City Council

City of Carrollton 1945 E. Jackson Road Carrollton, TX 75006 Meeting Minutes Tuesday, October 13, 2015 5:00 PM .. CITY HALL, 2nd Floor City Council Mayor Matthew Marchant Mayor Pro Tem Anthony Wilder Deputy Mayor Pro Tem Doug Hrbacek Councilmember James Lawrence Councilmember Bob Garza Councilmember Glen Blanscet Councilmember Steve Babick Councilmember John Sutter City Council Meeting Minutes October 13, 2015 ***PRE-MEETING / EXECUTIVE SESSION*** 5:00 P.M. – COUNCIL BRIEFING ROOM 1. Receive information and discuss Consent Agenda. 2. Council will convene in Executive Session pursuant to Texas Government Code: • Section 551.071 for private consultation with the City Attorney to seek legal advice with respect to pending and contemplated litigation and including all matters on this agenda to which the City Attorney has a duty under the Texas Rules of Discipline and Professional Conduct regarding confidential communication with the City Council. o Panagakis v. City • Section 551.072 to discuss certain matters regarding real property. • Section 551.074 to discuss personnel matters. o Boards & Commissions Interviews • Section 551.087 to discuss Economic Development. 3. Council will reconvene in open session to consider action, if any, on matters discussed in the Executive Session. 4. Mayor and Council reports and information sharing. ***WORKSESSION*** 5. Discuss Farmers Market Ordinance Proposal. 6. Discuss Indian Creek Golf Course. 7. Discuss Updated Municipal Marketing Plan. 8. Discuss Furneaux 1A (Raiford Crossing) Tributary Design Concept Options. Attachments: Location Map 9. Discuss Boards & Commissions Appointments. ***REGULAR MEETING 7:00 PM*** INVOCATION City of Carrollton Page 1 City Council Meeting Minutes October 13, 2015 PLEDGE OF ALLEGIANCE PUBLIC FORUM 10. Hearing of any citizen/visitor on items not listed on the regular meeting agenda. Citizens wishing to address the Council regarding items on the posted agenda will be called to speak during the Council's consideration of such items. Citizens/visitors should complete an appearance card located on the table at the entrance to the City Council Chambers. Speakers must address their comments to the presiding officer rather than to individual Council members or staff; Stand at the podium, speak clearly into the microphone and state your name and address prior to beginning your remarks; Speakers will be allowed between 2 and 5 minutes for testimony; Speakers making personal, impertinent, profane or slanderous remarks may be removed from the room; Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations will not be permitted; No placards, banners or signs will be permitted in the Chambers or in any other room in which the Council is meeting. In accordance with the State Open Meetings Act, the City Council is restricted from discussing or taking action on items not listed on the agenda. Action can only be taken at a future meeting. CONSENT AGENDA MINUTES *11. Consider Approval Of The September 1, 2015 Regular Meeting Minutes. Attachments: September 1, 2015 Meeting Minutes *12. Consider Approval Of The September 15, 2015 Regular Meeting Minutes. Attachments: September 15, 2015 Meeting Minutes BIDS & PURCHASES *13. Consider Approval For The Purchase Of Library Materials For Library Services From Brodart Inc. And Midwest Tape Through An Interlocal Agreement With The State Of Texas In An Amount Not To Exceed $375,000.00. *14. Consider Approval For The Replacement Of Athletic Field Lights Through An Inter-Local Agreement With BuyBoard In An Amount Not To Exceed $462,168.00. City of Carrollton Page 2 City Council Meeting Minutes October 13, 2015 *15. Consider Approval Of Bid #14-034 For The Purchase Of Ambulance Supplemental Payment Review To Public Consulting Group In An Amount Not To Exceed $25,702.31. *16. Consider Approval Of Bid #15-034 For Water & Sewer Supplies For Public Works From Various Vendors In An Amount To Not Exceed $353,386.00. Attachments: Bid *17. Consider Approval Of Bid #15-038 For Public Works From Macval Associates, LLC For Sidewalk Repairs In An Amount Not To Exceed $300,000.00. Attachments: 15-038 Sidewalk Repair CONTRACTS & AGREEMENTS *18. Consider Authorizing The City Manager To Approve A Contract With J.R. Stelzer Company For The Marsh South Elevated Storage Tank Repainting Project In An Amount Not To Exceed $1,103,242.00. Attachments: Location Map Bidders Tabulations Supplemental Information - Hutton Water Tank *19. Consider Authorizing The City Manager To Approve A Professional Services Contract With Pacheco-Koch Consulting Engineers For Engineering Design Services For Palo Alto Park Street Reconstruction, Phase 1 In An Amount Not To Exceed $214,350.00. Attachments: Location Map *20. Consider Authorizing The City Manager To Approve A Construction Manager-At-Risk Contract With Turner Construction Company For The Police Department Headquarters Facility For Preconstruction Services And At The