City of Canyon Commission Meetings

AGENDA NOTICE OF MEETING Notice is hereby given that the governing body of the City of Canyon will meet at 4:30 p.m. on Tuesday, the 1st day of July 2025 in the Commission Chambers of City Hall at 301 16th Street in the City of Canyon to discuss the following agenda items. The meeting is broadcast on YouTube. YouTube does provide closed captioning on the recorded video, it is not provided real-time. 1. Call to Order. 2. Invocation. 3. Pledge of Allegiance. 4. Approval of the Minutes of the Meeting of June 17, 2025. 5. Public Comment – Comments from Interested Citizens. 6. Consider and Take Appropriate Action on Ordinance No. 1231, Annexing Territory to the City of Canyon, Canyon Independent School District, An Ordinance of the City of Canyon, Texas, Annexing the Territory Herein Described to the City of Canyon in Randall County, Texas, Extending the Boundary Limits f the City of Canyon to Include the Property Herein Described Within the Said City Limits, and Granting to All the Inhabitants of Said Property All the Rights and Privileges of Other Citizens and Binding Said Inhabitants by All of the Acts, Ordinances, Resolutions, and Regulations of Said City. 7. Consider and Take Appropriate Action on an Interlocal Cooperation Contractual Agreement Between the City of Amarillo, Texas (“AMARILLO”) AND THE City of Canyon (collectively, the “Third Parties”) Approving the SPEX Forensics Network (AFIS). 8. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation Regarding Real Property, and 551.087 Deliberation Regarding Economic Development Negotiations. 9. Consider and Take Appropriate Action on Items Discussed in Executive Session. 10. Adjourn. Joe Price Joe Price, City Manager I certify that the above Notice of Meeting was posted on the bulletin board of the Civic Complex of the City of Canyon, Texas on the 27th day of June 2025. Gretchen Mercer, City Clerk City of Canyon City Commission Meeting June 17, 2025 The City Commission of the City of Canyon met in a Special Meeting at 4:30 p.m. in the City Commission Chambers of the Civic Complex. Mayor Gary Hinders presided over the meeting with the following Commissioners in attendance: Mayor Pro-Tem Cody Jones, Paul Lyons, and Danny Potter. Commissioner Robyn Cranmer was unable to attend. Also present were the following City Staff: City Manager Joe Price, Assistant City Manager Jon Behrens, City Secretary Gretchen Mercer, Director of Public Works Chris Enriquez, Assistant Director of Public Works Tanner DeVenney, Finance Director Joel Wright, Chief of Police Steve Brush, Fire Chief Dennis Gwyn, Director of Planning and Development Lucas Raley, Business Office Manager Kelly Trapp, Water Superintendent Eric Whitten, and Attorney Chuck Hester. Item 1. Call to Order. Mayor Hinders called the meeting to order at 4:33 pm. Item 2. Invocation. Commissioner Potter gave the invocation. Item 3. Pledge of Allegiance. The Pledge of Allegiance was led by Commissioner Lyons. Item 4. Approval of the Minutes of the Meeting of June 3, 2025. Commissioner Cranmer moved, duly seconded by Mayor Pro-Tem Jones to approve the minutes of June 3, 2025. Motion carried unanimously. Item 5. Public Comment – Comments from Interested Citizens. Mayor Hinders mentioned the renaming of Hospital Drive to Monty Platt Drive in honor of Corporal Monty Platt of WT University Police Department pointing out that Monty’s son, Thomas Platt was attending todays meeting for a WTAMU class. Becky Rose – 503 38th Street, Canyon, Texas. Ms. Rose spoke voiced concerns about water use presenting a poster with ideas of how to conserve water through xeriscaping, grants and tax incentives. Item 6. Introduction of Canyon Economic Development Corporation Director Michael Kitten. City Manager Joe Price introduced the new Canyon Economic Development Director Michael Kitten. Mr. Kitten was welcomed by the Commission. No action. Item 7. Conduct Public Hearing on Ordinance 1232, Annexing Territory to the City of Canyon, Phantom Creek, An Ordinance of the City of Canyon, Texas, Annexing the Territory Herein Described to the City of Canyon in Randall County, Texas, Extending the City Commission Meeting June 17, 2025 Page 2 of 3 Boundary Limits of the City of Canyon to Include the Property Herein Described Within the Said City Limits, and Granting to all the Inhabitants of Said Property All the Rights and Privileges of Other Citizens and Binding Said Inhabitants by All of the Acts, Ordinances, Resolutions, and Regulations of Said City. City Attorney Chuck Hester presented Ordinance No. 1232 for a Public Hearing. Mr. Hester said a petition had been received by Prairie Grass Properties, LLC and Montgomery Agricultural Operations, LLC to add real property to the City of Canyon ETJ and then Annex that property. The property will be used for the development of Phantom Creek subdivision. Mayor Hinders opened the public hearing. There being no comment, Mayor Hinders closed the public hearing. No action, public hearing only. ORDINANCE NO. 1232 ANNEXING TERRITORY TO THE CITY OF CANYON PHANTOM CREEK AN ORDINANCE OF THE CITY OF CANYON, TEXAS, ANNEXING THE TERRITORY HEREIN DESCRIBED TO THE CITY OF CANYON IN RANDALL COUNTY, TEXAS, EXTENDING THE BOUNDARY LIMITS OF THE CITY OF CANYON TO INCLUDE THE PROPERTY HEREIN DESCRIBED WITHIN THE SAID CITY LIMITS, AND GRANTING TO ALL THE INHABITANTS OF SAID PROPERTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY. Item 8. Consider and Take Appropriate Action on Resolution 25-2025, A Resolution of the City Commission of Canyon, Texas, Supporting the Application and Acceptance of a U.S. DOT SS4A Grant for Supplemental Planning and Demonstration; and Authorizing the Director of Planning and Development to Represent the City in All Matters Pertinent to the Administration of the Grant. Planning and Development Director Lucas Raley presented Resolution No. 25-2025 seeking authorization to submit a grant application to the U.S. Department of Transportation through the Safe Streets and roads for all (SS4A) Grant Program. Mr. Raley said Canyon was awarded a SS4A grant of $110,000 to perform a Safety Action Plan and a consultant has been selected to perform this work with a contract being negotiated. Mr. Raley said the funding stream is open again allowing applications for supplemental planning. Mr. Raley said a requirement for maintaining eligibility for FHWA funding is the creation and adoption of an ADA transition plan and staff is seeking authorization to apply for an additional $400,000 from SS4A to cover the cost of the ADA Transition City Commission Meeting June 17, 2025 Page 3 of 3 plan and demonstration projects with a match obligation of $80,000 from the City of Canyon. Mr. Raley said the match would be required in the 2026-2027 and 2027-2028 budgets. After discussion, Commissioner Potter moved, duly seconded by Mayor Pro-Tem Jones to adopt Resolution No. 25-2025 as presented. Motion carried unanimously. RESOLUTION NO. 25-2025 A RESOLUTION OF THE CITY COMMISSION OF CANYON, TEXAS, SUPPORTING THE APPLICATION AND ACCEPTANCE OF A U.S. DOT SS4A GRANT FOR SUPPLEMENTAL PLANNING AND DEMONSTRATION; AND AUTHORIZING THE DIRECTOR OF PLANNING AND DEVELOPMENT TO REPRESENT THE CITY IN ALL MATTERS PERTINENT TO THE ADMINISTRATION OF THE GRANT. Item 9. Executive Session Pursuant to §551.071 Consultation with Attorney, §551.072 Deliberation Regarding Real Property, and 551.087 Deliberation Regarding Economic Development Negotiations. Mayor Hinders indicated the City Commission would adjourn into Executive Session at 4:57 pm. Item 10. Consider and Take Appropriate Action on Items Discussed in Executive Session. Upon Returning from Executive Session at 6:18 pm, the following action was taken. Commissioner Potter moved, duly seconded by Mayor Pro-Tem Jones to enter into an exclusivity agreement with BSA Health System of Amarillo, regarding the development and construction of a micro-hospital in Canyon, Texas with edits to the agreement as provided by City Attorney Chuck Hester. Motion carried unanimously. Item 11. Adjourn. There being no further business, Mayor Pro-Tem Jones moved this meeting be adjourned at 6:19 pm. ______________________________ Gary Hinders, Mayor ATTEST: ________________________________ Gretchen Mercer, City Secretary AGENDA ITEM 6 AGENDA To: Joe Price, City Manager From: Chuck Hester, City Attorney and Lucas Raley, Director of Planning and Development Date: July 1, 2025 Re: Consider and Take Appropriate Action on Ordinance 1231, Annexing Territory to the City of Canyon, Canyon Independent School District, An Ordinance of the City of Canyon, Texas, Annexing the Territory Herein Described to the City of Canyon in Randall County, Texas, Extending the Boundary Limits of the City of Canyon