commission Meeting July 15, 2025 Page 7 of 9 Raley said the improvements are being undertaken at the developer’s expense and initiative, without requiring additional platting, dedications or variances even though the infrastructure is public in nature. Mr. Raley said the agreement addresses a private developer working on public infrastructure. After discussion, Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to authorize City Manager Joe Price to the development agreement between the City of Canyon and Briarstone Enterprises LLC. Motion carried unanimously. Item 15. Consider and Take Appropriate Action on Resolution No. 28-2025, A Resolution of the City Commission of Canyon, Texas, Calling for a Public Hearing to be Held on August 19, 2025 for the Purpose of Hearing Testimony Regarding the Setting of Capital Recovery Fees for Water, Wastewater, and Roadway Systems in the City of Canyon, Texas. Planning and Development Director Lucas Raley presented Resolution No. 28-2025 for consideration Mr. Raley said the City Commission is required to resolve calling a public hearing to receive any public input on the staff recommendations of setting Capital Recovery Fees for water, wastewater, and roadway systems in the City of Canyon as presented to the City Commission in October 2024 after a study conducted by Freese and Nichols. Mr. Raley said a public hearing was held in May 2025 and no action was taken. Mr. Raley said staff is bringing the item back for consideration by scheduling another public hearing in August for as required by Chapter 395 of Texas Local Government Code. Local Developers Davy Hamilton and Jeff Hamilton had signed in to speak on Resolution No. 28- 2025. Jeff Hamilton said since this was to schedule a public hearing in August, they could speak at that time or squash the issue now. Commissioner Lyons said they should go ahead and speak now. Commissioner Lyons moved to deny the adoption of Resolution No. 28-2025. Commissioner Cranmer said setting any kind of capital recovery fees takes away the ability to negotiate with people. Mr. Raley commented it is the recommendation to set the fees at zero, the fees are still negotiable. Commissioner Lyons commented even with the fees set at zero, the Capital Recovery Fee Program will be used as a hammer, they can set the fees higher at any time and that is wrong. Mr. Raley said the law states the fees cannot be changed for 3 years once adopted. Commissioner Lyons said it’s still wrong. Jeff Hamilton said he served on the CIAC Committee and didn’t feel as though CIAC Committee was fully on board with recommending the adoption of Capital Recovery Fees. Commissioner Cranmer commented to only reason to pass the Resolution and hold the public hearing is due to the investment by the City of Canyon for the study of Capital Recovery Fees. Mr. Raley said yes, the city can still negotiate through development agreements with a fee of zero set. City Commission Meeting July 15, 2025 Page 8 of 9 After discussion Mayor Pro-Tem Jones seconded Commissioner Lyons Motion to deny the adoption of Resolution No. 28-025. Motion carried 4-1 with Mayor Hinders not voting. RESOLUTION NO. 28-2025 A RESOLUTION OF THE CITY COMMISSION OF CANYON, TEXAS, CALLING FOR A PUBLIC HEARING TO BE HELD ON AUGUST 19, 2025 FOR THE PURPOSE OF HEARING TESTIMONY REGARDING THE SETTING OF CAPITAL RECOVERY FEES FOR WATER, WASTEWATER, AND ROADWAY SYSTEMS IN THE CITY OF CANYON, TEXAS Item 16. Consider and Take Appropriate Action on Resolution No. 27-2025, A Resolution of the City Commission of the City of Canyon, Texas, Exercising the Third of Three, One-Year Extension Terms of the Current Depository Services Contract Agreement between the City of Canyon, Texas and Happy State Bank, a Division of Centennial Bank, and Authorizing the Director of Finance to Execute Acceptance of the Extension Offer by Happy State Bank Related Thereto on Behalf of the City of Canyon, Texas for the One-Year Extension of the Current Depository Services Agreement. Finance Director Joel Wright presented Resolution No. 27-2025 for consideration. Mr. Wright said the current one-year extension of the depository services contract with Happy State Bank will expire August 31, 2025. Mr. Wright said the term of the agreement has three, one-year renewal extension periods with the first exercised for the term September 1, 2023 through August 31, 2024, and the second was exercised September 1, 2024 through August 31, 2025. Mr. Wright said staff has been satisfied with the service provided by the bank to date. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 18-2025 as presented. Motion carried unanimously. RESOLUTION NO. 27-2025 RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON EXERCISING THE THIRD OF THREE, ONE-YEAR EXTENSION TERMS OF THE CURRENT DEPOSITORY SERVICES CONTRACT BETWEEN THE CITY OF CANYON, TEXAS AND HAPPY STATE BANK, A DIVISION OF CENTENNIAL BANK, AND AUTHORIZING THE DIRECTOR OF FINANCE TO EXECUTE ACCEPTANCE OF THE EXTENSION OFFER BY HAPPY STATE BANK RELATED THERETO ON BEHALF OF THE CITY OF CANYON, TEXAS. Item 17. Consider and Take Appropriate Action on Resolution No. 26-2025, A Resolution of the City Commission of the City of Canyon, Texas, Establishing a Special Revenue Fund Known as the Consolidated Municipal Court Building Security and Technology Fund and Other Matters Properly Relating Thereto. Director of Finance Joel Wright presented Resolution No. 26-2025 for consideration. Mr. Wright said with the passage of House Bill No. 1950 during the 89th Legislature Session, it is now required City Commission Meeting July 15, 2025 Page 9 of 9 to establish a special revenue fund by Subchapter A, Chapter 102, Code of Criminal Procedure, Article 102-0175. Mr. Wright said the fund will account for the receipt and expenditure of the allocation of court costs representing the collection of the now consolidated municipal court security and court technology fee collected by the Canyon Municipal Court in accordance with Section 134.103(b), Local Government Code. Mr. Wright said the fees would be used by the City accordance with Subchapter A, Chapter 102, code of Criminal Procedure, Article 102.017(b) or (c) pertaining to municipal court building security, and Article 102.0172(b) pertaining to municipal court technology. After discussion, Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 26-2025 as presented. Motion carried unanimously. RESOLUTION NO. 26-2025 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS, ESTABLISHING A SPECIAL REVENUE FUND KNOWN AS CONSOLIDATED MUNICIPAL COURT BUILDING SECURITY AND TECHNOLOGY FUND AND OTHER MATTERS PROPERLY RELATING THERETO Item 18. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation Regarding Real Property, and §551.087 Deliberation Regarding Economic Development Negotiations. Mayor Hinders indicated the City Commission would adjourn into Executive Session at 5:58 pm. Item 19. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 8:26 pm, the following action was taken. Mayor Pro-Tem Jones moved, duly seconded by Commissioner Cranmer to reappoint Matt West, Keith Brown, and Jed Welch to the Canyon Economic Development Advisory Board for another 3- year term. Motion carried unanimously. Item 20. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 8:28 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary