Board of Aldermen

Town Hall Town of Carrboro 301 W. Main St. Carrboro, NC 27510 Meeting Agenda Board of Aldermen Tuesday, June 20, 2017 7:30 PM Board Chambers - Room 110 A REGULAR MEETING OF THE CARBRORO BOARD OF ALDERMEN A. POETRY READING, RESOLUTIONS, PROCLAMATIONS, AND ACKNOWLEDGEMENTS B. ANNOUNCEMENT OF UPCOMING MEETINGS C. REQUESTS FROM VISITORS AND SPEAKERS FROM THE FLOOR D. CONSENT AGENDA 1. 17-208 Approval of Previous Meeting Minutes of June 13, 2017 2. 17-202 Designation of Fund Balance for FY 2016-17 Budget Items Not Yet Spent or Encumbered PURPOSE: The Board of Aldermen is requested to designate fund balance in the General Fund to carry over to next year for certain budget items where funds have not been spent or encumbered. Attachments: Resolution - Designated Fund Balance 2013-14 3. 17-206 Request to Approve Equipment and Vehicle Financing PURPOSE: The Board of Aldermen is requested to approve a contract for installment financing of vehicles and equipment included in the FY 2016-17 general fund budget. Attachments: ATTACHMENT A- Resolution to Approve Financing ATTACHMENT B - Vehicles for Financing ATTACHMENT C - Summary of Financing Proposals Town of Carrboro Page 1 Printed on 6/16/2017 Board of Aldermen Meeting Agenda June 20, 2017 4. 17-210 A Request to Authorize the Town Manager to Award a Construction Contract for the Rogers Road Sidewalk Project PURPOSE: The purpose of this agenda item is to grant the Town Manager authority to approve an award of a construction contract for the Rogers Road Sidewalk Project. Attachments: Attachment A - Action Plan Attachment B - Resolution Attachment C - Sidewalk Plan 5. 17-214 Revised Capital Improvement Plan FY 2017-18 through FY 2021-22 PURPOSE: To review and consider for adoption the Revised CIP for FY 2017-18 through FY 2021-22. Attachments: ATTACHMENT A: CIP Resolution for Adoption ATTACHMENT B: CIP DOCUMENT REVISED 6. 17-209 Request for an Amendment to the Contract for Preliminary Engineering and Design Services for the Rogers Road Sidewalk Project PURPOSE: The purpose of this item is to request the Board of Aldermen approve a contract amendment with SunGate Design Group for the Rogers Road Sidewalk Project. Attachments: Sungate Design Group Contract Amendment E. OTHER MATTERS 1. 17-215 Selection of Mayor Pro Tempore 2. 17-216 Funding Request from Orange County Food Council PURPOSE: The purpose of this agenda item is for the Board to consider a request for funding from the Orange County Food Council Attachments: ATTACHMENT A OCFC 2017-18 Human Services Outside Agency Application Packet ATTACHMENT B - OC Food Council Roster Spring 2017 ATTACHMENT C - Examples of Food Council Activities (Updated 2017) Town of Carrboro Page 2 Printed on 6/16/2017 Board of Aldermen Meeting Agenda June 20, 2017 3. 17-211 Adoption of FY 2017-18 Annual Budget PURPOSE: The purpose of this agenda item is for the Board of Aldermen to complete budget discussions and adopt the annual budget for fiscal year 2017-18. Attachments: ATTACHMENT A - Budget Ordinance 2017-18 ATTACHMENT B - Changes to Position and Pay Plan FY 2017-18 ATTACHMENT C - Salary and Wage Pay Adjustment Resolution FY 2017-18 ATTACHMENT D - Reimbursement Resolution Equipment and Vehicle Purchases 2017-18 ATTACHMENT E - Contract for Town Attorney Resolutiin 2017-18 ATTACHMENT F -Miscellaneous Fees and Charges Resolution 7-01-2017 ATTACHMENT F-1 2017-18 Fee Schedule - Final ATTACHMENT G - Affordable Housing Special Revenue Fund Resolution ATTACHMENT H - MLK Construction Funds Authorization ATTACHMENT I - 203 S Greebsboro Street Development Project Ordinance ATTACHMENT J - Reimbursement Resolution S Greensboro Street Development ATTACHMENT K - Storm Water Utility Transfer of Funds 4. 17-213 Review and Discussion of Concept Plan Options for Possible Co-Location of The ArtsCenter and Town of Carrboro Offices and Recreation and Parks programs at 203 South Greensboro Street Property Including Contemplated Orange County Southern Branch Library PURPOSE: The purpose of this item is to provide the Board of Aldermen with an opportunity to review and discuss information on the interior space planning for new and renovated Town buildings to include possible co-location of The ArtsCenter and the contemplated Orange County Southern Branch Library at the Town’s 203 S. Greensboro Street property. Attachments: Resolution Setting a Public Hearing on ArtsCenter Locating with Town offices and Contemplated Orange County Southern Branch Library-PDF CLOSED SESSION PURSUANT TO NCGS 143.318.11 (A)(3)(4) Town of Carrboro Page 3 Printed on 6/16/2017 Board of Aldermen Meeting Agenda June 20, 2017 5. 17-205 Consideration and Possible Approval of a Development Agreement Regarding South Greensboro Street Property between the Town of Carrboro and Orange County North Carolina PURPOSE: The purpose of this item is to provide the Board of Aldermen with an opportunity to review a draft Development Agreement between the Town and Orange County that details terms related to design, permitting, and construction of a building and associated parking at 203 S. Greensboro Street that would provide for new Town office space, the Orange County Southern Branch Library and other possible uses. Attachments: Attachment A - Resolution F. MATTERS BY BOARD MEMBERS G. MATTERS BY TOWN MANAGER H. MATTERS BY TOWN ATTORNEY I. MATTERS BY TOWN CLERK Town of Carrboro Page 4 Printed on 6/16/2017