to Include the Property Herein Described Within the Said City Limits, and Granting to all the Inhabitants of Said Property All the Rights and Privileges of Other Citizens and Binding Said Inhabitants by All of the Acts, Ordinances, Resolutions, and Regulations of Said City. CANYON INDEPENDENT SCHOOL DISTRICT has submitted a petition to annex property south of the Junior High into the corporate limits of the City of Canyon. CISD is in the process of selling a portion of this property and through that process, it was discovered that the property was never annexed. Currently, the property is served with city services. This annexation will bring the property into the City, bringing it into the standard requirements set forth to receive municipal services moving forward. The petition for annexation is included in your packet along with the proposed annexation ordinance. The required Public Hearing was held June 3, 2025 with no comments. RECOMMENDED MOTION Motion to adopt Ordinance No. 1231 annexing Territory to the City of Canyon as petitioned by Canyon Independent School District. City of Canyon  ORDINANCE NO. 1231 ANNEXING TERRITORY TO THE CITY OF CANYON CANYON INDEPENDENT SCHOOL DISTRICT CANYON INDEPENDENT SCHOOL DISTRICT ANNEXATION AN ORDINANCE OF THE CITY OF CANYON, TEXAS, ANNEXING THE TERRITORY HEREIN DESCRIBED TO THE CITY OF CANYON IN RANDALL COUNTY, TEXAS, EXTENDING THE BOUNDARY LIMITS OF THE CITY OF CANYON TO INCLUDE THE PROPERTY HEREIN DESCRIBED WITHIN THE SAID CITY LIMITS, AND GRANTING TO ALL THE INHABITANTS OF SAID PROPERTY ALL THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS AND BINDING SAID INHABITANTS BY ALL OF THE ACTS, ORDINANCES, RESOLUTIONS, AND REGULATIONS OF SAID CITY. WHEREAS, the TEXAS LOCAL GOVERNMENT CODE and the municipal charter of the City of Canyon authorizes the annexation of the territory described in this Ordinance subject to the laws of the State of Texas; and, WHEREAS, the procedures prescribed by the TEXAS LOCAL GOVERNMENT CODE and the municipal charter of the City of Canyon and the other laws of the State of Texas have been duly complied with and followed with respect to the annexation of the following described territory, to wit: LEGAL DESCRIPTION Attached as Exhibit A and B incorporated by reference for all purposes; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF CANYON, TEXAS; SECTION 1: That the property hereinabove described is hereby annexed to the City of Canyon, a home rule municipal corporation in Randall County, Texas, and that the boundary limits of the City of Canyon be and the same are hereby extended to include the above-described territory within the city limits of the City of Canyon and the same shall hereafter be included within the territorial limits of said City and the inhabitants thereof shall hereafter be entitled to all the rights and privileges of other citizens the City of Canyon and shall be bound by the acts, ordinances, resolutions and regulations of the City of Canyon. The City Clerk of the City of Canyon is hereby directed to file with the County Clerk of Randall County, Texas, a certified copy of this Ordinance to evidence the annexation of the territory herein described and the extension of the city limits of the City to include all such property. PAGE 1 OF 4  ADOPTED by the City Commission of the City of Canyon on July 1, 2025. ___________________________________ CODY JONES, Mayor Pro-Tem ATTEST: ___________________________________ GRETCHEN MERCER, City Clerk ACKNOWLEDGMENT THE STATE OF TEXAS § COUNTY OF RANDALL § This instrument was subscribed and acknowledged before me on the 1st day of July, 2025, by CODY JONES, Mayor Pro-Tem of the City of Canyon, Texas. ____________________________________ Notary Public, State of Texas AFTER RECORDING, RETURN TO: City of Canyon 301 16th Street Canyon, TX 79015 PAGE 2 OF 4  EXBIBIT A PROPERTY LEGAL DESCRIPTION PAGE 3 OF 4 EXHIBIT B PAGE 4 OF 4 AGENDA ITEM 7 AGENDA To: Joe Price, City Manager From: Steve Brush, Police Chief Date: July 1, 2025 Re: Consider and Take Appropriate Action on an Interlocal Cooperation Contractual Agreement Between the City of Amarillo, Texas (“AMARILLO”) and the City of Canyon (collectively, the “Third Parties”) Approving the SPEX Forensics Network (AFIS). AFIS is a law enforcement tool used to match fingerprints to people. It automates the otherwise time-intensive task of