Guaranteed Maximum Price (GMP)-Based Percentages Contained In Table 1 - CMAR Fee Schedule. Attachments: CMAR Contract Council Location Map ORDINANCE *21. Consider An Ordinance Amending The Operating And Capital Budget For The Fiscal Year October 1, 2015 Through September 30, 2016. City of Carrollton Page 3 City Council Meeting Minutes October 13, 2015 Attachments: Ordinance RESOLUTIONS *22. Consider A Resolution Authorizing The City Manager To Enter Into An Interim Management Services Agreement With Eagle/Arcis Golf For Course Maintenance And Management In An Amount Not To Exceed $1,791,000.00. Attachments: Resolution *23. Consider A Resolution Authorizing The City Manager To Enter Into A Settlement Agreement In The Lawsuit Styled Panagakis v. Carrollton In An Amount Not to Exceed $150,000.00. Attachments: Resolution *24. Consider A Resolution Nominating A Candidate To Be A Member Of The Board Of Directors For The Dallas Central Appraisal District. Attachments: Resolution *25. Consider A Resolution Nominating A Candidate To Be A Member Of The Board Of Directors For The Denton Central Appraisal District. Attachments: Resolution *26. Consider A Resolution To Establish An Incentive Policy For A Billboard Removal Tax Rebate Program. Attachments: Billboard Grant Program Resolution Grant Program - Billboard Removal *27. Consider A Resolution To Establish An Incentive Policy For The Josey Lane/Belt Line Road Property Rehabilitation Grant Program. Attachments: Josey/Belt Line Property Rehabilitation Grant Program Resolution Josey/Belt Line Road Property Grant Program Final Boundary Map Exhibit A *28. Consider A Resolution Authorizing The City Manager To Enter Into An Interlocal Agreement For Fire Department Automatic Assistance Among The Town Of Addison, City Of Carrollton, City Of Coppell And City Of Farmers Branch. Attachments: Resolution *29. Consider A Resolution Authorizing The City Manager To Enter Into A City of Carrollton Page 4 City Council Meeting Minutes October 13, 2015 Contract For Court Security In An Amount Not To Exceed $27,100.00. Attachments: Resolution *30. Consider A Resolution Authorizing The City Manager To Enter Into An Agreement With The Texas Department Of Transportation To Operate And Maintain The Traffic Signal To Be Constructed At The Intersection Of FM 544/Parker Road And Josey Lane. Attachments: Resolution Map Agreement *31. Consider A Resolution Authorizing The City Manager To Negotiate And Execute A Lease Agreement With Social Media Delivered For The City-Owned Gravley Center At 1111 West Belt Line Road, Suite 100. Attachments: Location Map Resolution *32. Consider A Resolution Authorizing The City Manager To Negotiate And Execute A Lease Agreement With MKNC III, LLC (Monkey King Noodle Company) For City-Owned Property At 1309 South Broadway. Attachments: Location Map Resolution *33. Consider A Resolution Authorizing The City Manager To Negotiate And Execute A Real Estate Brokerage Services Agreement With O’Boyle Properties, Inc. dba ARA, A Newmark Company For The Acquisition Of The Fannidella Townhouse Apartments At 1410 Fannidella Drive In An Amount Not To Exceed $79,200.00. Attachments: Resolution PUBLIC HEARING-CONSENT AGENDA *34. Hold A Public Hearing To Consider An Ordinance To Amend Planned Development District 91 (PD-91), An Approximately 76.3-Acre Tract With Modified Development Standards Located On The North Side Of Hebron Parkway At Marsh Ridge Road, By Allowing Fencing Consistent With The Surrounding Development. Case No. 09-15Z1 High Country Business Park. Case Coordinator: Michael McCauley City of Carrollton Page 5 City Council Meeting Minutes October 13, 2015 Attachments: Result Sheet Case Report Location Map Applicant's Exhibits Minutes Ordinance *35. Hold A Public Hearing To Consider An Ordinance To Amend The Zoning And Establish A Special Use Permit For Veterinary Services (indoors only) With Special Conditions On An Approximately 5-Acre Tract Located At 4112 North Josey Lane; Amending Accordingly The Official Zoning Map. Case No. 09-15SUP3 Banfield Pet Hospital. Case Coordinator: Christopher Barton. Attachments: Result Sheet Case Report Location Map Supplementary Materials Approved Minutes Proposed Ordinance *36. Hold A Public Hearing To Consider An Ordinance To Rezone and Amend Planned Development District 5 (PD-5) To Remove An Approximately 20.5 Acre Tract And To Establish a New Planned Development District for the (SF-PH) Single-Family Patio Home and (O-2) Office Districts With Modified Development Standards And To Allow The Additional Use Of Townhouses On An Approximately 20.5 Acre Tract of Land Located On The Northeast Corner Of Old Denton Road And Jackson Road; Amending Accordingly The Official Zoning Map. Case No. 09-15Z2 Bluffview 3. Case Coordinator: Christopher Barton. Attachments: Result Sheet Case Report Location Map Applicants Exhibit Supplementary Photos Approved Minutes Proposed Ordinance ADJOURNMENT City of Carrollton Page 6