City Council

City of Carrollton 1945 E. Jackson Road Carrollton, TX 75006 Meeting Minutes Tuesday, November 3, 2015 5:45 PM .. CITY HALL, 2nd Floor City Council Mayor Matthew Marchant Mayor Pro Tem Anthony Wilder Deputy Mayor Pro Tem Doug Hrbacek Councilmember James Lawrence Councilmember Bob Garza Councilmember Glen Blanscet Councilmember Steve Babick Councilmember John Sutter City Council Meeting Minutes November 3, 2015 ***PRE-MEETING / EXECUTIVE SESSION*** 5:45 P.M. – COUNCIL BRIEFING ROOM 1. Receive information and discuss Consent Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: • Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. • Section 551.087 to discuss Economic Development. 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. 4. Mayor and Council reports and information sharing. ***WORKSESSION*** 5. Discuss Status Of The Senior Center Expansion Project. Attachments: Location Map 6. Discuss Surface Infrastructure Including City Sidewalk Policy And Strategy. 7. Discuss Indian Creek Golf Course. ***REGULAR MEETING 7:00 PM*** INVOCATION PLEDGE OF ALLEGIANCE PRESENTATIONS 8. Present A Proclamation Recognizing November 11, 2015 As Veterans Day. City of Carrollton Page 1 City Council Meeting Minutes November 3, 2015 Attachments: Veterans Day Proclamation PUBLIC FORUM 9. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA Approval of the Consent Agenda A motion was made by Deputy Mayor Pro Tem Hrbacek, seconded by Councilmember Babick, to approve the Consent Agenda. The motion carried by the following vote: MINUTES *10. Consider Approval Of The October 13, 2015 Regular Meeting Minutes. Attachments: October 13, 2015 Minutes This matter was approved. BIDS & PURCHASES *11. Consider Approval Of The Purchase Of Traffic Signal Poles For The Public Works Traffic Department From Structural & Steel Products Through An Interlocal Agreement With The City Of McKinney In An Amount Not To Exceed $150,000.00. This matter was approved. City of Carrollton Page 2 City Council Meeting Minutes November 3, 2015 *12. Consider Approval Of The Purchase Of Fire Fighter Protective Clothing From Casco Industries, Inc. Through An Interlocal Agreement With BuyBoard In An Amount To Not Exceed $118,400.00. This matter was approved. *13. Consider Approval Of The Purchase Of Self-Contained Breathing Apparatus And Associated Equipment From Casco Industries, Inc. Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $358,862.00. This matter was approved. *14. Consider Approval Of The Replacement Of One (1) Service Truck From Caldwell Country Ford Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $34,555.00. This matter was approved. *15. Consider Approval Of The Purchase Of An Open Performance Subscription And Professional Services From Socrata, Inc. Through An Existing State Of Texas Department Of Information Resources (DIR) Reseller Contract With Dell Marketing, L.P. In An Amount Not To Exceed $72,000.00 for 3 years ($24,000.00 Per Year) With Optional 1-Year Renewals. Attachments: Order This matter was approved. *16. Consider Approval Of The Purchase Of Travel Services For The Carrollton Senior Center From Diamond Tours In An Amount Not To Exceed $42,000.00. This matter was approved. *17. Consider Approval Of The Purchase Of Travel Services For The Carrollton Senior Center From Cruise One In An Amount Not To Exceed $120,000.00. This matter was approved. *18. Consider Approval Of The Purchase Of Nine (9) Patrol Vehicles For The Police Department From Caldwell Country Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $362,879.00. This matter was approved. *19. Consider Approval Of The Purchase Of New Fuel Pump Dispensers, Painting And State-Required Stage II Decommissioning (TCEQ) Of The City of Carrollton Page 3 City Council Meeting Minutes November 3, 2015 AST (Above-Ground Storage Tank) For Sandy Lake Service Center From The Stovall Corporation Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $44,104.60. Attachments: Slsc Fuel Island Update This matter was approved. *20. Consider Approval Of Bid #16-001 For PVC Pipe For Public Works From Various Vendors In An Amount Not To Exceed $150,000.00. Attachments: PVC Pipe Pricing Sheet This matter was approved. *21. Consider Approval Of RFP #15-037 For Roof Replacement At Justice And Fire Training Centers And Bobby Ballard Pump Station From Heritage One Roofing In An Amount Not To Exceed $332,500.00. Attachments: 15-037 Roofing Of Three Facilities This matter was approved. CONTRACTS & AGREEMENTS *22. Consider Authorizing The City Manager To Approve A Contract With Turner Construction Company For The Police Department Overflow Parking Lot Project In An Amount Not To Exceed $449,941.00. Attachments: Location Map Contractor Evaluations This matter was approved. *23. Consider Authorizing The City Manager To Approve A Contract With Xerox State & Local Solutions, Inc. To Provide Managed Information Technology Services In An Amount Not To Exceed $4,937,015.00 For The First Year. This matter was approved. *24. Consider Authorizing The City Manager To Approve A Professional Service Contract With Teague, Nall & Perkins For Engineering Design Services For The Jackson Arms Street Reconstruction Project In An Amount Not To Exceed $195,100.00. Attachments: Location Map Professional Service Agreement This matter was approved. City of Carrollton Page 4 City Council Meeting Minutes November 3, 2015 *25. Consider Authorizing The City Manager To Approve A Professional Services Contract With Birkhoff, Hendricks & Carter For Engineering Design Of The Josey Lane Elevated Storage Tank Replacement In An Amount Not To Exceed $297,300.00. Attachments: Location Map Professional Service Agreement This matter was approved. ORDINANCE *26. Consider An Ordinance Amending Title XI, Chapter 116, “Restaurants And Food Establishments,” Of The Carrollton Code Of Ordinances By Establishing A New Subchapter To Be Entitled “Farmers Market Regulations,” Title III, Chapter 31, “Comprehensive Fee Schedule,” And Title III, Chapter 34, “Municipal Boards, Commissions and Advisory Committees.” Attachments: Ordinance A motion was made by Councilmember Glen Blanscet, seconded by Councilmember Steve Babick, that this Ordinance was approved with stipulations. The motion carried by a vote of 7-0. *27. Consider An Ordinance Amending The Operating And Capital Budget For The Fiscal Year October 1, 2015 Through September 30, 2016. Attachments: Ordinance General Fund amended budget summary Golf Operating Fund amended budget summary General and Public Safety Capital Budget amended budget summary Golf Course Capital Budget amended budget summary A motion was made by Councilmember John Sutter, seconded by Deputy Mayor Pro Tem Doug Hrbacek, that this Ordinance was approved. The motion carried by a vote of 6-1, Mayor Pro Tem Anthony Wilder in opposition. RESOLUTIONS *28. Consider A Resolution Authorizing The City Manager To Enter Into A Local Project Advance Funding Agreement With The Texas Department Of Transportation To Provide Funding To Implement Citywide Signal System Upgrades In An Amount Not To Exceed $185,500.30. Attachments: Resolution Location Map This matter was approved. City of Carrollton Page 5 City Council Meeting Minutes November 3, 2015 *29. Consider A Resolution Appointing A Member To The Metrocrest Hospital Authority. Attachments: Resolution This matter was approved. *30. Consider A Resolution Appointing Members To The Capital Improvements Plan Advisory Committee. Attachments: CIPAC Resolution This matter was approved. *31. Consider A Resolution Appointing Members To The Historic Preservation Advisory Committee. Attachments: HPAC Resolution This matter was approved. *32. Consider A Resolution Appointing Members To The Library Board. Attachments: Library Board Resolution This matter was approved. *33. Consider A Resolution Appointing Members To The Museum Board. Attachments: Museum Board Resolution This matter was approved. *34. Consider A Resolution Appointing Members To The Neighborhood Advisory Commission. Attachments: NAC Resolution This matter was approved. *35. Consider A Resolution Appointing Members To The Planning & Zoning Commission. Attachments: PZ Resolution This matter was approved. *36. Consider A Resolution Appointing Members To The Property Standards Board. Attachments: PSB Resolution This matter was approved. City of Carrollton Page 6 City Council Meeting Minutes November 3, 2015 *37. Consider A Resolution Appointing Members To The Traffic Advisory Committee. Attachments: TAC Resolution This matter was approved. *38. Consider A Resolution Appointing A Member To The Tax Increment Reinvestment Zone #1 Board. Attachments: TIRZ Resolution This matter was approved. *39. Consider A Resolution Appointing Members To The Parks Board. Attachments: Parks Resolution Applications to Parks Board This matter was approved, appointing