manually processing fingerprints taken from crime suspects or crime scenes. It is a powerful and effective investigative tool capable of quickly sifting through large fingerprint databases to produce a relevant candidate list of potential matches. In 2006, the Panhandle implemented its first regional AFIS program. That project resulted in the creation of a regional fingerprint database; built specifically to house prints taken from individuals who’d been arrested in the Panhandle or lifted from crime scenes in the region. Additionally, all 26 County Sheriff’s Offices received an AFIS workstation. Every jail in the region has a Live Scan device that’s used to collect prints and photographs from arrestees at the time they’re being booked. Those prints are then submitted to the State’s fingerprint database maintained by DPS. Simultaneously, they’re being deposited into the regional AFIS database housed at the City of Amarillo. The benefit of using a dual submit process for fingerprint entry is that it’s much faster to search for a match on the regional database than it is to search the DPS database. AFIS has the ability to do both but while the regional database holds around 450,000 sets of prints; the DPS database houses many million more. There’s a pretty good chance that when latent prints are found on a Panhandle crime scene that someone from the region committed the crime. And, if it wasn’t their first offense, odds are, their prints are already in the regional database With regard to the purpose of this item, SPEX Forensics, located in Edison, NJ, is the sole proprietor of the PrintQuest AFIS system on which the regional AFIS database and the AFIS workstations rely. PRPC has been working with SPEX since the initial installation of the region’s AFIS system in 2005. The following parties (collectively, the “Third Parties”) are signors on this Interlocal: City of Borger, Texas (“BORGER”); City of Canyon, Texas (“CANYON”); City of Dalhart, Texas (“DALHART”); City of Dumas, Texas (“DUMAS”); City of Pampa, Texas (“PAMPA”); City of Canyon  AGENDA Childress County, Texas (“CHILDRESS COUNTY”); Deaf Smith County, Texas (“DEAF SMITH COUNTY”); Ochiltree County, Texas (“OCHILTREE COUNTY”); Parmer County, Texas (“PARMER COUNTY”); Potter County, Texas (“POTTER COUNTY”); and Randall County, Texas (“RANDALL COUNTY”). Agreement Recitals: a. SPEX Forensics, a division of HORIBA Instruments Inc., manufactures and sells certain forensic equipment utilized by law enforcement. b. The parties to this Agreement, with support from the Panhandle Regional Planning Commission, utilize SPEX Forensics software and equipment and share a SPEX network. c. As the largest law enforcement agency in the region, AMARILLO houses the SPEX servers on behalf of all of the parties to this Agreement. The purpose of this Agreement is to ensure that all Third Parties with access to the SPEX network meet certain security standards and requirements in order to maintain the integrity of the network. Staff recommends the approval of the Interlocal Agreement. RECOMMENDED MOTION “I move to approve/not approve authorizing the execution of an Interlocal contract with the City of Amarillo under the Interlocal Cooperation Act regarding SPEX Forensics (AFIS database) and authorize the City Manager to sign the agreement. City of Canyon 4/23/25 CMW INTERLOCAL AGREEMENT (SPEX Forensics) This Interlocal Agreement (“Agreement”) is made between the City of Amarillo, Texas (“AMARILLO”) and the following parties (collectively, the “Third Parties”): 1. City of Borger, Texas (“BORGER”); 2. City of Canyon, Texas (“CANYON”); 3. City of Dalhart, Texas (“DALHART”); 4. City of Dumas, Texas (“DUMAS”); 5. City of Pampa, Texas (“PAMPA”); 6. Childress County, Texas (“CHILDRESS COUNTY”); 7. Deaf Smith County, Texas (“DEAF SMITH COUNTY”); 8. Ochiltree County, Texas (“OCHILTREE COUNTY”); 9. Parmer County, Texas (“PARMER COUNTY”); 10. Potter County, Texas (“POTTER COUNTY”); and 11. Randall County, Texas (“RANDALL COUNTY”). Recitals a. SPEX Forensics, a division of HORIBA Instruments Inc., manufactures and sells certain forensic equipment utilized by law enforcement. b. The parties to this Agreement, with support from the Panhandle Regional Planning Commission, utilize SPEX Forensics software and equipment and share a SPEX network. c. As the largest law enforcement agency in the region, AMARILLO