Willadean Martin to the vacancy. *40. Consider A Resolution Authorizing The City Manager To Enter Into A Local Project Advance Funding Agreement With The Texas Department Of Transportation (TxDOT) To Construct A Decorative Railing At The Dickerson Parkway Bridge At IH-35E In An Amount Not To Exceed $98,948.00. Attachments: Resolution Location Map LPAFA Agreement Supplement Information - Bridge Railings This matter was approved. *41. Consider A Resolution Authorizing The City Manager To Enter Into A Local Project Advance Funding Agreement With The Texas Department Of Transportation (TxDOT) To Construct Galvanized Steel Poles And Mast Arms At The Belt Line Road And Broadway Intersection In An Amount Not To Exceed $37,500.00. Attachments: Resolution Location Map Local Project Advance Funding Agreement This matter was approved. *42. Consider A Resolution Authorizing The City Manager To Enter Into A Local Project Advance Funding Agreement With The Texas Department Of Transportation (TxDOT) To Construct Decorative Railing At The City of Carrollton Page 7 City Council Meeting Minutes November 3, 2015 Belt Line Road Bridge In An Amount Not To Exceed $267,496.00. Attachments: Resolution Location Map Supplement Information - Bridge Railings Local Project Advance Funding Agreement This matter was approved. *43. Consider A Resolution Authorizing The City Manager To Enter Into A Local Project Advance Funding Agreement With The Texas Department Of Transportation (TxDOT) To Construct A Drainage Culvert Under The IH-35E Northbound Frontage Road At Vandergriff Drive In An Amount Not To Exceed $525,560.00. Attachments: Resolution Location Map Local Project Advance Funding Agreement This matter was approved. *44. Consider A Resolution Authorizing The City Manager To Enter Into A Chapter 380 Incentive Agreement With Securus Technologies Holdings, Incorporated. Attachments: Securus Technologies Proposed HQ - Site Map Securus Technologies Grant Resolution with City of Carrollton Securus Technologies Grant Agreement with City of Carrollton Securus Technologies Grant Agreement with City of Carrollton - Exhibit A A motion was made by Councilmember Steve Babick, seconded by Councilmember John Sutter, that this Resolution was approved. The motion carried by a vote of 6-1, Mayor Pro Tem Anthony Wilder in opposition. *45. Consider A Resolution Affirming The Action Of The City Of Carrollton’s Tax Increment Reinvestment Zone Number One Board Of Directors To Fund Intersection Improvements At Crosby Road And South Broadway. Attachments: Location Map Project Plan Resolution This matter was approved. *46. Consider A Resolution Authorizing The City Manager To Negotiate And Execute A Development Agreement With Banc Of America Community Development Corporation For Property Located At 1504 North Jackson Street, 1050 Park Avenue, And 1120 Park Avenue. City of Carrollton Page 8 City Council Meeting Minutes November 3, 2015 Attachments: Location Map Resolution This matter was approved. *47. Consider A Resolution Authorizing The City Manager To Negotiate And Execute An Economic Development Incentive Agreement With Louise Ann And Lee B. Gibson At 1104 Elm Street In An Amount Not To Exceed $10,000.00. Attachments: Resolution Location Map Facade Improvement and Scope This matter was approved. *48. Consider A Resolution Authorizing The City Manager To Amend The Interim Management Services Agreement With Eagle/Arcis Golf For Course Maintenance And Management In An Amount Not To Exceed $2,372,693. Attachments: Resolution This item was pulled from the agenda. PUBLIC HEARING - INDIVIDUAL CONSIDERATION 49. Hold A Public Hearing And Consider An Ordinance To Amend The Zoning And Establish A Special Use Permit For An Apartment Complex With Special Conditions On An Approximately 11.5-Acre Tract Located At The Northeast Corner Of Carrollton Parkway And SH-121/Sam Rayburn Tollway; Amending Accordingly The Official Zoning Map. Case No. 09-15SUP2 Alexan Carrollton Apartments. Case Coordinator: Michael McCauley. Attachments: Result Sheet Case Report Location Map Applicant's Exhibits Draft Minutes Ordinance A motion was made by Councilmember Steve Babick, seconded by Councilmember Bob Garza, that this Public Hearing was continued to the December 1, 2015 meeting. The motion carried by the following vote: ADJOURNMENT City of Carrollton Page 9 City Council Meeting Minutes November 3, 2015 City of Carrollton Page 10