houses the SPEX servers on behalf of all of the parties to this Agreement. The purpose of this Agreement is to ensure that all Third Parties with access to the SPEX network meet certain security standards and requirements in order to maintain the integrity of the network. d. This Agreement replaces the Interlocal Agreement (SPEX Forensics) dated effective , 2024, between CANYON, DUMAS, PAMPA, DEAF SMITH COUNTY, OCHILTREE COUNTY, PARMER COUNTY, POTTER COUNTY, and RANDALL COUNTY. Therefore, pursuant to the authority granted by the “Texas Interlocal Cooperation Act,” Chapter 791 of the Texas Government Code, as amended, providing for cooperation between local governmental bodies, the parties hereto, in consideration of the premises, mutual promises, and other valuable consideration stated herein, now agree as follows: 1. Entity & Authorization. Each party is a local government within the State of Texas. This Agreement has been approved by the governing body of each respective entity, and the signatory below has been duly authorized to execute this Agreement on behalf of each respective entity. 2. Public Benefit & Purpose. The respective governing body of each party finds that: the subject of this Agreement is necessary for the benefit of the public; and, that each party has the legal authority to perform and to provide the governmental function or service which is the subject matter of this Agreement; and, that the division of cost fairly compensates the performing party for the services performed under this Agreement; and, the performance of this Agreement is in the common interest of all parties. Page 1 of 7 3. Current Revenues. Both the party performing a service and the party paying for the performance of governmental functions or services shall, respectively, render performance and make payments from current revenues legally available to the party. 4. AMARILLO Obligation. AMARILLO now promises to perform and provide to the Third Parties certain services in accordance with Exhibit A. 5. Third Parties’ Obligations. Each of the Third Parties hereby (a) accepts the duties, terms, conditions, limitations, procedures, fees, and scope of services stated in Exhibit A and (b) agrees to perform its obligations stated therein, (c) including timely payment for services. 6. Exhibit Incorporated. The provisions of Exhibit A are incorporated herein by this reference as though stated verbatim. The governing body of each party hereby authorizes its point-of- contact official (named elsewhere herein) to mutually agree (without the need of further approval by either governing body) to make minor adjustments in the operational procedures, allocated duties, rights, etc. described in Exhibit A to facilitate greater efficiencies, reduce opportunity for errors, and better serve the public, so long as such adjustments do not require or constitute a change in fees or costs, or creates a material change in the performance required of a party. 7. Liability. The purpose of this Agreement is only to set forth the rights and duties of the parties regarding the governmental function or services described. This Agreement does not create any right, benefit, or cause of action for any third party. By executing this Agreement, no party waives, nor shall be deemed hereby to waive, any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. Each party shall be solely responsible for any loss, damage, injury, or death to any third party arising out of or related to the acts or omissions of its employees or agents and not those of any other party. 8. Venue. Each party agrees that if legal action is brought under this Agreement, then exclusive venue shall lie in the county in which the defendant party is located and, if located in more than one county, in the county in which the principal offices of the defendant party are located. 9. Effective Date & Term. This Agreement shall become effective on the first day after it has received approval of all governing bodies and shall remain in full force and effect for a term of one year. This Agreement shall automatically renew for additional one-year terms unless and until a party cancels it by giving 30 days’ prior written notice to the other party. 10. Contacts. The point of contact for each party is specified in Exhibit A. 11. Severance & Survival. In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any request, such invalidity, illegality, or unenforceability shall not affect any other provision contained herein and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained. The provisions of paragraphs 5(c) through 8, inclusive, shall survive termination, cancellation, expiration or non-renewal of this Agreement. Ama Legal - form updated 4/2025 CMW Page 2 of 7 12. Amendments. This Agreement contains all the commitments and the agreements of the parties, and any oral or written commitments not contained herein shall have no force or affect to alter any term or condition of this Agreement. This Agreement may be amended or modified in writing by the mutual agreement of the parties. In the event of a conflict between the terms of this agreement and Exhibit A, then the terms of Exhibit A shall control. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK] Ama Legal - form updated 4/2025 CMW Page 3 of 7  IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized officers the day and year written below. CITY OF AMARILLO, TEXAS CITY OF BORGER, TEXAS By: By: Title: Grayson Path, City Manager Title: Garrett Spradling, City Manager Date: 06 12 2025 CDT Date: 06 17 2025 CDT CITY OF CANYON, TEXAS CITY OF DALHART, TEXAS By: By: Title: Joe Price, City Manager Title: J.J. Oznick, City Manager Date: 06 23 2025 CDT Date: 06 10 2025 CDT CITY OF DUMAS, TEXAS CITY OF PAMPA, TEXAS By: By: Title: Mark Hall, City Manager Title: Shane Stokes, City Manager Date: 06 16 2025 CDT Date: 06 10 2025 CDT CHILDRESS COUNTY, TEXAS DEAF SMITH COUNTY, TEXAS By: By: Title: Kimberly Jones, County Judge Title: D.J. Wagner, County Judge Date: 06 10 2025 CDT Date: 06 10 2025 CDT OCHILTREE COUNTY, TEXAS PARMER COUNTY, TEXAS By: By: Title: Charles Kelly, County Judge Title: Isabel Carrasco, County Judge Date: 06 10 2025 CDT Date: 06 18 2025 CDT POTTER COUNTY, TEXAS RANDALL COUNTY, TEXAS By: By: Title: Nancy Tanner, County Judge Title: Christy Dyer, County Judge Date: 06 10 2025 CDT Date: 06 20 2025 CDT Ama Legal - form updated 4/2025 CMW Page 4 of 7  EXHIBIT A – SPEX Forensics Data Access Responsibilities, Data Security Responsibilities, and VPN Connectivity Guidelines The purpose of this Exhibit A and the Interlocal Agreement to which it is attached is to state the terms, conditions, and consideration by which the City of Amarillo will house the SPEX Forensics network servers and by which the Third Parties will maintain minimum security standards, as more fully described herein. To the extent of any conflict between the Interlocal Agreement and this Exhibit A, this exhibit controls. 1. Definitions • "Data" refers to any information, records, files, or documents obtained from the AMARILLO’S systems. • "Secure Access" means establishing appropriate technical and organizational measures to protect the Data from unauthorized access, disclosure, alteration, or destruction. • “Third Party” refers to the agency entering into this Agreement with AMARILLO. 2. Data Security Responsibilities • AMARILLO shall provide access to the Data, subject to the terms and conditions in this Agreement. • The Third Party shall assume full responsibility for maintaining all aspects of IT security at their location. • The Third Party shall only access and use the Data for legitimate purposes directly related to their respective services and operations. • The Third Party shall maintain the confidentiality and security of the Data in accordance with industry best practices and applicable laws and regulations. • The Third Party shall implement appropriate technical and organizational measures to ensure the security and integrity of the Data. 3. Data Access Responsibilities The Third Party shall: • Implement and manage firewalls and ensure they are properly configured to restrict unauthorized access. • Install and maintain intrusion detection and prevention systems to monitor and block suspicious network activities. • Regularly scan and patch network devices and systems to address known vulnerabilities. • Deploy and regularly update anti-malware software to protect against malicious threats. • Implement strong access controls, including secure user authentication mechanisms and user privilege management. • Utilize periodic security assessments and audits to identify and mitigate potential risks. • Secure and maintain all VPN devices, including computers, servers, and other network devices. • Comply with all applicable laws, regulations, IT security, data protection, and privacy standards. 4. VPN Connectivity Guidelines • The Third Party shall establish and maintain a secure VPN connection to AMARILLO using industry-standard VPN protocols and encryption algorithms, as approved by the IT security policies of both entities. Ama Legal - form updated 4/2025 CMW Page 5 of 7  • The VPN configuration should adhere to best practices for secure communication, including strong encryption, two-factor authentication, and secure key management. 5. Notification of Compromise • Both parties shall establish clear communication channels and a designated point of contact for reporting and addressing security incidents. • The Third Party shall cooperate with AMARILLO in investigating and mitigating any security incidents related to the Data. • In the event of a security incident or compromise at the Third Party’s location, the Third Party shall promptly notify AMARILLO’S designated IT security contact of any unauthorized access, use, disclosure, alteration, or destruction of the Data. • The notification should include all relevant details, such as the nature of the incident, the affected systems or data, and any initial remediation actions taken. 6. AMARILLO’s Authority to Disable VPN • AMARILLO retains the right to disable the VPN tunnel connecting to the Third Party in the event of suspected malicious activities or security incidents originating from the Third Party. • The decision to disable the VPN tunnel will be based on a reasonable belief of significant security risks and in accordance with established IT security procedures. • Prior to disabling the VPN tunnel, AMARILLO shall notify the Third Party and provide an opportunity to investigate and remediate the issue. 7. Cellular Phones • A Third Party may be issued cellular phone(s) for use in furtherance of this Agreement. Should a Third Party be issued such cellular phone(s), the Third Party will annually reimburse AMARILLO for any costs incurred by AMARILLO related to the SIM cards for those phones. • If any cellular phone issued to a Third Party is lost or stolen, the Third Party will promptly notify AMARILLO’S designated IT security contact and the Amarillo Police Department. 8. Term and Termination • Terminating this Agreement shall not relieve either party of their obligations regarding the confidentiality and security of the Data. 9. Contacts: Each party hereby designates the following person as its Point of Contact for administering this agreement: City of Amarillo City of Canyon City of Dumas City of Pampa Chief of Police Chief of Police Chief of Police Chief of Police P.O. Box 1971 301 16th Street P.O. Box 438 P.O. Box 2499 Amarillo, TX 79105 Canyon, TX 79015 Dumas, TX 79029 Pampa, TX 79066 With copy to: With copy to: With copy to: With copy to: IT Department IT Department IT Department IT Department Attn:____________ Attn:____________ Attn: iT UpTime LLC. Attn:____________ P.O. Box 1971 301 16th Street 711 Bliss Ave. P.O. Box 2499 Amarillo TX 79105 Canyon, TX 79015 Dumas, TX 79029 Pampa, TX 79066 Ama Legal - form updated 4/2025 CMW Page 6 of 7  Deaf Smith County Ochiltree County Parmer County Potter County Sheriff’s Office Sheriff’s Office Sheriff’s Office Sheriff’s Office 235 E 3rd, Room 201 511 S. Main P.O. Box 506 500 S. Fillmore Hereford, TX 79045 Perryton, TX 79070 Farwell, TX 79325 Amarillo, TX 79101 With copy to: With copy to: With copy to: With copy to: IT Department IT Department IT Department IT Department Attn: Fite IT Attn: Bishop Computers Attn: NewTex IT Attn: Andrews & Assoc. 1506 S Tyler 2309 W Loop Rd 1201 N Main St., Ste A 6117 W Amarillo Blvd Amarillo, TX 79101 Perryton, TX 79070 Clovis, NM 88101 Amarillo, TX 79106 Randall County City of Borger City of Dalhart Childress County Sheriff’s Office Chief of Police Chief of Police Chief of Police 501 16th St., Ste.303 P.O. Box 5250 P.O. Box 2005 P.O. Box 1087 Canyon, TX 79015 Borger, TX 79007 Dalhart, TX 79022 Childress, TX 79201 With copy to: With copy to: With copy to: With copy to: IT Department IT Department IT Department IT Department Attn: ____________ Attn: ____________ Attn: Paradigm Tech Attn: Syntrio 501 16th St., Ste 204 P.O. Box 5250 412 Denrock Ave 903 Ave F, NW Canyon, TX 79015 Borger, TX 79007 Dalhart, TX 79022 Childress, TX 79201 Ama Legal - form updated 4/2025 CMW Page 7 of 7